Thumbnail for Hardwick, MA Board of Selectmen Meeting 2/20/23

Key Appointments, Sewer Project Oversight, and Town Updates

Original title: Hardwick, MA Board of Selectmen Meeting 2/20/23

These meeting notes are AI-generated and unofficial. They are provided for convenience and are not official Town records or approved municipal minutes. Verify all details using the source video and official Town documents.

Meeting details

Date

March 8, 2023

Duration

1h 44m

Decisions

10 recorded

Action Items

17 assigned

Summary

The Hardwick Board of Selectmen convened to address a range of municipal matters, including the successful launch of the new town website, ongoing progress and oversight discussions for the USDA sewer project, and the preliminary review of the fiscal year 2024 budget. Significant appointments were made to the Master Plan Steering Committee and the Police Department, while several resignations were regretfully accepted. Discussions also covered infrastructure improvements, legal budget overages, and community event approvals, reflecting the town's active administrative agenda.

Browse meeting notes

Now viewing

Discussion Highlights

The new town website (hardwick.gov) is live, with minor cache-related issues being addressed by CivicPlus.
Concerns were raised regarding the sale of Smock-owned properties in Gilbertville (Windsor and low-income housing) and their potential impact on tenants, future business, and town grants.
A resident's ongoing issue with the Board of Health, related to the loss of the Leicester Board of Health agreement, has received a positive response from a BOH member.
The status of condemned structures on Church Street is being actively investigated, involving the building inspector and KP Law, with complexities regarding responsibility and resolution.
Extensive discussion occurred regarding the need for independent oversight during the USDA sewer project's construction phase, in addition to the planned post-construction operational oversight, with funding implications noted.
The Highway Superintendent requested a larger chipper, estimated at $50,000 after trade-in, with potential ARPA funding being explored.
The Planning Board presented a comprehensive update to the town's zoning bylaws, including a new section on commercial solar arrays, initiating the review and public hearing process.
The legal budget for the USDA sewer project has exceeded its 'not to exceed' clause by over $10,000, with USDA requesting the overage be covered by town funds, prompting a request for increased communication on budget status from legal counsel.
The town is partnering with Ware on a CDBG Grant, which will fund improvements on Summit Road in Hardwick, as well as social services and house rehabs, with no direct financial obligation for Hardwick.

Transcript (16,924 words)

Lightly cleaned for readability. Each timestamp opens the video at that point.

00:00:04
Okay so um we are gonna call the Board of selectman uh meeting for February 27 2023 to order at 6 30.
00:00:17
On the agenda on the call to order Pledge of Allegiance visitors comments under old business the Board of Health meeting relative to the loss of luster Board of Health agreement and impacts condemned structures on Church Street other old business under the Sewer Commission sewer
00:00:35
Abatements sewer oversight superintendent report new business visitation with Finance to discuss the fiscal year 2024 budget visitation with planning board discussion on zoning bylaw update under appointments a full-time police officer Andrew
00:00:54
Historic commission John Council on Aging Gloria Judd resignation effective immediately master plan Community Development advisory committee Eric Fleming resignation effective immediately one-day licenses for the Stone Church other new business discussion and or vote relative to arpa funding committee
00:01:12
Reports miscellaneous correspondence Town Administrator reports signatures and approvals park and rec Easter egg hunt April 1st 11 to 1 rain date April 2 11-1 in Gilbertville at Gilbertville Memorial Park where cdbg Grant selectman Roundtable and adjournment
00:01:33
So if you could all join me and with the Pledge of Allegiance there is a flag behind Nicole I pledge allegiance to the flag of the United States of America and to
00:01:51
The Republic for which it stands one nation under God indivisible with liberty and justice for all hopefully I got the words right it's been a long day okay next item uh visitors comments are

