Addressing Administrative Backlog, Public Records, and Community Health Initiatives

[00:00:00] here to say something. Yeah.
[00:00:03] um
[00:00:06] I'm frustrated because you've been
[00:00:08] working on um
[00:00:11] uh minutes which is a duty of every
[00:00:15] elected uh group like on the board of
[00:00:19] health the most junior member is the
[00:00:21] minute taker and that's a process and um
[00:00:27] so I would kindly ask that you finish
[00:00:31] the business of the minutes and in the
[00:00:34] future provide them in a timely fashion.
[00:00:38] Secondly,
[00:00:40] the reason I I'd push you if I if I
[00:00:44] indeed could um
[00:00:48] is because we have such pressing
[00:00:50] business for the town to undertake
[00:00:54] and and um the
[00:00:58] trouble with the minute seems like
[00:01:02] we're we're wasting time. Um, as far as
[00:01:06] the Mary Lane petition,
[00:01:12] I cannot leave the petitioners as
[00:01:15] signitories
[00:01:18] and just abandon them.
[00:01:21] And I'm trying not to be angry at Bay
[00:01:25] State Health Systems and the whole
[00:01:28] process which gave on the day the
[00:01:32] petition started
[00:01:35] the uh Gilbert Trust to Bay State Health
[00:01:41] because of my long experience with as an
[00:01:45] employee of Bayate Health and so on And
[00:01:51] I was asked by um a representative of
[00:01:55] where Blanch Carlson
[00:01:58] a nurse to write a petition which I did
[00:02:02] and I ended up by the seat of my pants
[00:02:06] with 15 articles that I don't think
[00:02:09] anyone who signed the petition even was
[00:02:12] able to comprehend what I was asking.
[00:02:15] But now I have it and I have signitories
[00:02:20] and I I need help
[00:02:23] sending the petition to those that I
[00:02:27] petition. So they include the board of
[00:02:32] house
[00:02:33] I'm sorry the select boards I here I'll
[00:02:36] read it if I have if I may to the state
[00:02:40] of Massachusetts and its elected
[00:02:42] representatives commissioners of health
[00:02:45] and human services of public health of
[00:02:49] insurance of agriculture and the
[00:02:51] departments of mental health
[00:02:53] environmental protection and safety
[00:02:57] and all and or all officials of the
[00:03:01] state of Massachusetts, including our
[00:03:03] community colleges and university,
[00:03:07] to our elected senators and
[00:03:10] representatives who serve us at the
[00:03:12] federal level, and to the select boards
[00:03:16] of and boards of health of Hardwick and
[00:03:20] wear masks.
[00:03:21] So you will receive the petition
[00:03:26] as a select board soon.
[00:03:29] I'm trying to simplify it and so and
[00:03:36] I one of the uh tenants or the articles
[00:03:40] is about how to pay for rebuilding
[00:03:44] or as it turns out now if we've lost the
[00:03:48] site of Mary Lane Hospital of rebuilding
[00:03:52] these clinics
[00:03:54] which will
[00:03:56] um address prevention
[00:03:59] and preservation of health as well as
[00:04:03] treating ill health.
[00:04:05] So I've asked for new medicine that will
[00:04:08] do that and old medicine and that means
[00:04:11] we will have to make people understand
[00:04:14] that we have at now the ability to do so
[00:04:21] much more with our science and our
[00:04:24] biology and [clears throat]
[00:04:27] um and our genetics and our omix and
[00:04:32] relating the pills to the body and so
[00:04:34] on. So, we need access to that knowledge
[00:04:40] at the local level
[00:04:43] and I've figured out a way to do it is
[00:04:47] to have a new uh type of doctor
[00:04:52] uh a specialty called an assist or it
[00:04:56] could be a ruralist
[00:04:59] um and I've written I would just people
[00:05:03] in high places for 15 and 20 years and
[00:05:09] about this model
[00:05:12] and and now I have a petition that
[00:05:16] states what it is and what we need.
[00:05:20] >> We'll get that we'll get that petition
[00:05:22] >> yes soon.
[00:05:23] >> And I'm trying to clarify it so it's not
[00:05:26] difficult to read. Meanwhile, we have a
[00:05:29] couple of people, doctor and a person in
[00:05:33] healthc care, um Judy and um Neil
[00:05:38] >> uh Corsac
[00:05:40] Neil Halen and Judy Corsick
[00:05:44] >> who are
[00:05:46] have um basically accepted the fact that
[00:05:50] we don't we lost the Mary Lane Trust for
[00:05:54] the people of Hardwick or Gil Overville
[00:05:58] in particular and where to have a
[00:06:01] hospital and this trust was to have
[00:06:04] maintained that hospital.
[00:06:07] >> Excuse me. They did a good presentation
[00:06:09] about that.
[00:06:10] >> Right. And so they have accepted
[00:06:13] although no one considered appealing
[00:06:17] that ruling
[00:06:19] and I found that it's in the Hampshire
[00:06:21] court. I don't know anything about how
[00:06:25] that came down or what the language was
[00:06:28] or whether we had any point in it or
[00:06:32] made any dent in it because we're
[00:06:35] worried about um old minutes to old
[00:06:38] meetings. And so we still have 14 days
[00:06:43] to appeal that in case that should be
[00:06:46] something we want to do. And I am loaf
[00:06:50] to pay any taxpayer money for lawyers.
[00:06:53] In fact, that would be a second gripe
[00:06:56] about
[00:06:58] uh spending money on lawyers.
[00:07:01] Um so
[00:07:06] consider if you would if you want to
[00:07:08] appeal it
[00:07:10] and it's a complex process, but I'm sure
[00:07:13] that people could volunteer.
[00:07:15] >> All right, I'll ask around.
[00:07:19] And that would have to be fast.
[00:07:27] [clears throat]
[00:07:27] >> And we'll um we'll get a petition from
[00:07:30] you to sign at our next meeting maybe.
[00:07:32] >> Yes, absolutely. By then.
[00:07:34] >> Thank you.
[00:07:35] >> But I would need help addressing these
[00:07:37] people.
[00:07:39] It's hard for me to um um make phone
[00:07:43] calls. Um, I do want to add the other
[00:07:47] thing is that I spoke to Blanch Carlson
[00:07:51] who has petitions out at the young men's
[00:07:54] library and the senior center in where
[00:08:00] and I did go to the water meeting in
[00:08:02] where and uh I can see what they're
[00:08:05] trying to do and muddy brook
[00:08:08] >> there's many things in
[00:08:09] >> all that stuff
[00:08:11] >> and that um I knowledge of like they've
[00:08:16] got two wells drilled
[00:08:18] and it may be in the site where Muddy
[00:08:22] Brook and if Muddy Brook is polluted
[00:08:25] they're going to renovate their system
[00:08:29] and use wells, you know, things like
[00:08:31] that. So, um, but what
[00:08:36] wants to know,
[00:08:37] >> I'd like to move on if I can do it as
[00:08:40] politely as possible. I'll I'll finish
[00:08:44] it. What Blanch Carlson asks is
[00:08:48] have the people of Hardwick and where
[00:08:53] she'll ask and where had a chance to
[00:08:55] vote on whether the trust should have
[00:08:59] gone to Bay State
[00:09:01] >> and she wanted to know if where ever
[00:09:04] talked to you about what we want
[00:09:09] in Hartwick.
[00:09:10] >> Nope. No.
[00:09:11] >> No. So that whole process has excluded
[00:09:16] >> half of half of the Gilbert,
[00:09:19] >> half of the trust beneficiary if that's
[00:09:22] the truth.
[00:09:24] >> And so
[00:09:27] that's it. Thank you for listening.
[00:09:29] >> Thank you. Thank you.
[00:09:30] >> I try not to be angry.
[00:09:32] >> No. and and know that that trust could
[00:09:35] have been
[00:09:37] three or four times what its value is
[00:09:40] because the corporation
[00:09:43] has used it for leverage to keep
[00:09:46] themselves afloat and they're not
[00:09:48] afloat. They're losing millions of
[00:09:51] dollars
[00:09:51] >> and I'm outraged that that emergency
[00:09:54] room is now destroyed.
[00:09:57] >> Yes. And
[00:09:58] >> they could have left it in place. It
[00:10:00] would have been amazing. The biggest
[00:10:02] signers
[00:10:04] are the people of Gilbertville. I left a
[00:10:07] petition
[00:10:09] at the Harlook House of Giza
[00:10:12] and it is full of um I forgot the count.
[00:10:18] It's it's just full two pages full of
[00:10:22] signatures. People come in and sign it
[00:10:25] because they know what it means.
[00:10:28] And the petition is for tele medicine to
[00:10:32] hook the tele medicine up between the
[00:10:35] ambulance and the hospital which it
[00:10:37] doesn't have now.
[00:10:39] >> Right. Right.
[00:10:41] So old archaic systems
[00:10:45] are driving us. And I'm afraid the two
[00:10:47] people working on healthc care now are
[00:10:52] doing what I tried to do a long time ago
[00:10:57] and that's getting funds.
[00:11:00] >> Right. Well, we're right.
[00:11:03] So
[00:11:05] >> doesn't matter.
[00:11:06] >> Okay. Thank you so much.
[00:11:08] >> Thank you. Thank you.
[00:11:10] >> Thank you.
[00:11:13] >> Anybody else for
[00:11:16] >> it shouldn't meet
[00:11:18] >> sir?
[00:11:21] I appreciate your outlook, but
[00:11:24] >> pretty unprofessional conduct in my
[00:11:26] opinion.
[00:11:26] >> Thank you very much for your opinion.
[00:11:28] You're
[00:11:28] >> welcome.
[00:11:31] >> Anything else?
[00:11:33] >> Yes, sir.
[00:11:34] >> Thank you. Uh, Bill Cole, I had um I
[00:11:38] would have been here on time. I didn't
[00:11:40] realize it was 6 o'clock tonight. So, u
[00:11:42] and, uh, I see from the agenda that
[00:11:44] you're talking pretty much about the two
[00:11:46] things that
[00:11:48] have been taking up time recently. Um, I
[00:11:51] wanted to comment on both, but first,
[00:11:54] um, [clears throat] about open meeting
[00:11:57] law complaints. Um, these have come up
[00:12:00] periodically and um, you know, our
[00:12:03] board's been subject to some and your
[00:12:05] board's been subject to some. And what I
[00:12:07] didn't understand until several meetings
[00:12:09] ago was how many there have been. And
[00:12:12] one suggestion I would like to make is
[00:12:16] that the board identify on the agendas
[00:12:19] and post the complaints and the
[00:12:21] resolutions of them on along with
[00:12:23] minutes, which is certainly the title.
[00:12:26] In fact, in fact, it says that you
[00:12:28] should disclose as much as is uh
[00:12:31] possible without breaching
[00:12:33] confidentiality. So, I would I don't
[00:12:36] know who these two complaints are from.
[00:12:38] I have an idea, but I think that in
[00:12:39] general, it would be appreciated by some
[00:12:42] if it said on it, for example, open
[00:12:45] meeting law complaint dated December
[00:12:47] 16th from this person or from that
[00:12:49] person. So, that I mean they in
[00:12:52] themselves are open. They're certainly
[00:12:55] public records themselves, so we can
[00:12:57] find that out after the fact. And along
[00:12:59] those lines, we did find out that there
[00:13:02] have been many of them. Um, you're
[00:13:04] talking about the the proper resolution,
[00:13:07] the required resolution process of it.
[00:13:10] Um, I know you're aware of what that is
[00:13:12] and you're acting to to comply with what
[00:13:15] the state says you must. Um but please
[00:13:18] please feel free to share uh if you will
[00:13:22] what's going on so people understand the
[00:13:26] magnitude of these I mean the number of
[00:13:28] them and what it takes when the the
[00:13:31] lawyers have to get involved what the
[00:13:34] resolution is which has almost always as
[00:13:37] far as I know been basically
[00:13:40] very modest determinations of any
[00:13:43] violations and such and yet a lot of
[00:13:45] time a lot headache, you know, that that
[00:13:48] comes from these. That's not to say it's
[00:13:50] not important. I totally believe that
[00:13:52] every citizen has the right to file open
[00:13:55] meeting law complaints um and we have
[00:13:59] seen
[00:14:01] many of these um for
[00:14:05] um for like I said pretty pretty modest
[00:14:07] matters in my opinion. Um but you've got
[00:14:10] to deal with them and I know you're
[00:14:11] going to do that. Um, on the other one
[00:14:14] is I don't know if it'll come up before
[00:14:15] you discuss and vote, but on on public
[00:14:18] records requests, I was surprised at a
[00:14:22] recent meeting
[00:14:24] um when when we asked how or I asked I
[00:14:27] think how many of these of these there
[00:14:29] had been and the idea what we heard that
[00:14:31] night was there had been as of then over
[00:14:34] 20 21 something like that public record
[00:14:38] requests which as you know the
[00:14:42] says when that comes in, the public
[00:14:43] records officer basically has to within
[00:14:46] the 10 days come [clears throat] up with
[00:14:50] come up with everything that's requested
[00:14:52] unless there's some basis for exemption
[00:14:54] and then
[00:14:57] redact all of that stuff and then
[00:14:59] produce it to the complainant. Um, and
[00:15:02] that's takes a lot of time. It explains
[00:15:04] why on a number of occasions when I go
[00:15:06] to talk to the to the building
[00:15:08] [clears throat] inspector or to the
[00:15:09] moderator or to the town clerk or to the
[00:15:12] town assistant or someone on other
[00:15:13] boards, sometimes they're sitting there
[00:15:15] with a pile of these things that they
[00:15:16] have to respond to soon. If there've
[00:15:19] been 25 of them and another half a dozen
[00:15:21] perhaps in recent days or weeks, um
[00:15:25] [clears throat] I think that's excessive
[00:15:27] myself. I don't I don't see anything
[00:15:29] coming from them. I just see the
[00:15:31] citizens right to exercise these
[00:15:36] requests being done repeatedly
[00:15:39] taking a lot of time taking legal money
[00:15:42] a lot of demoralization if you will and
[00:15:45] distraction among different board
[00:15:46] members and employees. It just it's just
[00:15:50] extreme. Again, citizen has a right to
[00:15:53] do this. Um and the state's very
[00:15:56] reluctant to tell anybody this is too
[00:15:57] many. They're too repetitive. They're
[00:15:59] too silly. But but that does happen. Um
[00:16:04] that that's what happens. So 25 of such
[00:16:06] requests seems pretty pretty
[00:16:08] preposterous if you ask me. And I know
[00:16:10] you're trying to deal with how to do it,
[00:16:12] how to handle them.
[00:16:13] >> We're trying to do but that's on the the
[00:16:16] docket tonight. Yes. Try to talk how to
[00:16:20] >> rope this in a little bit and
[00:16:22] >> Yes, that's fine. And the last thing
[00:16:24] I'll say about that is that as you are
[00:16:26] as you hear what is required as as Mr.
[00:16:29] Tanker for example said a couple
[00:16:31] meetings ago,
[00:16:33] you know, Mass General Law 66 section 10
[00:16:36] says that the the town cannot um cannot
[00:16:41] condition a response upon the prepayment
[00:16:44] of a fee. And the fee is allowed by by
[00:16:49] the state to pay for copies and a
[00:16:51] certain number of hours of work allowed
[00:16:54] to estimate that. I was glad to see that
[00:16:56] Ryan Witos as our public records officer
[00:17:01] came in to correct that situation. I
[00:17:03] thought and I hope it's cleared up that
[00:17:05] what he has done uh has been as it seems
[00:17:08] to me and I've read this stuff lately
[00:17:10] too. It's it's uh it's what's what's
[00:17:14] required. uh he has every right to uh to
[00:17:17] do that in a town of 20 less than 20,000
[00:17:19] people and to hear to hear the statutes
[00:17:24] put forward as if as if they're
[00:17:26] conclusive and in an authoritarian way
[00:17:30] that this is what has to happen is I
[00:17:32] think a disservice. Uh the last thing on
[00:17:35] that is that
[00:17:36] >> Mr. I'd like to let
[00:17:38] >> the last thing I'd say on that is that
[00:17:41] you know the the avenue that's
[00:17:42] established very well in that regulation
[00:17:45] is for this for this the surveyor or the
[00:17:49] public records uh there's an avenue if
[00:17:52] somebody doesn't get what they were
[00:17:54] entitled to under the law the avenue is
[00:17:57] to pursue it with them. It's not to say
[00:18:00] to this board, as I read it, and I hope
[00:18:03] you you've learned, you've checked this
[00:18:06] out, too. It's not to say, um, oh, this
[00:18:09] money, you know, to the town, cut a
[00:18:11] check back to my friend and neighbor,
[00:18:14] this residence, you know, we talk about
[00:18:16] this residence. That's a public record,
[00:18:18] too. It's Mr. Smith time after time
[00:18:20] after time. And it's not pay this
[00:18:23] resident some money back. This is like
[00:18:27] it's like cut a check rather than follow
[00:18:30] the follow the rules that are right
[00:18:32] there in in this in the documents about
[00:18:34] what to uh what to expect when you do
[00:18:36] such a thing.
[00:18:38] >> Thank you, Mr. Cole.
[00:18:39] >> You're welcome,
[00:18:40] >> Mr. Tinker.
[00:18:41] >> So, along Mr. Cole's lines, have you
[00:18:43] reached out to the supervisor of
[00:18:44] records?
[00:18:45] >> I double checked and it's not in our
[00:18:48] purview.
[00:18:49] >> Really?
[00:18:50] >> Yeah.
[00:18:50] >> Public money is not in our purview. Who
[00:18:53] who said this from public records or the
[00:18:55] supervisor of record?
[00:18:56] >> Ryan read maybe the
[00:18:58] >> Oh, Ryan. I thought you were reaching
[00:18:59] out to the supervisor of records.
[00:19:02] >> Well, I
[00:19:03] >> Well, that's what you said in the last
[00:19:04] meeting, sir.
[00:19:05] >> I know. And I I had two conversations
[00:19:08] with Ryan instead.
[00:19:11] >> So, it it is not
[00:19:12] >> I'm not hiding anything.
[00:19:14] >> Okay.
[00:19:16] >> I have maintained from the very
[00:19:18] beginning this is not part of our
[00:19:20] purview. Period.
[00:19:22] >> It certainly is, Jeff. Sorry you don't
[00:19:24] understand.
[00:19:25] >> No, it is not. We are not responsible
[00:19:28] for another elected official.
[00:19:31] >> Oh, really? We have over We have
[00:19:34] >> Sorry you don't understand your
[00:19:36] >> We have no responsibility,
[00:19:40] no purview over other elected officials
[00:19:43] in this town. Period.
[00:19:45] >> Okay. Okay. So, we have no oversight
[00:19:48] according to you. But that's our whole
[00:19:50] role as the executive barney is
[00:19:52] oversight and fiduciary responsibility.
[00:19:55] But you keep thinking what you think.
[00:19:58] Okay. It's right there in the mass
[00:20:00] general law.
[00:20:01] >> Unless you think that the department
[00:20:03] heads are doing.
[00:20:05] >> Well, sir, why don't you reach out to
[00:20:06] the supervisor of records like you said
[00:20:08] you were going to do?
[00:20:08] >> Couldn't get the number.
[00:20:09] >> Oh, really? It's a public number.
[00:20:12] >> Could I get it from you?
[00:20:14] >> Do you would you like to put it on the
[00:20:16] next agenda, sir, so we can wait another
[00:20:18] two weeks?
[00:20:19] No.
[00:20:20] >> You sure?
[00:20:21] >> Were we moving slow enough for you, sir?
[00:20:23] >> Thank you.
[00:20:28] >> So, there are plenty of issues in this
[00:20:30] town when it comes to public records
[00:20:34] and bylaws such as such as we don't have
[00:20:37] codified or certified bylaws.