[00:00:04] okay so um we are gonna call the uh [00:00:08] Board of selectman uh meeting for [00:00:11] February 27 2023 to order at 6 30. [00:00:17] um on the agenda on the call to order [00:00:20] Pledge of Allegiance visitors comments [00:00:23] under old business the Board of Health [00:00:25] meeting relative to the loss of luster [00:00:27] Board of Health agreement and impacts [00:00:29] condemned structures on Church Street [00:00:30] other old business [00:00:32] uh under the Sewer Commission sewer [00:00:35] abatements sewer oversight [00:00:37] superintendent report new business [00:00:39] visitation with Finance to discuss the [00:00:43] fiscal year 2024 budget [00:00:45] visitation with planning board [00:00:47] discussion on zoning bylaw update under [00:00:50] appointments a full-time police officer [00:00:52] Andrew [00:00:54] historic commission John Council on [00:00:57] Aging Gloria Judd resignation effective [00:00:59] immediately master plan Community [00:01:01] Development advisory committee Eric [00:01:02] Fleming resignation effective [00:01:04] immediately one-day licenses for the [00:01:06] Stone Church [00:01:08] other new business discussion and or [00:01:10] vote relative to arpa funding committee [00:01:12] reports miscellaneous correspondence [00:01:15] Town Administrator reports signatures [00:01:17] and approvals park and rec Easter egg [00:01:20] hunt April 1st 11 to 1 rain date April 2 [00:01:23] 11-1 in Gilbertville at Gilbertville [00:01:26] Memorial Park where cdbg Grant selectman [00:01:29] Roundtable and adjournment [00:01:33] um so if you could all join me and with [00:01:36] the Pledge of Allegiance there is a flag [00:01:38] behind Nicole [00:01:45] I pledge allegiance to the flag [00:01:48] of the United States of America and to [00:01:51] the Republic for which it stands one [00:01:53] nation under God indivisible with [00:01:56] liberty and justice for all [00:02:00] hopefully I got the words right [00:02:02] it's been a long day [00:02:04] um [00:02:06] okay next item uh visitors comments are [00:02:09] there any comments from visitors on [00:02:12] anything not on tonight's agenda [00:02:25] how do I speak [00:02:27] can I can I say something [00:02:30] uh sure go ahead Julie [00:02:33] um I just wanted to say the new website [00:02:35] is live there are some issues with it [00:02:39] um at the moment you have to clear your [00:02:41] cache every time there's an update to [00:02:43] see the update they are working on it at [00:02:46] Civic plus and hopefully it will be [00:02:48] resolved quickly [00:02:51] um [00:02:52] I've gotten a couple comments that [00:02:54] people like it so that's good [00:02:57] that's that's basically it if you don't [00:02:59] see that it's all new it's not on our [00:03:03] end it's on Civic plus end and they're [00:03:05] working on it [00:03:07] thank you Julie you're welcome [00:03:11] Julie Bill Cole has his hand up yep and [00:03:14] I think Eric unmuted himself first Eric [00:03:16] did you have something to talk about [00:03:18] um [00:03:19] that's not on the agenda can you hear me [00:03:21] we can [00:03:23] um I was hoping that the board would [00:03:26] appoint [00:03:27] uh several people who are are interested [00:03:32] in joining the uh master plan steering [00:03:35] committee they were nominated by the [00:03:38] planning board and I did put their names [00:03:42] in [00:03:43] to you individually so I was hoping to [00:03:46] get them appointed [00:03:49] tonight [00:03:52] um they are not on the agenda Eric I [00:03:54] think [00:03:55] um based on an oversight and we can take [00:03:57] that up under the appointments if the uh [00:03:59] rest of the board wants to do that [00:04:01] tonight [00:04:02] we do have them thank you [00:04:05] thank you [00:04:06] bill [00:04:14] Bill Cole did you want to say something [00:04:22] can you hear me now thank you we can [00:04:24] okay good I was wondering if [00:04:27] if this this sale which is uh you know [00:04:30] the Windsor and the and the low income [00:04:33] Place both owned by Smock across the [00:04:35] street and Gilbertville have both been [00:04:37] offered for sale as you probably know I [00:04:40] wonder [00:04:40] um [00:04:42] what what uh that means for the low [00:04:45] income housing housing tenants in that [00:04:48] place and for a new business or interest [00:04:50] in that property and whether or not the [00:04:52] town has uh [00:04:55] um is gonna have to weigh in in any way [00:04:58] on the proposal or transfer you know for [00:05:00] that property [00:05:02] I don't know if we know that yet but [00:05:03] they just it just happened last week [00:05:07] I don't know if we know the answer to [00:05:09] that Nicole but can we follow up on that [00:05:12] yeah I I just heard about it and I know [00:05:15] that it's been shown [00:05:17] um regarding whether or not the town [00:05:19] will weigh and what will be the use if [00:05:22] the town has any authority to weigh in [00:05:25] um whatever use they have I don't know [00:05:27] what Smock is doing with their tenants I [00:05:30] think they'll relocate them [00:05:33] but I'll find I can I can try to find [00:05:35] out more it's not like a public kind of [00:05:38] you know [00:05:39] um [00:05:41] Venture it's you know just a private [00:05:43] sale so I'll try to find out what I can [00:05:45] I think I know a realtor too [00:05:48] thank you just just related to that I [00:05:50] wonder if um you know I know sometimes [00:05:53] some various grants and such are tied [00:05:55] into low the presence of low income [00:05:57] housing in the community and I wonder if [00:06:00] that changing hands might affect any of [00:06:02] that as well [00:06:03] thank you [00:06:06] I don't know the answer but we can do [00:06:09] some research on that bill [00:06:15] anyone else under visitor comments [00:06:18] relative to something that is not on the [00:06:20] agenda [00:06:24] I don't see anyone's hand [00:06:27] okay [00:06:30] um next item on agenda under old [00:06:32] business Board of Health meeting [00:06:34] um relative to the loss of Leicester [00:06:36] Board of Health agreement and impacts [00:06:39] um [00:06:40] so we are all in receipt of [00:06:43] um correspondence from a resident of [00:06:46] town who [00:06:48] um [00:06:49] has reached out which it has been [00:06:51] forwarded to the Board of Health as well [00:06:53] we received this on February 21st and it [00:06:56] was forwarded to the Board of Health on [00:06:59] February 22nd it's my understanding and [00:07:03] um correct me if I'm wrong Nicole that [00:07:04] we have not heard back from the Board of [00:07:07] Health members on the resident's concern [00:07:11] I have not I don't know whether they [00:07:14] reached out [00:07:15] um to the resident but I have they [00:07:19] haven't discussed it at all with me okay [00:07:21] and it sounds like this is an ongoing [00:07:23] issue that this resident's going to need [00:07:25] help with [00:07:27] um [00:07:28] uh I will reach out uh personally to [00:07:31] Stan and to Judy and the other member of [00:07:34] the board I apologize His Name Escapes [00:07:37] me but I think it's Earnest party yeah [00:07:39] Ernie okay [00:07:40] um [00:07:41] to try to get a meeting [00:07:43] um you know this is a new Venture in the [00:07:47] town and someone looking for some [00:07:49] guidance and has reached out several [00:07:51] times and [00:07:53] um you know just want to make sure we [00:07:54] get them the answers that they're [00:07:56] looking for [00:07:58] um [00:07:59] so [00:08:00] um with your okay Kelly and Rob I'll [00:08:02] reach out to them directly and see if I [00:08:04] can't move this along [00:08:06] I'm fine with that Julie [00:08:09] okay [00:08:11] um and hopefully be able to report at [00:08:12] our next meeting [00:08:14] um that there's been some progress or [00:08:16] contact made on this [00:08:19] um [00:08:19] if not we'll have to rediscuss it and [00:08:22] and figure out I just reached out to [00:08:24] that individual and um she has heard [00:08:27] back and he's being very helpful [00:08:30] oh okay all right [00:08:33] I just got a response okay oh that's [00:08:35] positive okay excellent heading in a [00:08:38] positive direction great okay [00:08:41] um I guess we were not kept in a loop [00:08:43] that he had responded which is fine at [00:08:45] least the correspondence yeah yeah okay [00:08:48] excellent [00:08:49] great thank you [00:08:52] uh anything else on the [00:08:54] loss of Leicester Board of Health [00:08:56] agreements and impacts I mean we've [00:08:58] talked about this before [00:09:01] um you know we're in the partnership [00:09:02] with Lester and um they've stepped away [00:09:06] um at you know at some point in the [00:09:08] future they may re-engage but they are [00:09:10] not in a position to do that at this [00:09:12] point with the current [00:09:14] um [00:09:15] composition of the Board of Health so [00:09:19] um hopefully we can re-engage with them [00:09:21] at some point [00:09:24] um [00:09:26] condemn structures on Church Street [00:09:28] Nicole do we have an update on that [00:09:31] um not really I spoke with Brianna the [00:09:34] former building inspector she gave me a [00:09:36] little bit of History [00:09:38] um I need to speak with our building [00:09:40] inspector [00:09:42] um [00:09:43] because we have to go through a certain [00:09:45] process and I was again trying to get [00:09:48] the information from the Board of Health [00:09:50] because they have that department a [00:09:52] couple of years ago has done a lot of [00:09:54] work on it [00:09:56] um going through the process which is uh [00:09:58] going to court Etc [00:10:00] um so we were able to look through the [00:10:02] files [00:10:03] and uh I've also reached out to KP law [00:10:07] because they were involved to see what [00:10:09] see where we're at exactly with who [00:10:12] um you know who has the the [00:10:17] care in custody because I you know it [00:10:20] went it did go through court so [00:10:22] um yeah I'm so I am working on that uh I [00:10:26] don't know [00:10:28] you know [00:10:29] I I don't know how how it will be [00:10:31] resolved I I'll need a little more time [00:10:33] with that it could be that it that the [00:10:36] town Bears the responsibility or or [00:10:38] should bear the responsibility [00:10:41] um and it may be the owners we may be [00:10:42] able to get in touch with the owner so I [00:10:44] want to keep it on there [00:10:46] um for you guys as old business but I I [00:10:49] don't have enough information to give [00:10:50] you anything [00:10:52] um you know definitive tonight [00:10:56] okay well I think as long as we continue [00:10:58] to explore and continue moving forward [00:11:00] on that I think that that's um [00:11:03] that's what we need to do [00:11:05] um [00:11:06] anything else Robert Kelly on that [00:11:10] no I'm good [00:11:15] uh anything under other old business [00:11:23] okay so [00:11:25] um [00:11:26] now that the um Sewer Commission the [00:11:30] legislators approved [00:11:32] um our vote to [00:11:36] um [00:11:36] uh have the board of Selectmen be the [00:11:40] sewer Commissioners uh we no longer have [00:11:42] a Sewer Commission so you'll see Sewer [00:11:44] Commission business on our meetings [00:11:48] um and so that's what's next on the [00:11:50] agenda uh do we have any sewer [00:11:52] abatements to look at Nicole one in your [00:11:55] packet there were a few applications but [00:11:58] they're not complete and when Angie went [00:12:00] to reach out to them to get the required [00:12:03] information [00:12:04] um they're not they haven't returned the [00:12:06] call so there was just one complete [00:12:07] application that is in your packet [00:12:11] um and if you are so inclined to give [00:12:14] the abatement [00:12:15] it would be in the amount of [00:12:18] 796.32 cents [00:12:21] so it should be in your packet [00:12:24] I see it I don't see [00:12:26] um [00:12:27] so I see the application for the [00:12:29] abatement but I don't where does the 700 [00:12:32] and [00:12:34] it's in our regulations there is they [00:12:37] have to pay 66 percent okay so this is [00:12:40] the 33 of what they've paid [00:12:44] um in full for four units well half the [00:12:46] year [00:12:48] so they paid in full [00:12:50] and we Abate only 33 percent [00:12:54] in our regulations [00:12:57] I didn't of course include the 12 months [00:12:59] of electrical bills because I didn't [00:13:01] really want to make the packet like that [00:13:02] but she