[00:20:40] And this has been brought up all the way
[00:20:42] back to July. And for whatever reason,
[00:20:45] you don't want to put it on the agenda.
[00:20:46] You don't want to address it. I don't.
[00:20:48] It's not that I don't want to. I just
[00:20:50] >> No, you don't. You choose not to.
[00:20:52] >> Okay.
[00:20:53] >> And there's been agenda requests and you
[00:20:56] sit on it and you continue to do this.
[00:21:00] >> Well, do so. Here we are. And for Mr.
[00:21:04] Cole, the government, a citizen has the
[00:21:07] right to know what their government is
[00:21:08] doing. Period.
[00:21:13] And just because Hardwick for whatever
[00:21:16] reason doesn't want to keep records and
[00:21:18] maintain records, okay, and you're told,
[00:21:22] "Oh, this policy exists or that policy
[00:21:24] exists." And then you say, "Show me."
[00:21:26] Cuz I'm not taking a verbal. Show me.
[00:21:30] And guess what? Doesn't appear.
[00:21:34] >> So that's something that came up with uh
[00:21:35] your
[00:21:37] u list of particulars that you sent me.
[00:21:40] >> Yeah. I asked you for the policy.
[00:21:42] >> All right. Now, um,
[00:21:43] >> and I've been asking for what, three
[00:21:45] weeks now.
[00:21:46] >> You talked about Excuse me.
[00:21:49] >> Well, I'm just giving all the details.
[00:21:50] >> Should I talk or should I just shut up?
[00:21:52] >> Well,
[00:21:53] >> huh?
[00:21:54] >> How about you answer?
[00:21:55] >> Going to try to answer now.
[00:21:57] >> Okay.
[00:21:58] >> You wanted to know about not being able
[00:22:00] to contact town council unless you're
[00:22:04] the chair of the select board or the
[00:22:06] town administrator and that that's a
[00:22:08] policy in town. And you wanted me to
[00:22:10] find out when that vote was taken.
[00:22:13] >> Who knows? It goes way back. The town
[00:22:17] council doesn't know.
[00:22:19] >> It's always been that way. It always
[00:22:21] really has.
[00:22:22] >> It's not possible that it happened
[00:22:23] without all the
[00:22:25] >> I I think personally, right,
[00:22:29] this is, you know, verbal. You say,
[00:22:32] "Hey, this policy exists." Well, when
[00:22:35] somebody questions that policy like
[00:22:37] myself and say, "Please show it to me
[00:22:39] because I'd like to read it."
[00:22:40] >> And I tried. Okay. The policy exists,
[00:22:43] right? The policy exists and I found it.
[00:22:46] >> What's your name, please?
[00:22:46] >> Jeffrey Smith.
[00:22:47] >> Thank you. What would you like to say?
[00:22:49] >> That policy that Mr. Tinker is talking
[00:22:51] about already exists. It's on the town
[00:22:53] website. It's the committee handbook and
[00:22:55] it says exactly. It has a form that you
[00:22:57] have to fill out in order to use town
[00:22:59] council. You have to come to the board
[00:23:01] to get approval.
[00:23:03] >> Is there any benefit? All right. And you
[00:23:04] were the chair of the board when you
[00:23:06] came up with this policy.
[00:23:08] >> Really?
[00:23:08] >> Yes. In 2011. It was when you were the
[00:23:11] chair.
[00:23:11] >> I said this is
[00:23:14] >> How do you not know?
[00:23:15] >> I don't remember 2011 very well.
[00:23:18] >> Well, you were here and you approved the
[00:23:20] book and it's on the town website.
[00:23:22] >> So,
[00:23:22] >> you can't even find it on the town
[00:23:24] website.
[00:23:25] >> Point of order, please. So, let's deal
[00:23:27] with the problem at hand.
[00:23:30] >> Meeting minutes.
[00:23:31] >> Unapproved. There's a lot of them. We're
[00:23:34] going to get through it. We're going to
[00:23:34] adopt a policy or a regulation so this
[00:23:37] doesn't happen again and we're going to
[00:23:39] get in compliance.
[00:23:40] >> Okay,
[00:23:41] >> that's it.
[00:23:41] >> Good.
[00:23:42] >> Fair enough.
[00:23:44] >> Okay. Now, may I say something, Mr.
[00:23:46] Chairman?
[00:23:47] >> Yes.
[00:23:48] >> As far as the meeting minutes are
[00:23:49] concerned,
[00:23:52] >> it's everything's transparent. It's not
[00:23:54] it the meeting minutes are yes they're
[00:23:57] required by law
[00:24:00] but everything is recorded save one
[00:24:05] meeting since I've been on this board
[00:24:07] and is available on YouTube
[00:24:10] >> that's an accurate statement
[00:24:11] >> it's also inadequate the attorney
[00:24:13] general lie on YOUR REPORT
[00:24:15] >> I AM TALKING
[00:24:16] >> WELL I DON'T GIVE A SHUT UP SHUT UP
[00:24:21] I am trying to SAY SOMETHING AND YOU'RE
[00:24:24] INTERRUPTING YET AGAIN TOMORROW.
[00:24:25] >> YOU GUYS MUST NOT INTERRUPTING THESE
[00:24:28] MEETINGS. YOU DON'T EVEN KNOW, MR.
[00:24:29] CHAIRMAN.
[00:24:30] >> He should be leaving the meeting.
[00:24:32] >> Please. You're enjoying this too much.
[00:24:36] >> I may be done.
[00:24:37] >> Well,
[00:24:38] >> hey, I am I'm threatened.
[00:24:40] >> You should be leaving this meeting.
[00:24:41] >> Let me say that you do frighten me, sir.
[00:24:44] I hope that gives you pleasure cuz you
[00:24:46] scare me and I've been told that I'm not
[00:24:49] supposed to piss you off, but you I
[00:24:52] think you disrupt this meeting. So, I
[00:24:54] would like you to just kind of quietly
[00:24:57] watch us screw everything up. Okay,
[00:25:00] >> got it.
[00:25:01] >> Thank you.
[00:25:03] >> All right. My point is
[00:25:06] most of the meetings are available on
[00:25:08] YouTube.
[00:25:10] To my knowledge, there's only one
[00:25:12] meeting that was not recorded.
[00:25:15] >> But that's
[00:25:16] >> since I've [laughter] BEEN HERE. HOLD
[00:25:18] ON.
[00:25:18] >> LET'S all jump in. I mean, let's just
[00:25:21] talk whenever you want.
[00:25:22] >> My point is the minutes. Yes, they're
[00:25:26] required by law, but it does not mean
[00:25:30] that we're acting without transparency.
[00:25:34] Yes, we should catch them up,
[00:25:37] but the urgency isn't quite as urgent
[00:25:40] when you realize that everything's
[00:25:42] recorded. And in fact,
[00:25:44] >> really and in fact the meeting minutes
[00:25:48] are usually transcribed from
[00:25:52] what the recordings.
[00:25:55] So everything is available. It isn't
[00:25:58] that we're hiding anything. It's that we
[00:26:00] have not that we have not caught up on
[00:26:03] our meeting minutes. Let us catch up on
[00:26:06] our meeting minutes. Let us keep current
[00:26:08] on our meeting minutes. Yes, I agree.
[00:26:12] That's what the law requires,
[00:26:15] but let's not make it seem like we're
[00:26:17] hiding something that we're not being
[00:26:19] transparent about.
[00:26:20] >> Mr. Chair, may I?
[00:26:22] >> Yes, sir.
[00:26:23] Thank you. I'd like to address some of
[00:26:25] your statements that only one meeting
[00:26:27] minute or meeting is missing from
[00:26:29] YouTube.
[00:26:30] >> Okay. July 15th. July 28th. You go down
[00:26:33] the list. There's a whole list and you
[00:26:35] can go on YouTube and try to find them.
[00:26:37] Show me where they are. Jeff,
[00:26:39] >> that's what we were going to try to do
[00:26:41] tonight.
[00:26:41] >> No, we're we're doing meeting minutes.
[00:26:44] We're actually producing a draft for
[00:26:46] those minutes and stating which ones are
[00:26:49] missing.
[00:26:50] >> So, we have 21 plan for tonight. Yes,
[00:26:53] we're not talking we're YouTube. You
[00:26:55] make it sound like all anyone can see
[00:26:57] anything on YouTube, right?
[00:27:00] >> We're fully transparent.
[00:27:03] >> Okay. That's why I had to beg Justine to
[00:27:06] get a hold of this guy Rick to make sure
[00:27:08] tonight's meeting's record. Okay.
[00:27:11] >> Thanks.
[00:27:12] >> You asked her
[00:27:14] >> multiple times.
[00:27:15] >> No, just once.
[00:27:16] >> Okay. And other times in the past when
[00:27:18] we ask for whatever reason doesn't
[00:27:20] happen. Okay. Why? Why is that? Why is
[00:27:23] transparency such a bad thing in this
[00:27:26] town?
[00:27:26] >> Why?
[00:27:26] >> I don't know. You You're the chair. You
[00:27:28] tell me. But as far as one meeting
[00:27:31] minute or meeting missing from YouTube,
[00:27:34] that's completely inaccurate.
[00:27:35] >> Okay. Thank you.
[00:27:36] >> Thank you,
[00:27:39] >> Mr. Chair.
[00:27:40] >> Yes, ma'am.
[00:27:40] >> Hi.
[00:27:41] >> Um, yeah, there were a couple last
[00:27:43] summer when our machine was not working.
[00:27:45] >> Right.
[00:27:45] >> Oh, okay. So, there were two.
[00:27:47] >> No, there's more than two.
[00:27:49] There was a couple last number when I
[00:27:51] when the cameras weren't working.
[00:27:52] >> Okay.
[00:27:52] >> You might want to check YouTube.
[00:27:56] >> That's all. If you may, Mr. Chair,
[00:27:59] please may we proceed, please.
[00:28:02] It's your agenda. Would you like me to
[00:28:05] handle this? I'll try to keep order and
[00:28:07] you can carry on. Okay. If it pleases
[00:28:10] the chair, I will do that.
[00:28:17] All right. Item three,
[00:28:20] which is open meeting law complaint. The
[00:28:24] board had received an open meeting law
[00:28:26] complaint dated December 16th, 2025.
[00:28:29] The complaintant, Mr. Jeffrey Schmidt,
[00:28:32] concerns the timeliness and approval of
[00:28:35] open session and executive session
[00:28:37] meeting minutes
[00:28:39] under Massachusetts General Laws,
[00:28:41] Chapter 38, Section 22, public bodies.
[00:28:45] This party, okay, must prepare and
[00:28:49] approve meeting minutes within a
[00:28:51] reasonable amount of time.
[00:28:52] >> Okay.
[00:28:53] >> Reasonable. They outline it as three
[00:28:56] consecutive meetings or or 30 days.
[00:28:59] >> 45.
[00:29:00] >> Well, it says either or, sir.
[00:29:02] >> I have the book right here if you like
[00:29:03] to reference it.
[00:29:05] >> Okay. So,
[00:29:09] we'll review the inventory of these
[00:29:12] outstanding minutes and consider
[00:29:14] corrective action. Okay. So, I have
[00:29:18] attachment number one, which you should
[00:29:20] have right there, and attachment number
[00:29:23] [clears throat] two. Attachment number
[00:29:25] one is all the open session
[00:29:29] meeting minutes that have not been
[00:29:31] approved. So,
[00:29:36] So, the attachment number one reflects
[00:29:38] the open session meetings from February
[00:29:41] 18th, 2025
[00:29:44] through tonight, February 18th, 2026.
[00:29:48] And I ask you to review these.
[00:29:52] It's in your paperwork, too,
[00:29:59] >> I don't have one.
[00:30:01] >> Oh, I asked.
[00:30:02] >> I have it on my phone. Well, I asked
[00:30:04] her. Well, you can look at that as well
[00:30:06] if you
[00:30:07] >> don't mind sharing.
[00:30:10] >> There's only one anyway.
[00:30:11] >> No, I I sent you all attachments.
[00:30:14] >> I'm saying
[00:30:17] >> you're lying here.
[00:30:18] >> Oh, that's an example,
[00:30:19] >> right?
[00:30:20] >> Example of how we're going to proceed.
[00:30:22] >> Okay.
[00:30:22] >> Okay. So, that example is
[00:30:26] the minute, the date of the minute or
[00:30:28] the date of the meeting, the day it's
[00:30:30] drafted, the date it's circulated to us.
[00:30:33] Okay. And then we approve it in a
[00:30:36] meeting. We review it and approve it in
[00:30:37] a meeting and then it's posted and it's
[00:30:40] done.
[00:30:40] >> Right.
[00:30:41] >> That's the that's the flow
[00:30:42] >> and that's using this co-pilot.
[00:30:46] >> Well, before we jump ahead, we need to
[00:30:50] accept the inventory. Do we accept that
[00:30:52] as the open meeting minutes that are
[00:30:55] missing?
[00:30:57] >> Uh, yeah, I I can accept that.
[00:31:00] >> Okay. Okay. All right. So
[00:31:06] I move the board accept the attachment
[00:31:08] number one as the official inventory of
[00:31:11] outstanding open session meeting
[00:31:12] minutes.
[00:31:14] >> I'll second
[00:31:18] discussion.
[00:31:18] >> Well discussion we have any questions on
[00:31:20] it or anything?
[00:31:22] >> All we're doing is outlining.
[00:31:23] >> Yeah.
[00:31:24] >> All right. I
[00:31:25] >> I
[00:31:26] >> Okay. Thank you. Now, part two, number
[00:31:30] two, the attachment is all the executive
[00:31:32] session notes. Okay.
[00:31:35] Far as my I know none of these been
[00:31:37] drafted. We we have an issue we have to
[00:31:40] resolve here.
[00:31:40] >> We have to construct them, don't we?
[00:31:42] >> Yeah, we do. Okay. And so this
[00:31:48] attachment number two reflects executive
[00:31:50] session meeting minutes from May 6th,
[00:31:54] 2024
[00:31:56] through February 12th, 2026.
[00:32:00] So this is all the executive sessions
[00:32:05] on both pages. There's 24.
[00:32:13] >> Okay.
[00:32:14] >> Okay. I know you agree.
[00:32:17] >> I'll agree. Some I might add some of
[00:32:20] these were
[00:32:22] >> before my time. Some of them recent.
[00:32:24] >> Right. Well, see, this is the thing,
[00:32:25] >> right?
[00:32:26] >> Eric and I were both present for all the
[00:32:28] ones going back to my May 6, 2024.
[00:32:33] >> And there's nothing on that sheet before
[00:32:35] that,
[00:32:35] >> right?
[00:32:36] >> Because you and I can approve this
[00:32:38] >> and and we kind of
[00:32:40] >> Okay.
[00:32:41] >> Well, let's approve,
[00:32:42] >> right? All right. We'll do it. We'll get
[00:32:44] through it. Okay.
[00:32:46] >> So, you're making your motion that needs
[00:32:48] to be seconded.
[00:32:49] >> Yes. I move that the board accept
[00:32:50] attachment number two as the official
[00:32:52] inventory of outstanding executive
[00:32:54] session meeting minutes.
[00:32:56] >> I'll second.
[00:32:57] >> Okay.
[00:32:58] >> All in favor?
[00:32:59] >> I.
[00:33:02] >> So, that brings us to the backlog. We
[00:33:05] know our backlog based off the inventory
[00:33:07] one and two. Right. Right. Right. So now
[00:33:10] we're going to come up with a
[00:33:14] completion plan on how we're going to
[00:33:15] handle this. Okay. All right. So
[00:33:21] let me just grab my notes.
[00:33:26] All right. So
[00:33:28] all outstanding open session and
[00:33:30] executive session meeting minutes shall
[00:33:32] be drafted and circulated to the board
[00:33:34] within the next 23 working days from
[00:33:37] today. The town administrator shall
[00:33:39] ensure that the necessary administrative
[00:33:42] resources are assigned to meet this
[00:33:44] timeline.
[00:33:45] Progress toward completion shall be
[00:33:48] reported at the February 25th uh 23rd
[00:33:51] meeting, March 9th, and March 23rd
[00:33:55] select board meetings and at each
[00:33:57] meeting thereafter until all draft
[00:33:59] minutes have been presented for
[00:34:01] approval.
[00:34:03] The board shall maintain a meeting
[00:34:05] minutes tracking log reflecting
[00:34:08] drafting, circulation, approval, and
[00:34:10] posting status. You did right there.
[00:34:14] And the board may utilize transcription
[00:34:17] technology, the AI assisted drafting
[00:34:20] tools for preparation of draft minutes,
[00:34:23] provided that all minutes are reviewed,
[00:34:26] edited as necessary, and formally
[00:34:28] approved by vote of the board in
[00:34:30] compliance with Mass General Law Chapter
[00:34:32] 30A subsection 22.
[00:34:36] This motion is intended to ensure timely
[00:34:38] compliance with the open meeting law and
[00:34:41] to maintain maintain transparency and
[00:34:43] accountability for the residents of
[00:34:45] Hardwood.
[00:34:46] So a little bit on the AI, we have
[00:34:49] co-pilot that the town actually pays
[00:34:52] for. So you can do what you say, go to
[00:34:54] YouTube, copy the transcript, take the
[00:34:56] agenda, put it in that. Yeah, that's
[00:34:59] that's that that's and it will and you
[00:35:03] say write write a draft based on those
[00:35:06] meeting minutes or off of the transcript
[00:35:09] and it will list pretty accurately a
[00:35:12] rough draft for you within
[00:35:15] 15 20 minutes. So if we were if we had
[00:35:20] that in hand at our next meeting, we
[00:35:23] could go through it and pull out all the
[00:35:26] mistakes and agree to that and vote and
[00:35:30] take it and be done.
[00:35:32] >> Right.
[00:35:32] >> Good.
[00:35:33] >> All right. So
[00:35:34] >> I have no issue with that whatsoever.
[00:35:36] >> Mr. Chair.
[00:35:37] >> Yes, ma'am.
[00:35:37] >> I'd like to remind you that it is not
[00:35:39] the job of the town administrator to
[00:35:40] take meeting minutes. And I would
[00:35:42] suggest that if the board has any
[00:35:43] questions to review my contract. I would
[00:35:45] also suggest that Mr. Tanker apologize
[00:35:48] to the administrative assistant and
[00:35:50] maybe she'll take over the meeting
[00:35:52] minutes again.
[00:35:54] [laughter]
[00:35:55] >> Don't stop.
[00:35:57] >> Excuse me.
[00:35:58] >> It's a suggestion.
[00:36:01] >> You have a stand.
[00:36:04] >> Um yeah, like thank you. Um
[00:36:08] through the speaking through the chair
[00:36:11] um it's my understanding
[00:36:14] that the town administrator is
[00:36:17] obligated by law to take direction from
[00:36:20] the select board. That's how the job is
[00:36:22] defined. So and I believe in the
[00:36:25] contract of the town administrator it
[00:36:28] says that they will comply with mass
[00:36:29] state law. So if you were to review
[00:36:32] section 23 in the law, you would see
[00:36:34] that the town administrator
[00:36:37] position
[00:36:39] is to take direction from this board and
[00:36:42] that that's how it's supposed to
[00:36:44] function. So I'm a little bit bothered
[00:36:47] to hear that our town administrator
[00:36:49] thinks that is not their job
[00:36:51] >> if in fact you are providing that
[00:36:54] direction.
[00:36:55] >> Okay. Thank you. Uh we're into territory
[00:36:58] I don't want to get into tonight. Well,
[00:37:00] sir, that
[00:37:01] >> that was addressed in the backwater
[00:37:05] >> as far as the town administrator governs
[00:37:08] day-to-day operations. Correct.
[00:37:10] >> Yes.
[00:37:10] >> Right. So, it says right here, town
[00:37:13] administrator shall ensure that the
[00:37:15] necessary administrative resources are
[00:37:17] assigned to meet this timeline.