did submit them okay and what's [00:13:05] the amount that we're looking to abate [00:13:07] 796.32 [00:13:12] that's for four units [00:13:15] earlier Rob any questions on that [00:13:17] I don't I just read the um you know [00:13:21] the description and [00:13:24] in the past we would Abate something of [00:13:27] this nature with [00:13:28] um with it not being occupied [00:13:41] Rob anything on this [00:13:49] did we lose Rob [00:13:51] I think you think he's still on [00:13:56] he's on he's muted though [00:14:02] I think [00:14:08] is he on he is on yeah his number's [00:14:10] there okay [00:14:17] um [00:14:18] are we ready to entertain a motion on [00:14:20] this [00:14:28] I am as long as I mean I I would make [00:14:31] the motion if um he can't unmute he said [00:14:37] he just texted that he he can't on you [00:14:39] he's on his phone so what is it to [00:14:42] unmute on your phone [00:14:44] um star six pound six [00:14:47] thank you [00:14:51] can you hear me now yes [00:14:54] okay [00:14:56] yeah [00:14:58] I'm I'm okay with it so if you want to [00:15:00] make the Motion Kelly sorry okay [00:15:07] oh [00:15:09] can you just give me the amount [00:15:11] seven I'm sorry 796 32 [00:15:17] I would make a motion to approve the [00:15:20] sewer abatement for Edward S [00:15:24] Armenia thank you [00:15:27] um in the amount of [00:15:29] 796.32 cents for fiscal year 2023 with [00:15:32] documents provided [00:15:35] second that [00:15:37] okay so was moved by Kelly seconded by [00:15:40] Rob because we are on Zoom we need to [00:15:42] call the roll any discussion [00:15:46] uh hearing none uh Kelly [00:15:49] hi Rob [00:15:52] hi and Julie is an eye so the motion [00:15:54] carries [00:15:55] thank you [00:15:57] next item is sewer oversight Nicole did [00:16:00] you have something specific on this [00:16:05] um so I just it is in my report too but [00:16:07] I just wanted to let you know that [00:16:09] um we're working on the [00:16:12] um an RFP for super sewer oversight uh [00:16:15] it's gonna be above the threshold so we [00:16:17] have to do the full procurement process [00:16:19] uh but that's still in draft form but it [00:16:22] you know we have time I just wanted to [00:16:25] kind of update you that we are working [00:16:27] on this RFP [00:16:32] thank you [00:16:34] earlier Rob any questions sir Nicole on [00:16:36] this [00:16:39] no I guess I'm just curious as to when [00:16:42] we think is this and let me just let me [00:16:45] back up a little bit oversight for the [00:16:47] project and then ongoing oversight or [00:16:49] oversight for [00:16:53] operations once the project is complete [00:16:59] after the project not during [00:17:02] so we don't have [00:17:04] we don't have anyone that is gonna [00:17:06] independently oversight [00:17:09] the project that's just [00:17:12] USDA and construction yeah [00:17:15] DPC because I thought we had talked [00:17:18] about having someone other than the [00:17:19] engineer that [00:17:21] that put the plans together [00:17:24] but back way back I thought we talked [00:17:26] about that but I could be confusing the [00:17:29] two [00:17:32] I'm following the loc conversation [00:17:39] sorry Rob [00:17:41] yeah we had that conversation about [00:17:43] getting some oversight so [00:17:47] um [00:17:47] basically [00:17:49] we don't want to make Scott be involved [00:17:52] in the construction process because [00:17:55] he doesn't have the time [00:17:57] to oversee and run the plants [00:18:01] so any issues that come up with the [00:18:04] design and [00:18:06] stuff like that [00:18:08] we didn't want to put on Scott's [00:18:10] shoulders [00:18:11] because it's going to require someone [00:18:12] from the town that have an input not [00:18:15] just [00:18:16] the engineer [00:18:24] um [00:18:25] I'm sorry so I know USDA is going to [00:18:28] they mentioned that they're going to be [00:18:30] in an oversight position on the project [00:18:32] is it possible that [00:18:36] um we can look at during the RFP process [00:18:39] have [00:18:41] um well I guess you know what are the [00:18:43] thoughts do we want to have the same [00:18:45] would we want to have the same if we [00:18:47] want to do this during the the [00:18:48] construction process do we want to have [00:18:50] the same firm [00:18:52] um [00:18:53] oversee the project as we'll oversee [00:18:56] plant operations are we talking about [00:18:58] two different people here [00:19:01] so do we have two rfps that we need to [00:19:03] consider one for overseeing the project [00:19:05] and one for overseeing operations going [00:19:07] forward [00:19:12] yeah sorry Rob go ahead [00:19:15] I would think that anyone who would be [00:19:18] able to oversee the operation and the [00:19:20] plants could [00:19:21] also provide the service we need during [00:19:24] construction [00:19:26] I I would just say we have to say that [00:19:29] as like a separate [00:19:31] an item [00:19:36] I don't know how much Authority they'll [00:19:37] have is I'm just thinking about the [00:19:39] process you know [00:19:40] um with USDA because obviously USDA is [00:19:43] really overseeing it with their state [00:19:44] Engineers Etc [00:19:46] um and I don't you know if we hired [00:19:48] somebody and they had input or they had [00:19:50] concerns I don't know how much weight [00:19:53] that would hold with USDA because [00:19:55] they're the ones driving this project [00:19:58] so I think I mean if you want to hire [00:20:00] somebody I can certainly [00:20:02] reach out they they were hired for [00:20:04] design bid build [00:20:06] um you know that's how it goes I [00:20:08] understand the concern I think from the [00:20:10] first project but remember also that was [00:20:12] privately run [00:20:16] um [00:20:17] so I I know that the loc has oversight [00:20:21] after for operation and maintenance and [00:20:24] future Capital [00:20:26] um but [00:20:28] I I I guess I I'm taken a little bit I I [00:20:33] guess I wasn't [00:20:34] following that precisely so I can I will [00:20:38] certainly do whatever you guys want I [00:20:40] just remember you know you know that [00:20:41] when when USDA comes out or USDA has [00:20:45] something to say that it doesn't matter [00:20:48] who else had you know whatever somebody [00:20:50] else's