[00:37:19] >> Right. That's what she has to do on
[00:37:21] herself.
[00:37:21] >> Well, I'm not saying that, but I'm just
[00:37:24] saying she needs to manage and get this
[00:37:26] done.
[00:37:26] >> Right.
[00:37:27] >> Period. Good.
[00:37:28] >> Thank you.
[00:37:31] Yes, ma'am. Um could I suggest that uh
[00:37:34] speaking from my experience on the board
[00:37:37] of health
[00:37:38] um the the duties of the clerk of the
[00:37:42] board of health which is the most junior
[00:37:45] member uh unless unless the board votes
[00:37:50] somebody else as responsible that clerk
[00:37:54] is responsible for the minutes in under
[00:37:57] the law and that's how I understood it I
[00:38:01] didn't know anything about the board of
[00:38:04] health when I got on it, nor town
[00:38:07] government, nor mass general laws and
[00:38:11] and or public health. I was from private
[00:38:15] health. So, I was in your position,
[00:38:18] Jeff.
[00:38:18] >> Mhm.
[00:38:19] >> Assuming you're the clerk.
[00:38:20] >> I am the clerk. So, um,
[00:38:24] maybe you could assign
[00:38:28] Jeff
[00:38:30] an assistant
[00:38:32] to help because anybody can learn how to
[00:38:35] do the AI, right?
[00:38:39] >> Well, somebody did you did this. We pay
[00:38:42] staff like we pay a professional pay for
[00:38:45] data.
[00:38:46] >> No, we pay you people.
[00:38:48] >> Why should I do it, sir? You did this,
[00:38:51] >> right?
[00:38:52] >> I Well, sir, that's not my job. You want
[00:38:55] to pay me? You want to pay me to do
[00:38:56] this? Absolutely.
[00:38:58] >> Right. So, we pay a person to support
[00:39:01] our administrative needs.
[00:39:03] >> They're not allowed to pay you.
[00:39:05] >> What do you mean, Judy?
[00:39:06] >> Because you're Judy. Thank you.
[00:39:08] [laughter]
[00:39:10] >> I'm just saying if I was get I can show
[00:39:12] you how to do this, make it very quick,
[00:39:16] >> and get it done.
[00:39:18] But it's also our job as board to direct
[00:39:21] the town administrator to get this done.
[00:39:23] We have done that.
[00:39:26] >> Have you shown the town administrator
[00:39:29] what you're doing?
[00:39:30] >> Yeah. And I also provide We'll go we'll
[00:39:34] go into this right now.
[00:39:36] Right here.
[00:39:38] This document right here. It it spells
[00:39:41] out if you follow it step by step. All
[00:39:44] right? Like literally go to my meeting
[00:39:47] on mytown government.org org 01031.
[00:39:52] Find the meeting. Copy the agenda.
[00:39:56] Dump it into co-pilot. Go to YouTube.
[00:40:00] Find your meeting of this same agenda.
[00:40:03] You'll match them up. Go to after 48
[00:40:07] [clears throat] hours. There's a
[00:40:08] transcript available down on the left.
[00:40:10] You click the transcript. It pops up on
[00:40:11] the right. You start copying it. You
[00:40:13] slide it down. It copies the whole
[00:40:15] thing. Take copy paste. You throw it in
[00:40:17] a copilot. And you basically you type
[00:40:21] this message.
[00:40:23] This is the transcript of month xx you
[00:40:26] know say all right February 18th 2026
[00:40:31] and it matches our agenda. Okay.
[00:40:33] Hardwick select board meeting as well as
[00:40:36] the agenda. Please generate a draft
[00:40:38] meeting minute in word document. Here is
[00:40:41] the agenda. and you go bing and you
[00:40:44] don't have to make that sound.
[00:40:46] >> But it Yeah, I don't just hit the enter
[00:40:49] button. Okay. Not my specialty, sir. But
[00:40:52] this is how you do it.
[00:40:53] >> Well, I think you're too perfectly
[00:40:56] competent.
[00:40:57] >> Well, that's the thing. I follow this
[00:40:58] step by step and I got a I got this.
[00:41:01] >> Yeah. Good.
[00:41:03] >> So,
[00:41:04] what does that tell you? I guess there's
[00:41:06] hope, right? There's hope,
[00:41:07] >> Mr. Chairman. Mr. Chairman.
[00:41:09] >> Yes, sir. Should we ask the town
[00:41:11] administrator if she thinks the
[00:41:14] executive assistant would be
[00:41:18] uh okay with working with that?
[00:41:20] >> I know she would be. I think what she
[00:41:22] needs is an apology from Mr. Tinker and
[00:41:25] I think she'll do anything you want.
[00:41:28] >> Well, that's the thing.
[00:41:29] >> I didn't even know until our last
[00:41:31] meeting. Why do I owe somebody an
[00:41:33] apology, sir?
[00:41:34] >> Well, why?
[00:41:35] >> Yeah, exactly. Why? [clears throat]
[00:41:39] I think that certain people need to be
[00:41:41] careful with how they talk to other
[00:41:42] people and how they treat people that
[00:41:43] work for this town.
[00:41:45] >> When would I actually talk to the
[00:41:47] assistant?
[00:41:48] >> You have quite often.
[00:41:49] >> When when have I talked to her, sir?
[00:41:51] >> I don't know.
[00:41:52] >> And as the question, when have I talked
[00:41:54] to her?
[00:41:56] >> I'll have to ask her.
[00:41:58] >> It she watches every meeting. You know,
[00:42:00] it's not just her. I've been getting
[00:42:02] complaints from other staff members and
[00:42:05] it's it's tough. It's, you know, to be
[00:42:07] the person to be like everything will be
[00:42:08] all right when I don't know if it will
[00:42:09] because someone who clearly scheduled
[00:42:12] this meeting himself
[00:42:14] >> feels like he can just demoralize and
[00:42:16] >> well maybe quit pushing your work on her
[00:42:17] and help her.
[00:42:20] >> Thank you.
[00:42:21] >> Yeah,
[00:42:21] >> Mr. Smith,
[00:42:22] >> what does she do? Cuz she doesn't do
[00:42:23] minutes. She She doesn't do so many
[00:42:25] things.
[00:42:26] >> Disrupt this meeting. Your your opinion
[00:42:28] is obvious and
[00:42:30] >> Well, I'd like it to be more obvious
[00:42:32] because apparently it's not getting
[00:42:33] through.
[00:42:34] We're just not agreeing with you.
[00:42:36] >> Well, sir, I don't know how I offended
[00:42:38] anybody when I didn't know. And I just
[00:42:40] asked the question, who drafts these
[00:42:42] meeting minutes at a last minute? That
[00:42:44] was the question I asked. And I was
[00:42:46] asking that of the town administrator
[00:42:48] cuz she is the town administrator. She's
[00:42:50] supposed to administrate. And she's
[00:42:52] like, "No, Sandy does it, but the the
[00:42:54] assistant administrator does this." Oh,
[00:42:57] how did I in any way
[00:43:01] upset her if I don't even know who's
[00:43:02] doing this job?
[00:43:04] >> Okay.
[00:43:04] >> I think you should have a conversation
[00:43:05] with her.
[00:43:07] >> Would you do that?
[00:43:10] >> Would you get together with Sandy and
[00:43:12] have a conversation
[00:43:15] >> so that we can get through this? with
[00:43:18] the the atmosphere here is contentious
[00:43:22] and it is demoralizing and I don't
[00:43:26] >> s I spent many people
[00:43:27] >> just so you know I spent time with the
[00:43:30] administrator a long time ago showing
[00:43:33] her exactly how to do this
[00:43:35] >> right so that's over or
[00:43:36] >> No I'm just saying it's not the first
[00:43:38] time I' I've spent time with her
[00:43:40] >> I'm asking if you could try for that
[00:43:43] again
[00:43:44] >> as long as the minds are open sir and
[00:43:46] they're
[00:43:47] have a hidden agenda of throwing a
[00:43:49] hostile work environment at me, sir,
[00:43:52] because they're offended.
[00:43:53] >> I would almost say that as true in the
[00:43:57] other direction.
[00:43:59] >> Well, like yeah, I'm being I'm not being
[00:44:01] hostile, but people are being hostile to
[00:44:03] me.
[00:44:04] >> Well, if that's true.
[00:44:06] >> Yeah, that is very true. And there's a
[00:44:08] nice record that backs that up.
[00:44:11] >> She's been nothing but nasty.
[00:44:14] >> I'll be a moderator. I'm looking for a
[00:44:16] >> Judy Judy calling office to be a
[00:44:18] moderator. So mediator well not even a
[00:44:21] mediator as a healthare.
[00:44:22] >> No just a witness
[00:44:25] >> because
[00:44:25] >> can we adjust?
[00:44:26] >> No, we're not done yet, sir.
[00:44:28] >> I would I would love to do that.
[00:44:29] >> We're not done. We need to finish.
[00:44:31] >> I don't know.
[00:44:33] >> All right, let's finish.
[00:44:34] >> Yeah, let's finish right now.
[00:44:40] So, [clears throat]
[00:44:49] >> so we agree. Do we agree to the plan as
[00:44:53] far as the completion backlog?
[00:44:58] >> Yes. We try to knock down the completion
[00:45:00] book backlog. Correct.
[00:45:05] And once we catch up within right within
[00:45:08] 23 working days of today these will be
[00:45:12] where that from
[00:45:13] >> the calendar
[00:45:15] >> just pick a number.
[00:45:16] >> No no no because based on between now
[00:45:20] and then right we have 21 open meetings.
[00:45:24] We have three select board meetings. So
[00:45:27] that's seven a a meeting.
[00:45:29] >> All right. Do we have any time for the
[00:45:31] budget? And do we have any time for the
[00:45:33] school boiler? Sir, I mean
[00:45:35] >> sir, we address the school boiler. We
[00:45:37] just we're still waiting on information
[00:45:39] for the budget.
[00:45:41] >> So that hasn't even kicked off really.
[00:45:44] >> So this is in our leisure time.
[00:45:46] >> Well, sir, this can you can do this in
[00:45:49] 15 minutes. So how many 15minute blocks
[00:45:52] are there in an 8 hour day, sir?
[00:45:55] >> Plenty.
[00:45:56] >> Plenty. Exactly. So, we're giving you a
[00:45:58] whole 23 working days to get this done.
[00:46:02] >> We're giving me 23 days. That's
[00:46:04] >> Yeah,
[00:46:05] >> I appreciate it.
[00:46:06] >> All right. So, we agreed to get this
[00:46:07] done,
[00:46:09] >> Mr. Chairman.
[00:46:10] >> Okay.
[00:46:11] >> We agreed to get this done, but I am not
[00:46:13] willing to put a uh timeline of 23 days
[00:46:17] on it.
[00:46:18] >> It's working days.
[00:46:20] >> Working days.
[00:46:21] >> I'm not willing to put that on this at
[00:46:24] this point. I I I think we have to
[00:46:28] think of this more in terms of
[00:46:32] how quickly this really could get done.
[00:46:34] If we do 23 days, I I can't see us
[00:46:39] needing
[00:46:39] >> Well, my I know I'm going to catch
[00:46:42] about this, but why don't we start and
[00:46:45] see how long it
[00:46:46] >> takes. Yes, I agree. instead of nailing
[00:46:49] ourselves into a
[00:46:50] >> Well, just so you know, 23 days.
[00:46:54] All right. 8 hours a day, right?
[00:46:58] >> Doesn't work any day.
[00:46:59] >> No.
[00:47:00] >> 184 hours.
[00:47:02] >> Okay. So, let's even say 80% of them.
[00:47:06] 147 hours.
[00:47:08] All right. We got 21 minutes. We're
[00:47:12] talking less than 5% of these hours that
[00:47:15] you need based on this
[00:47:17] >> to get it done. So
[00:47:20] 23 working days is more than enough
[00:47:23] time, sir.
[00:47:24] >> I
[00:47:25] >> is more than enough time plus
[00:47:27] >> two. What has been going on for the last
[00:47:29] 3 months?
[00:47:30] >> Don't agree. Well, not enough.
[00:47:32] >> Well, what exactly, sir? [snorts]
[00:47:35] >> What? What?
[00:47:36] >> What?
[00:47:37] >> Mr.
[00:47:37] >> We're supposed to drop meetings on a
[00:47:39] regular basis. So, there's got to be
[00:47:41] some drafted some ready for approval,
[00:47:44] >> Mr. Chairman.
[00:47:45] >> Yes.
[00:47:46] >> Uh,
[00:47:48] I would like to see how quickly we can
[00:47:51] get it done before we commit to any
[00:47:53] timeline.
[00:47:56] >> Me, too.
[00:47:57] >> I would I I
[00:48:00] Why don't you take a copy of this and go
[00:48:02] home and do a draft meeting right in
[00:48:05] your living room and see time yourself?
[00:48:07] Cuz that's what I did. I mean,
[00:48:10] and then double it. If it takes you 20
[00:48:13] minutes, double it to 40 minutes.
[00:48:14] >> But you're you're looking at it as if
[00:48:16] this person is that's all they're doing.
[00:48:21] >> That's all they're doing.
[00:48:22] >> No, I'm not isolating that, Jeff,
[00:48:24] because I just told you there's 187
[00:48:27] working hours in those 23 days.
[00:48:29] >> So based on 20 30 minutes
[00:48:32] [clears throat]
[00:48:32] and 21. So that's what 10 hours worth of
[00:48:35] work, sir.
[00:48:38] Right. roughly.
[00:48:39] >> Can you make AI do more? Can you put all
[00:48:42] of the meetings into
[00:48:44] >> You could if you so choose to or you
[00:48:47] could do it one at a time, whatever you
[00:48:48] prefer.
[00:48:49] >> So, you only have to push the button
[00:48:50] once. You
[00:48:50] >> can volunteer for the training.
[00:48:54] >> Wow.
[00:48:54] >> Right. Um I
[00:48:57] >> take that and I'll take
[00:48:59] one.
[00:49:00] >> Yeah. You need one, too.
[00:49:02] >> Okay. All right.
[00:49:03] >> You have copies?
[00:49:05] >> Yeah, it's in your email. Oh, it is.
[00:49:08] Okay.
[00:49:09] >> We'll make copies of this. So, you leave
[00:49:11] with a copy of it tonight.
[00:49:14] >> Okay.
[00:49:15] >> Did you hear that?
[00:49:16] >> Excuse me. Somebody has their hand up,
[00:49:18] which is a nice way to do this.
[00:49:22] >> Yes, sir.
[00:49:24] Um,
[00:49:26] okay. I missed a lot of the meeting, so
[00:49:29] I guess I only want to add um a point.
[00:49:33] The conservation commission attempted to
[00:49:35] use the transcript uh method, right, of
[00:49:40] having AI boil down uh minutes.
[00:49:44] It wasn't that easy for us. It wasn't
[00:49:47] that fast. It basically lumped
[00:49:50] everything into run-on sentences no
[00:49:52] matter who spoke.
[00:49:54] So, it wasn't a real help to us. I had
[00:49:58] to suffer for three or four days trying
[00:50:00] to untangle it.
[00:50:02] >> Just so you know, it's worthy of
[00:50:05] checking into and attempting
[00:50:07] trying it. But um
[00:50:12] I'm afraid the impression that I'm
[00:50:15] hearing is that it's simple and it works
[00:50:17] great and it happens magically and it
[00:50:19] didn't happen magically for us. Just so
[00:50:21] you know.
[00:50:22] >> Thank you. And I do have something that
[00:50:25] supposedly is a result of this which is
[00:50:27] usable. And I came in here tonight with
[00:50:31] the idea that we could get one of these
[00:50:34] AI things, co-pilot, it turns out, is
[00:50:38] the name, and have that done. And then
[00:50:43] once we're up to speed, we can take the
[00:50:46] minutes from our YouTube and at the next
[00:50:49] meeting have a draft where we correct
[00:50:52] the spelling of the grant from broom to
[00:50:56] Brun and um and if we go through it and
[00:51:00] we do collect collect and repair those
[00:51:03] gaps, then we will have automatically
[00:51:07] reviewed and accepted the minutes. So
[00:51:09] I'm hoping that that'll work. So, it's
[00:51:12] worth a test. So, Bill thought we'd try
[00:51:14] it and we're back to just having
[00:51:16] >> Peggy.
[00:51:17] >> Well, there's operator error, you know,
[00:51:20] which happens a lot of times.
[00:51:22] >> And Bill, actually, we'll give you a
[00:51:23] copy of this and you can try it cuz it
[00:51:26] it worked pretty accurate when you took
[00:51:27] the agenda and the transcript and put it
[00:51:30] together and said, "Draft the meeting
[00:51:34] minutes based off of this transcript."
[00:51:37] It's it's pretty I'm not saying it's
[00:51:40] simple, okay? technology. It's a
[00:51:42] technology that's designed to assist you
[00:51:45] do more with less.
[00:51:47] >> Yeah, it would be nice if it worked. And
[00:51:49] if it does work, we will attempt to put
[00:51:52] it together.
[00:51:53] >> Well, if we can bust through this, we'll
[00:51:55] give you all the secret words. Now, I'd
[00:51:58] like to hear from the town
[00:51:59] administrator.
[00:52:00] >> Um, I just wanted just to say that the
[00:52:03] list of the regular minutes that are
[00:52:04] outstanding, some of them are already
[00:52:06] done. So, just give me a day and I can
[00:52:08] tell you which ones we already have
[00:52:10] >> that are already done. They just they
[00:52:11] haven't been approved by you guys.
[00:52:12] >> Good.
[00:52:13] >> So,
[00:52:14] >> right. You can put it on the next
[00:52:15] agenda.
[00:52:16] >> Good.
[00:52:17] >> Presented to the board.
[00:52:19] >> No, it's serious. It's Monday, right?
[00:52:21] The 23rd.
[00:52:22] >> Monday.
[00:52:22] >> The 23rd.
[00:52:23] >> So, you can put it right on there. We'll
[00:52:25] start approving.
[00:52:26] >> Okay.
[00:52:26] >> And there we go.
[00:52:27] >> We're off. We're off. Judy,
[00:52:30] >> um I just want to I'm so old that um the
[00:52:34] meeting minutes were always t taken by a
[00:52:37] scribe during the meeting and also the
[00:52:42] assessor whom I have learned so much
[00:52:45] from Jen Kenda.
[00:52:49] >> And the assessors meet very often.
[00:52:54] She takes her notes in pencil and puts
[00:52:58] them
[00:53:00] uh online immediately after the
[00:53:03] meetings.
[00:53:04] >> Y
[00:53:04] >> and has done that for 30 years.
[00:53:07] >> We used to do it in longhand for the
[00:53:09] page library.
[00:53:10] >> Yeah.
[00:53:11] >> Before there were computers.
[00:53:13] >> And church all the church meetings are
[00:53:16] inscribed and the volumes are still
[00:53:19] there of all the meetings.
[00:53:21] >> That's nice. So um note takers
[00:53:25] >> okay thank you [snorts]
[00:53:26] >> could be also engaged during the process
[00:53:30] so we see which one is better
[00:53:33] >> have a competition
[00:53:35] >> I'm not the person to take notes during
[00:53:38] >> Mr. call.
[00:53:39] >> Thank you. Um, there's no doubt that
[00:53:42] many boards have been quite deficient in
[00:53:47] creating and improving minutes in a
[00:53:52] you know an adequate way and on time.
[00:53:56] Um, a lot of improvement was begun
[00:54:01] um some year or two ago about that.
[00:54:04] Nevertheless, um the select board is far
[00:54:08] behind and um clearly is is working to
[00:54:13] get those things done. I would express
[00:54:16] similar concerns about the the AI tools.
[00:54:20] Um first, let's remember that
[00:54:24] the law says
[00:54:26] it does not have to be a transcript.