opinion is if we had somebody [00:20:51] during construction to say well I think [00:20:53] you should do it this way when USDA said [00:20:55] well we've already hired our Builder so [00:20:57] you know we've already gone through [00:20:59] these plans and they were approved and [00:21:00] and they were um you know vetted already [00:21:03] through the state agencies and the [00:21:05] federal agencies [00:21:11] so basically you want somebody to [00:21:12] oversee DPC [00:21:15] like in a sort of I [00:21:19] yeah I think it's like for the whole [00:21:21] construction process I think we've made [00:21:24] comments before how [00:21:26] we haven't done that in the past and [00:21:30] it's I think it's just to protect the [00:21:32] whole project and the town and every [00:21:34] everyone involved just another set of [00:21:36] eyes you can't oversee the construction [00:21:38] Nicole that's not what you do I'm not [00:21:40] qualified to do that I don't none of us [00:21:42] are I mean it's correct that's what they [00:21:44] that's what the that's what the [00:21:46] engineering firm is [00:21:48] and there are people on the ground [00:21:51] well wait a sec this this is what [00:21:54] happens [00:21:55] contractor hits a problem [00:21:57] see whatever a pipe they find in the [00:21:59] ground and it comes up to there's a [00:22:03] change order required the engineer is [00:22:05] going to say [00:22:07] yes we we see this and we understand [00:22:10] this but they need approval through the [00:22:12] town so normally they would have to [00:22:14] bring in [00:22:15] someone from the town whether it be [00:22:17] Scott or someone else [00:22:18] and it and this takes time usually you [00:22:21] know they talk about ideas and discuss [00:22:23] how they're going to solve whatever [00:22:25] problem there is [00:22:27] so that's where that person comes into [00:22:29] play there are liaison [00:22:32] when we have like change order issues [00:22:36] uh the overall construction and [00:22:39] everything that's going towards plan [00:22:40] that's already built into the plan [00:22:42] they're going to over DPC [00:22:45] yeah DCP is going to oversee that [00:22:49] as our engineer [00:22:52] but it's when things come into play that [00:22:55] are outside of the scope of the project [00:22:58] that are going to come up that just [00:23:00] happened [00:23:02] right we just had a change order we just [00:23:05] did one [00:23:08] that was for a whole different Pump [00:23:10] Station that the that all of us were [00:23:13] involved in different locations [00:23:19] I mean worst case scenario is so worst [00:23:22] case scenarios we talk about this a [00:23:24] little bit more but let's at least at [00:23:26] least get the RFP [00:23:27] let's at least work on the RFP [00:23:30] so that [00:23:33] um you know that we at least have this [00:23:36] sort of moving forward I do remember us [00:23:38] talking about it and even though it was [00:23:39] not necessarily required under the LLC [00:23:43] um the oversight at the end is required [00:23:45] we thought that that was good business [00:23:47] practice for us in light of [00:23:50] um and and you know it's not to say that [00:23:54] you know they're going to [00:23:57] disagree or be at odds with what USDA [00:24:00] agrees on but at least it's another set [00:24:02] of eyes for the town [00:24:04] um I guess the question I would have [00:24:06] that we maybe need to resolve is [00:24:09] how does that get funded who pays for [00:24:12] that [00:24:13] um because it's possible it may not be [00:24:15] able to come out of the budget for the [00:24:18] project [00:24:19] I wouldn't think it would it definitely [00:24:21] won't no so it's not in the underwriting [00:24:24] of the loan [00:24:27] so I guess the Sewer Commission the [00:24:31] sewer department is going to come out [00:24:34] you're either going to pay someone like [00:24:36] Scott to do it through his time but [00:24:40] it is going to take time [00:24:43] it's it is a lot more involved than [00:24:46] a lot of people think the amount of time [00:24:48] that little issues come up that need [00:24:51] that attention [00:24:53] weekly meetings that have to be [00:24:56] demand you know and things have be gone [00:24:59] over and [00:25:01] stuff like that that has to be dealt [00:25:03] with [00:25:07] foreign so [00:25:12] so are you thinking that we want to do [00:25:14] one app RFP for the person that's doing [00:25:17] again just just to get some give Nicole [00:25:19] some Direction one RFP for during the [00:25:23] process and then after [00:25:26] the same firm [00:25:30] yeah I mean so for the most part the [00:25:34] we're looking for them to oversee the [00:25:38] sewer department in the paperwork and [00:25:41] all that so [00:25:43] I was thinking that this would be more [00:25:45] of an hourly thing that we would add [00:25:49] as like an additional so everybody could [00:25:51] just bid as additional work because even [00:25:53] after these plants are done [00:25:55] and we run into [00:25:58] basically going to be collection system [00:26:00] problems that'll appear here and there [00:26:03] you're going to need somebody to [00:26:05] you're gonna have to ask them probably [00:26:07] for help dealing with these issues and [00:26:09] this will be [00:26:10] you know it's going to be another thing [00:26:12] that's going to be over and above [00:26:14] you know the the daily running of of the [00:26:18] operations [00:26:22] yeah I I feel like it's the [00:26:25] superintendent's job but [00:26:27] um [00:26:28] I guess [00:26:30] well this is the experience level here [00:26:33] that that you're gonna need for building [00:26:36] two plants and and doing collection [00:26:39] system updates [00:26:41] you know and and he's gonna you're gonna [00:26:43] ask God to run the plants [00:26:46] I mean [00:26:47] I I don't see it going well and I I feel [00:26:51] like the town has done this time and [00:26:52] time again and it's blown up in our face [00:26:56] that we've missed stuff or things [00:26:58] weren't done [00:27:00] you know [00:27:01] just properly that we we kind of ran [00:27:04] into problems afterwards [00:27:12] maybe another employee and a [00:27:15] superintendent I don't know [00:27:17] I don't know I