[00:54:29] Fact, it shouldn't be a transcript. It
[00:54:31] should simply provide for for the person
[00:54:34] reading the notes, not watching the TV,
[00:54:36] the person reading the minutes rather,
[00:54:39] they'll have a good understanding of
[00:54:40] what happened at the meeting. Not every
[00:54:43] opinion, not every statement, certainly
[00:54:45] not all the back and forth that tends to
[00:54:47] go on. Uh, but boiled down in a sensible
[00:54:51] way to what really happens and people
[00:54:52] understand that. I want to say that I
[00:54:55] think that the minutes that Sandy, the
[00:54:58] the administrative's assistant, has done
[00:55:00] have been very good. Um, and I would
[00:55:03] suggest that the problem that was just
[00:55:05] alluded to had to do with the same kind
[00:55:09] of thing that will come up when you're
[00:55:10] looking at a transcript if you do it
[00:55:12] through AI. And that's going to be well
[00:55:14] this didn't quite capture the nuance or
[00:55:16] this was a question not a statement or
[00:55:20] something because the thing that caused
[00:55:22] this question I believe was was the
[00:55:26] objection
[00:55:27] uh to the content of the minutes by Mr.
[00:55:29] Tinker when he said that that she had
[00:55:32] put something in or mischaracterized it
[00:55:34] left something out. I went back and
[00:55:37] listened to it. Essentially, it sounds
[00:55:39] very accurate to me what she had put in
[00:55:41] the minutes. And yet, it was in the in
[00:55:45] the recording that she was basically
[00:55:50] it was said that she things have been
[00:55:53] put in there that didn't belong in there
[00:55:54] or left out and insinuated that there
[00:55:57] was some sort of um
[00:55:59] >> hanky panky.
[00:56:01] >> Yeah. Some some some intention to get
[00:56:03] things wrong or something. Frankly, I
[00:56:05] think it's probably the other way that
[00:56:07] the concern about the particular
[00:56:09] language which seems very small if you
[00:56:13] look at it might have more to do with
[00:56:15] trying to create a written record in the
[00:56:19] minutes on the subject of things that
[00:56:22] are in themselves the subject of
[00:56:25] complaints by Mr. Tinker toward the
[00:56:28] assistant to the administrator. This is
[00:56:31] where it's it's basically something like
[00:56:34] hiring the accountant. Something wasn't
[00:56:36] quite right. But is that not maybe this
[00:56:38] is confidential and executive session
[00:56:40] still is that not
[00:56:42] >> how do you know about it?
[00:56:43] >> What do I know about it?
[00:56:45] >> Yeah. How do you know about it
[00:56:47] >> that you have a that you have about an
[00:56:49] executive session right now?
[00:56:50] >> No, I don't know what's in the executive
[00:56:52] session,
[00:56:53] >> but I Okay.
[00:56:55] >> I I do know as you have talked about
[00:56:58] that there's investigation
[00:57:00] or mediator or whatever you said about
[00:57:03] the the administrator, correct? I mean,
[00:57:06] that's that's on your agenda.
[00:57:07] >> There was a hostile work environment
[00:57:08] filed against me from the town
[00:57:10] administrator and this board hired an
[00:57:13] investigator to investigate.
[00:57:15] >> Okay.
[00:57:15] >> And that report was presented to this
[00:57:17] select board November 10th.
[00:57:19] >> Okay.
[00:57:19] >> And this board
[00:57:21] >> Well, I've gone public with it yet.
[00:57:23] >> Right. Not with the contents of the
[00:57:25] minute, but with the with the fact that
[00:57:27] that had happened. And certainly it's
[00:57:28] been very public that you had you've
[00:57:30] raised questions, both of you, on the
[00:57:33] subject of of how the accountant was
[00:57:35] hired or what happened to
[00:57:36] >> No, we hired a guy. His name was William
[00:57:38] Shaw.
[00:57:39] >> All right. Yes.
[00:57:40] >> Okay. This board took a vote
[00:57:42] >> for the record. So if we get this
[00:57:44] correct, Bill,
[00:57:45] >> okay, then you can go look at it.
[00:57:48] >> Yeah.
[00:57:48] >> All right. Okay. Good. And so we hired
[00:57:51] him.
[00:57:53] >> I'd like to
[00:57:53] >> September 15th, we hired him, sir. We
[00:57:56] and we waited till
[00:57:58] >> September 28th to get an offer letter
[00:58:01] sent to him a whole two weeks right
[00:58:04] before that same meeting and the chair
[00:58:06] asked him this for the record and that's
[00:58:08] why it should be in the record. Why was
[00:58:10] that offer take two weeks to get out
[00:58:14] what happened?
[00:58:18] >> That is exactly what happened.
[00:58:19] >> Mr. Chairman, it's right on YouTube and
[00:58:21] it's in the video.
[00:58:24] That's exactly
[00:58:26] sandbag it up. Sir,
[00:58:28] >> shut please [clears throat]
[00:58:30] >> ask to be recognized. Okay, that's also
[00:58:36] common.
[00:58:37] >> Well, then start running the meeting.
[00:58:40] >> I I should start running the meeting.
[00:58:42] >> What? [snorts]
[00:58:44] Uh but the point that I I
[00:58:48] when I was reading through the uh uh
[00:58:51] open meeting law complaint to the
[00:58:54] attorney general, we have to uh
[00:58:58] >> respond within 14 days,
[00:59:01] >> right?
[00:59:02] >> What is our response going to be?
[00:59:04] >> So if we agree to this backlog, right,
[00:59:07] sir? Okay.
[00:59:08] >> Okay. We agree, we're going to get this
[00:59:10] done, right? So, I make a motion that we
[00:59:13] we're going to work on these meeting
[00:59:14] minutes. We're going to update them per
[00:59:16] select board until these are done.
[00:59:19] >> Right.
[00:59:19] >> It's going to be a standing agenda,
[00:59:21] >> right?
[00:59:21] >> Okay. So, I make that motion.
[00:59:24] >> I'll second that motion.
[00:59:26] >> We have no there's no time constraint at
[00:59:28] this.
[00:59:29] >> No, but it's every meeting until it's
[00:59:31] done,
[00:59:31] >> right?
[00:59:32] >> Take one every meeting.
[00:59:34] >> No, we do one every meeting. You logged
[00:59:36] on before we get to the end.
[00:59:37] >> We'll be dead by then.
[00:59:41] Oh, no. I myself I'm saying sir, we have
[00:59:44] 21 open meetings and 24 executive
[00:59:47] meetings. So, we're going to need more
[00:59:48] than one per meeting. Right.
[00:59:50] >> Well, we'll see what we can get done.
[00:59:52] >> Right.
[00:59:52] >> We're going to give our best effort here
[00:59:54] and comply with this.
[00:59:56] >> Okay.
[00:59:56] >> Okay. That's all I'm asking. That's all
[00:59:58] this board is asking.
[00:59:59] >> Ready for a vote?
[01:00:01] >> All in favor?
[01:00:02] >> I I
[01:00:03] >> Okay. So, now we move on to address the
[01:00:06] attorney general.
[01:00:08] >> Okay. We would send a response letter to
[01:00:09] the attorney general.
[01:00:11] >> Excuse me, Bill.
[01:00:13] >> Well,
[01:00:15] is it possible for me to hear whatever
[01:00:18] Mr. Cole was about to finish up? I mean,
[01:00:21] did you have more to say before that
[01:00:23] discussion?
[01:00:25] >> We're moving on.
[01:00:27] Ready to close the whole meeting?
[01:00:29] >> Well, we need to res we need to finish,
[01:00:31] sir.
[01:00:32] >> We You asked me to stop. So what
[01:00:36] >> I was just asking if it was possible to
[01:00:39] hear the end of Mr. Kohl's whatever he
[01:00:41] was you know working towards finishing
[01:00:45] his comment to the board. I don't know
[01:00:47] you finish
[01:00:48] >> yeah thank you I'll be brief. Um it's
[01:00:51] true that I uh by by raising the other
[01:00:54] issue about the accountant um that that
[01:00:56] took us off the left field a little bit.
[01:00:58] My point there was simply that when
[01:01:00] you're doing the AI, if you're looking
[01:01:03] at what it produces, you still are going
[01:01:05] to have questions about the nuance and
[01:01:07] the language and who said what. And the
[01:01:09] editing process and getting it to a
[01:01:12] point that you're all comfortable on
[01:01:14] improving it is going to be difficult.
[01:01:16] It's it's not that easy. I would also
[01:01:20] maybe maybe this is on on the executive
[01:01:22] session is coming up later in the
[01:01:24] agenda. Those executive minutes, but
[01:01:28] those the minutes from the executive
[01:01:30] sessions
[01:01:32] um obviously were I mean most of them I
[01:01:36] think had to do with things that are uh
[01:01:38] that that had to be withheld until
[01:01:41] recently.
[01:01:42] um for example your you know I mean any
[01:01:45] some of the cont
[01:01:47] examples they're executive those minutes
[01:01:50] have to be constructed
[01:01:52] thank you
[01:01:52] >> right but not but not released but you
[01:01:55] have to say who which ones are being
[01:01:56] withheld maybe you're going to get to
[01:01:58] that
[01:01:58] >> if we can get through this we it will be
[01:02:00] addressed
[01:02:01] >> right and and who takes those
[01:02:03] [clears throat] is that coming up later
[01:02:04] too
[01:02:05] >> well the clerk took some of them
[01:02:08] >> the clerk I have them they're not uh
[01:02:11] transcribed and typed up yet. I just
[01:02:13] have them written down in my hand.
[01:02:14] >> Right. And did the clerk do that last
[01:02:17] >> here? No. No. Because the clerk didn't
[01:02:20] know that responsibility because I was
[01:02:22] told the town administrator was taking
[01:02:24] those minutes in executive session and
[01:02:27] it's on YouTube to confirm that.
[01:02:29] >> Okay.
[01:02:30] >> So, you can't tell me after a year that
[01:02:32] it's my responsibility.
[01:02:34] >> It's not.
[01:02:35] >> Okay. Thank you. Thank you,
[01:02:37] >> Stan. Yeah. Uh,
[01:02:40] I heard that some of these minutes need
[01:02:44] to be approved by people on the board
[01:02:46] today because meetings that are passed
[01:02:50] where there's not representation, they
[01:02:52] can no longer be approved.
[01:02:53] >> Mhm.
[01:02:54] >> So, I do think you need to set a
[01:02:58] deadline that these minutes are approved
[01:03:00] before anyone leaves the board. Now,
[01:03:04] that has to be part of that approval
[01:03:06] process. If you don't set a deadline,
[01:03:09] you risk these meetings minutes never
[01:03:11] being approved.
[01:03:12] >> Got it. Thank you. And that's the
[01:03:14] problem, Mr. Chair. Okay. So,
[01:03:17] >> can we amend the motion to say we'll
[01:03:19] have these minutes done before you leave
[01:03:21] office?
[01:03:24] >> We would need to uh because otherwise if
[01:03:27] we don't have it done, we have a serious
[01:03:28] problem.
[01:03:30] >> There are only two of them that need to
[01:03:33] be approved before he leaves office. No,
[01:03:35] there's actually 24s from the executive
[01:03:38] session side.
[01:03:39] >> Oh, the executive succession side. Yeah.
[01:03:41] I can't speak to that at all.
[01:03:43] >> Right.
[01:03:44] >> And that's the problem. We were at a
[01:03:46] fair number of them.
[01:03:48] >> Exact.
[01:03:50] >> The later ones. Yes. But there are a lot
[01:03:53] of them here.
[01:03:54] >> At some of them.
[01:03:55] >> I was at some of them. That's correct.
[01:03:57] And but you and I were at most of them
[01:03:59] together.
[01:04:01] >> And so
[01:04:02] >> unless you were recused. Unless I was
[01:04:04] recused, but Jeff was here.
[01:04:06] >> There's me and Jeff.
[01:04:06] >> Right. So again, same problem exists.
[01:04:09] >> I can't get out of it.
[01:04:11] >> So we have to at least assign a deadline
[01:04:13] before you leave office. We're going to
[01:04:15] approve all these minutes. Executive
[01:04:17] sessions.
[01:04:18] >> The executive sessions.
[01:04:19] >> Yeah. Cuz the open meeting ones are
[01:04:21] going to be quick. We'll get through
[01:04:23] those very quick.
[01:04:25] >> Well, I think we'll get through some of
[01:04:27] the executive sessions pretty quick.
[01:04:29] >> Right. So, but the the deadline is is we
[01:04:32] need to have a deadline before you leave
[01:04:33] office. We approve the exe executive
[01:04:36] sessions all 24.
[01:04:37] >> So, if you ran for office in one
[01:04:40] >> then you'd have some more time.
[01:04:41] >> More years, right?
[01:04:42] >> Yes. You'd have some more time. But as
[01:04:44] far as I know, you haven't pulled
[01:04:45] papers. So, you've been checking.
[01:04:47] [laughter]
[01:04:48] Thanks.
[01:04:48] >> Well, no. I've been checking to see
[01:04:49] who's pulling. I want to know.
[01:04:51] >> That's good.
[01:04:52] >> Yes, ma'am.
[01:04:53] >> I I just wondered when you were leaving
[01:04:56] office.
[01:04:56] >> I have no idea.
[01:04:58] >> Okay. I have no clear idea.
[01:05:00] >> Oh,
[01:05:00] >> tomorrow is promised to no ma'am.
[01:05:02] >> I mean, if your term ends and you don't
[01:05:05] get reelected, it would be in April, I
[01:05:08] think.
[01:05:09] >> Write it down.
[01:05:10] >> Right. That's all I want.
[01:05:11] >> Thank you.
[01:05:12] >> That's not a lot of time.
[01:05:14] >> Thank you, Stan, for
[01:05:16] right. So, can we at least agree to
[01:05:19] that?
[01:05:20] >> Yes.
[01:05:22] >> Okay. So, I make a motion that we
[01:05:24] approve all the meeting minutes
[01:05:26] by March 31st,
[01:05:31] 2026.
[01:05:32] >> Cuz I don't know when the election date
[01:05:34] is. Is it April? Is it May day?
[01:05:36] >> It's May.
[01:05:37] >> First Saturday in May.
[01:05:39] >> Okay. So, April 30th.
[01:05:40] >> April 30th.
[01:05:41] >> Yes.
[01:05:42] >> Okay. I'll second that motion.
[01:05:44] >> All in favor?
[01:05:45] >> I I
[01:05:46] >> Okay. So now we've gotten through all
[01:05:49] this and now it's just send a an AG
[01:05:52] response and I have an AG response draft
[01:05:54] letter right here.
[01:05:56] >> Convenient,
[01:05:57] >> right? All you know,
[01:05:59] >> we we want to just get this done, sir.
[01:06:01] Okay. And it just basically says uh
[01:06:05] statement of facts. We have 21 open
[01:06:07] session meeting minutes. I'm not going
[01:06:08] to read the whole thing, but 24
[01:06:10] executive sessions and certain session
[01:06:13] minutes, executive session minutes that
[01:06:15] have not been reviewed or continued
[01:06:17] non-disclosure
[01:06:19] pursuant to Mass General Law Chapter
[01:06:21] subsection 22F. All right. Once we
[01:06:24] approve some of these executive sessions
[01:06:26] and it no longer applies, we release the
[01:06:28] documents. That's all that is. Okay. But
[01:06:31] here's the draft letter
[01:06:33] and you're fine with it. We'll send it
[01:06:36] along.
[01:06:37] >> Yes, ma'am. Um, so my question is I
[01:06:39] don't know why the board would be
[01:06:41] sending a letter to the attorney general
[01:06:42] when no one has reached out to the
[01:06:44] attorney general. We haven't we haven't
[01:06:46] no one's contacted us from their office
[01:06:48] with this complaint. Why would you make
[01:06:49] them aware of a complaint or make them
[01:06:52] aware of a situation?
[01:06:53] >> This is not in response to something
[01:06:55] from the AG's office.
[01:06:57] >> I don't know.
[01:06:58] >> I I thought that was the complaint was
[01:07:01] >> there was the AG's office.
[01:07:03] >> They wanted a no long response.
[01:07:05] Why don't we respond with 14 days?
[01:07:07] >> I got it.
[01:07:08] >> Bill,
[01:07:10] >> thank you. Um, like I said, I've been
[01:07:11] through a few of these.
[01:07:13] >> Um, the 14 days is a period that the
[01:07:16] board's allowed to has to uh circulate
[01:07:19] the the complaint from the complainant
[01:07:23] that they receive and then meet, which
[01:07:25] I'm doing here, in order to decide what
[01:07:28] to do, which could include delegating a
[01:07:30] response. the response that you're
[01:07:32] talking about here goes back to the
[01:07:34] complainant
[01:07:35] um with a copy to the AG and then you
[01:07:38] wait to see if the complainant is
[01:07:41] satisfied with your response. If 30 days
[01:07:43] has gone by from the time of complaint
[01:07:47] um and they're not satisfied then they
[01:07:49] escalate it which we've heard which
[01:07:52] we've seen happen. Um
[01:07:54] >> it gets escalated to the AG but you
[01:07:56] don't we're not responding to the AG at
[01:07:58] this point.
[01:07:59] >> All right. Well, we are because we're
[01:08:00] past the 14-day deadline bill.
[01:08:04] >> We'll send it to the AG and we'll send
[01:08:06] it to the concerned citizens.
[01:08:07] >> Well, we have a draft of the concerned
[01:08:09] citizens, sir. We have this to the
[01:08:11] attorney general.
[01:08:11] >> My name on it, too.
[01:08:13] >> Yes.
[01:08:14] >> Yes. On behalf of the board you signed
[01:08:15] for us.
[01:08:16] >> Okay. Yeah.
[01:08:18] >> But it's a draft for you to review. For
[01:08:21] this board to review and this is for the
[01:08:23] resident just to basically said, "Hey,
[01:08:26] we went over the inventory.
[01:08:28] We established a defined timeline of all
[01:08:32] outstanding minutes to be drafted
[01:08:33] circulated within by say March
[01:08:38] April or April 30th
[01:08:44] >> and then implementing a meeting minute
[01:08:48] tracking log which we have in Excel
[01:08:51] which is
[01:08:52] >> who has it in Excel?
[01:08:54] >> I have it. I'll send it along. You have
[01:08:55] it as well.
[01:08:56] >> Mhm.
[01:08:57] >> We have it.
[01:08:57] >> Yeah.
[01:08:58] So you need it's there. Great. Okay.
[01:09:02] Attachment one and two.
[01:09:04] >> May I interrupt for a second, Bill?
[01:09:05] >> Sure.
[01:09:07] >> Can we just copy
[01:09:09] the uh complaintant on the response on
[01:09:13] our response? Copy him on this.
[01:09:17] >> I'd like to do that. I'd like to send a
[01:09:19] copy of this.
[01:09:20] >> Yeah.
[01:09:21] >> Wouldn't that take care of it?
[01:09:22] >> All right. Well,
[01:09:23] >> I'll just sign my name once. [laughter]
[01:09:26] >> Okay. All right. If you That's fine.
[01:09:29] >> Yeah. All right. No.
[01:09:31] >> I'm glad it's all right.
[01:09:32] >> So, we'll do a final motion motion to
[01:09:35] approve all this, follow through, and
[01:09:37] get it done.
[01:09:38] >> So, moved.
[01:09:41] >> Do I hear that?
[01:09:42] >> Second.
[01:09:42] >> Is there a second?
[01:09:45] >> Any discussion?
[01:09:46] >> All in favor? I
[01:09:47] >> I Okay.
[01:09:48] >> All right.
[01:09:50] >> I make a motion to adjurnn.
[01:09:53] >> Second.
[01:09:55] I in
[01:09:55] >> favor.
[01:09:57] >> So in favor all in favor I
[01:10:00] >> thank you.