um you know I've [00:27:19] obviously been through some construction [00:27:21] in the towns and um [00:27:25] yeah I get it you know if they hit a [00:27:28] pipe or something like that but [00:27:29] typically it would be the highest you [00:27:31] know that the department had [00:27:33] whether [00:27:36] I I'll do whatever you guys want [00:27:38] whatever you guys want so you want we we [00:27:40] need what we have to do through the USDA [00:27:43] I am I got that [00:27:45] um [00:27:46] and DPC is doing that right now for [00:27:49] orange so they're doing it for another [00:27:51] town so they do this too this periodic [00:27:54] review and oversight [00:27:56] um [00:27:57] and so I I'm I can do that you want [00:28:01] somebody to [00:28:03] help or oversee the construction or [00:28:06] oversee the engineering firm [00:28:08] for during construction [00:28:12] so is that what do is it worth saying [00:28:16] right [00:28:18] yeah I mean I think so Nicole I think [00:28:20] we're saying that I think that's what [00:28:22] Brian Kelly and Rob say is that [00:28:25] um [00:28:26] you know it could be the same person or [00:28:28] the same [00:28:30] um [00:28:31] the same sorry my internet's going in [00:28:34] and out so my videos off [00:28:36] um it could be the same [00:28:39] we'd want it to be the same group so [00:28:41] they understand the system and [00:28:42] understand what's going on and it would [00:28:44] be hopefully funded through the Sewer [00:28:47] Commission budget [00:28:51] um how about if we do this how about if [00:28:53] we get the RFP together and then we can [00:28:56] look at it and just make sure that [00:28:59] um you know you're working on it so [00:29:01] maybe it just encompasses from the [00:29:03] beginning of the project through [00:29:05] you know the completion of the project [00:29:07] and the ongoing operations and then you [00:29:10] know like Rob said as a liaison yep [00:29:17] I do think it would be a lot for for [00:29:19] Scott to have to do all this on the [00:29:22] town's behalf and and his regular [00:29:24] everyday job let's let's not forget that [00:29:27] this is the biggest [00:29:29] Grant award that USDA is given as far as [00:29:31] projects go so it's a very large project [00:29:36] and I would imagine that Scott's going [00:29:38] to be I'm sorry Kelly I imagine that [00:29:39] Scott's going to be involved from a [00:29:41] reporting standpoint and a compliance [00:29:44] standpoint as well so that if we had [00:29:46] this extra person that it might help in [00:29:49] some of that Eric you have your you've [00:29:52] had your hand up did you want to say [00:29:53] something relative to this quickly [00:29:55] yeah sure so the loc in section D number [00:29:59] eight [00:30:01] um says view of the town are required a [00:30:04] contract with independent third parties [00:30:05] for annual oversight of the town or [00:30:08] accounting and financial practices blah [00:30:10] blah blah [00:30:11] um so that that part exists but haven't [00:30:13] we been setting aside 65 grand for the [00:30:16] past two years [00:30:17] to do exactly this [00:30:19] oversight I thought it was supposed to [00:30:21] be third party [00:30:23] yeah and I thought we were setting the [00:30:24] money aside after Construction [00:30:27] but it's been in the budget it's been [00:30:29] required to be in the budget yes [00:30:32] yes already on the budget [00:30:34] yeah right after the fact I don't [00:30:38] that doesn't make a lot of sense USDA [00:30:41] has required that it be in the budget [00:30:43] but they didn't require oversight during [00:30:44] construction well that's ridiculous [00:30:48] I think Nicole I think you're confusing [00:30:51] oversight which is the daily [00:30:55] instruction oversight of the job [00:30:59] but it's hard for me to explain because [00:31:03] of the there's a lot of stuff that comes [00:31:06] up during a project like all the [00:31:08] questions [00:31:09] when they're cleaning up the town [00:31:11] offices [00:31:13] you know the the color of the paint [00:31:15] leaves the flooring that you were asked [00:31:18] during the project [00:31:20] and [00:31:22] when you're doing a 26 million dollars [00:31:24] worth of work a lot of little stuff [00:31:26] comes up uh pumps are available [00:31:27] different [00:31:29] you know you need a different fitting [00:31:30] you you discover it like [00:31:33] there's just a lot of little things that [00:31:35] come up some are little and don't [00:31:37] require a lot of [00:31:38] you know input just the engineer can say [00:31:41] yes or no but sometimes you get into [00:31:44] situations where [00:31:46] it requires someone with some [00:31:48] construction experience and also [00:31:49] knowledge of sewers design and systems [00:31:53] the work with the engineer on the behalf [00:31:55] of the town to say okay the engineer is [00:31:57] requiring this we've used this in the [00:31:59] past this should work good for what [00:32:01] we're doing we feel that this [00:32:03] recommendation by the engineer is good [00:32:05] for the town [00:32:07] otherwise this question would be asked [00:32:09] of your superintendent [00:32:12] you know depending on what it is it's [00:32:15] something a lot of stuff maybe Scott can [00:32:17] answer but if you can't we need somebody [00:32:19] else [00:32:21] out there working for the town this is [00:32:24] how we ran into trouble and wheel rate [00:32:27] by not having somebody looking correct [00:32:29] correct [00:32:31] you got to have somebody looking at this [00:32:33] you gotta you have to have eyeballs on [00:32:35] it if we were doing this as a typical [00:32:38] job and I'm just gonna you know clarify [00:32:40] uh quickly Eric I already muted you [00:32:43] again what happened [00:32:45] um if we were doing this as the towns if [00:32:48] we were procuring this ourselves then we [00:32:51] would absolutely have a super on the job [00:32:52] you know we would be having an operation [00:32:55] super overseeing the engineering or The [00:32:59] Architects designs whatever [00:33:02] um seeing us at cusda funded for the [00:33:05] most part and the requirements all come [00:33:07] from USDA that's where [00:33:10] um I thought you know I was giving a [00:33:12] little bit back because USDA is like out [00:33:15] of their thumb on this so it's not like [00:33:17] if we were going out to borrow if we [00:33:19] were going out to borrow 15 20 40 50 60 [00:33:22] 100 million dollars then there are [00:33:24] different procurement requirements [00:33:27] um but this is just unique because it's [00:33:29] USDA funded but I am very happy to write [00:33:33] up that RFP [00:33:35] that would be great and if you can just [00:33:37] forward it to us for comments [00:33:40] um that would be great and any um [00:33:42] questions or suggestions Kelly and Rob [00:33:44] are you good with that [00:33:46] that would be good okay I'm also thank [00:33:49] you thanks [00:33:51] okay [00:33:53] um [00:33:54] thank you Nicole uh moving on [00:33:56] superintendent report is Scott on with [00:33:59] us I can't see all the particip oh yes I [00:34:01] see you yes [00:34:03] hi Scott [00:34:05] good evening how are you [00:34:11] do we have um Scott's report Nicole yeah [00:34:14] sorry it was [00:34:15] it was emailed I didn't even get it I if [00:34:18] Angie got it so she sent it earlier [00:34:20] today [00:34:22] okay [00:34:26] did you want to go through your report [00:34:27] Scott or did you want us just to [00:34:32] no I can go through it quickly can you [00:34:34] hear me we can thank you [00:34:36] all right great [00:34:37] we did take delivery of our new uh [00:34:39] jetting trailer [00:34:41] which uh just came back today with the [00:34:43] new tool rack fitted to it [00:34:46] um so we need to get that registered and [00:34:48] then we can start using it as needed [00:34:52] we've had the typical wheel right uh [00:34:55] Pump Station alarms that always seemed [00:34:57] to occur this time of year [00:34:59] we've been checking that station every [00:35:01] day during the week to try to eliminate [00:35:03] alarms but we've still had a few [00:35:06] [Music] [00:35:07] can't wait to get destination replaced [00:35:14] and with the upcoming budget I was [00:35:17] hoping that we could purchase a con [00:35:19] compact tractor [00:35:21] which would mostly be used to maintain [00:35:24] the barway between the plant and the [00:35:26] Gilbertville Pump Station [00:35:28] it is supposed to remain accessible by [00:35:31] trucks in case of emergency [00:35:33] on that line [00:35:35] and the highways tractors are really too [00:35:37] big [00:35:38] to be going down there they've cut it [00:35:40] for us in the past [00:35:42] but typically it's too wet for their [00:35:44] large heavy tractors [00:35:47] I had a question on that actually [00:35:50] um [00:35:51] is this something that we can use Opera [00:35:53] funding for Nicole [00:35:55] yeah [00:35:56] I mean we put out to other departments [00:35:58] you know their wish lists and asked if [00:36:00] they had any requests and I know that [00:36:02] this is not the first time that Scott's [00:36:05] brought it up so I just was curious if [00:36:07] that funding was available or something [00:36:09] like that [00:36:12] something to think about [00:36:20] okay [00:36:21] well we I mean we've you know we've [00:36:23] considered other things from the [00:36:25] Department [00:36:26] I don't know what anyone else thinks [00:36:28] about that [00:36:30] I mean I don't I don't have an issue [00:36:32] with it [00:36:33] um I mean an alternate Source if if that [00:36:36] wasn't it wasn't determined that that [00:36:38] funding is the best I mean there are [00:36:40] sewer retained earnings practical there [00:36:43] are that could be used as an alternate [00:36:45] I'm not saying that's I'm not saying one [00:36:47] way or the other I'm just saying that [00:36:49] um [00:36:52] just through a separate article on the [00:36:54] warrant right [00:36:56] [Music] [00:37:00] I can talk with Scott about that if you [00:37:02] guys want me to do that [00:37:04] okay great [00:37:06] thank you uh just a quick question Scott [00:37:09] did that include the implements you're [00:37:11] going to need for that tractor [00:37:14] yes it did [00:37:18] I want to make sure I mean [00:37:20] so we put it as a if we did it the other [00:37:22] way could we have it as more of a [00:37:24] general [00:37:25] for the town use and then have it down [00:37:28] to your place for snow removal because [00:37:30] you're only during the summer time you [00:37:32] only need the bush hog [00:37:33] two or three times a year correct [00:37:36] I would think yeah [00:37:39] if we did it through our profunding [00:37:46] uh I guess it's something we can [00:37:48] continue to talk I think right I mean [00:37:50] that that has some benefits too if we [00:37:52] did it that way so that it was [00:37:54] you know [00:37:57] you know house down there [00:37:59] you know other departments companies [00:38:01] that are I think either way but I think [00:38:04] that Scott's asked us a couple times so [00:38:08] it's a valid use yeah I agree [00:38:19] okay thanks that's about all I have [00:38:21] thank you Scott thank you um as a [00:38:24] follow-up on your report under the [00:38:25] ongoing thing is that something [00:38:27] um Kelly and Rob is that something you [00:38:29] guys have had a chance to look at do we [00:38:31] want to put that on discussion of that [00:38:33] or consideration of that or review of [00:38:35] that for our next meeting [00:38:39] um in which we're conducting Sewer [00:38:41] Commission [00:38:42] it was in the red on Scott's report [00:38:48] maybe give it some thought [00:38:50] um can we put that as a placeholder [00:38:52] Nicole on our next meeting just in case [00:38:54] for the Odor Control System yeah yeah [00:39:02] if I can ask one other question [00:39:04] um I know you [00:39:06] I know the uh selectman meet every two [00:39:08] weeks [00:39:09] will we be doing the superintendent [00:39:11] report every two weeks or will it be [00:39:13] still once a month [00:39:17] honestly I think once a month is fine [00:39:21] I don't know what you think unless [00:39:23] there's an issue [00:39:24] I would agree [00:39:28] do we want to pick [00:39:30] you know if it's the first or the second [00:39:32] meeting to keep it consistent for Scott [00:39:37] this is the second meeting right so what [00:39:39] if we just stop at that keep it with the [00:39:41] second meeting of the month yeah because [00:39:44] they'd be able to you know take the the [00:39:47] activity for the whole month [00:39:49] theoretically yeah [00:39:51] I'm good [00:39:55] is that okay with you Scott [00:39:57] absolutely yeah [00:39:59] Rob [00:40:04] yep that was good [00:40:05] okay okay [00:40:07] thank you Scott [00:40:11] are you guys hearing an echo yep okay [00:40:14] not me [00:40:18] um okay uh next item on the anything [00:40:21] else relative to sewer that we need to [00:40:23] talk about [00:40:26] no I guess if I could say something [00:40:30] um how we want to go forward with this [00:40:33] um should we add Sewer Commission to the [00:40:35] top considering you are it's the board [00:40:37] of Selectmen it's not really a Sewer [00:40:39] Commission anymore should we just add it [00:40:41] on to the you know in the agenda but not [00:40:44] at the top as a board of selectman Sewer [00:40:45] Commission meeting [00:40:47] um because it's not there is no Sewer [00:40:48] Commission it's the board of Selectmen [00:40:49] that are over the sewer [00:40:51] um and [00:40:53] and then Scott would just you know just [00:40:56] like all of the other departments sort [00:40:57] of just be under the board of Selectmen [00:40:59] come to my one my monthly meetings [00:41:02] um and just you know regular [00:41:04] it's it's it's an Enterprise fund but [00:41:07] it's now being run by the board of [00:41:09] Selectmen so you know [00:41:11] he could be treated just like every [00:41:13] other department head [00:41:18] um I don't have an issue with that [00:41:21] um [00:41:22] I think the reason [00:41:24] um maybe putting it um up at the you [00:41:27] know higher on the agenda is that they [00:41:28] did you know for purposes of consistency [00:41:31] they used to be their own meetings and [00:41:33] so if they're anyone was sitting in the [00:41:35] meeting specifically for an abatement [00:41:38] um if they didn't want to sit through [00:41:39] the entire board [00:41:42] um meeting to hear if they're you know [00:41:45] abatement is approved I think [00:41:47] but I don't I don't have an issue either [00:41:49] way [00:41:53] I think it just I think it just maybe [00:41:55] um gets included as a regular item on [00:41:58] our agenda [00:42:00] um maybe for every meeting and if [00:42:02] there's anything to talk about we talk [00:42:03] about it and if we don't then there's [00:42:05] nothing there and maybe once a month [00:42:08] every second meeting that's when Scott's [00:42:10] report comes up [00:42:13] um and so he really would only have to [00:42:15] attend you know once a month [00:42:19] but if there were other business to [00:42:20] discuss we have the placeholder for it [00:42:24] [Music] [00:42:25] those are my thoughts but yeah no I I [00:42:27] kind of agree with that right now I know [00:42:29] I know that you know we're overseeing it [00:42:33] at this point but I think it's still [00:42:36] kind of new with everyone and with this [00:42:38] large project going on I think it is [00:42:40] maybe important to just you know have a [00:42:43] little pulse on it [00:42:45] I'd be happy to you know just leave it [00:42:48] help [00:42:49] how it got done for this meeting [00:42:51] okay [00:42:53] Rob what do you think [00:42:58] I kind of agree that we may have some [00:43:00] stuff coming up so at least on the [00:43:03] agenda if something needs to be dealt [00:43:05] with we can [00:43:06] easily deal with it [00:43:09] so and again Scott doesn't have to be [00:43:12] all of them [00:43:13] If he if they do once a month meetings [00:43:15] with his report and the other stuff [00:43:19] could just be the clerical stuff that [00:43:21] the uh [00:43:22] board would have to deal with [00:43:25] okay great thank you [00:43:31] um [00:43:34] anything else on this the Sewer [00:43:36] Commission [00:43:39] okay on to new business I believe our [00:43:42] visitation with the finance committee is [00:43:43] going to be postponed [00:43:45] um I think they are looking to do an [00:43:47] in-person meeting [00:43:49] um [00:43:50] so I know we were looking at potentially [00:43:53] next Monday [00:43:56] um I have a potential conflict I'm [00:43:59] trying to resolve a meeting that has to [00:44:02] happen with another board I sit on but I [00:44:04] think Monday looks like it's going to [00:44:06] work does Monday work for you Kelly and [00:44:09] Rob [00:44:10] um I believe Finance wanted to have an [00:44:12] in-person meeting Nicole did you want to [00:44:14] just correct me if I'm wrong no you're [00:44:17] right [00:44:18] they're new they're new to committees [00:44:20] they're new to the finance committee and [00:44:22] they just like to have a round table [00:44:24] with you guys in person they [00:44:26] want to be in person [00:44:28] um I think our meeting room will be done [00:44:31] um the foyer won't be but I am pretty [00:44:34] sure by the end of this week the meeting [00:44:36] room will be back in order [00:44:40] I can't do next Monday [00:44:49] um [00:44:57] is that the first [00:44:59] it's too late to have that meeting [00:45:01] that's yeah that's just that's in two [00:45:03] days we can't just eat we can't beat [00:45:05] them I'm in the wrong week [00:45:07] we can't meet with them on our regular [00:45:10] like next meeting [00:45:11] I asked him that he wants to meet [00:45:13] beforehand but I think it's absolutely [00:45:15] fine if you want to meet on the 13th he [00:45:17] can come on the 13th [00:45:21] I think that sounds I I think trying to [00:45:24] get us together next week [00:45:26] um you know there's a conflict on Monday [00:45:27] there's also a conflict on Tuesday [00:45:31] um [00:45:32] you know and by the time we you know [00:45:34] we're looking at the latter part of the [00:45:35] week it's just another day or you know [00:45:37] another day or so before so can you [00:45:39] please reach out and ask them if we can [00:45:41] meet on the 13th with them in person yep [00:45:44] yep absolutely [00:45:47] okay thank you [00:45:50] um [00:45:52] next item and and I would presume that [00:45:54] that's probably going to be a lengthy [00:45:56] discussion so we may decide that we [00:45:58] don't want to [00:46:00] um uh make our agenda heavy that night [00:46:04] because there's a lot to go through [00:46:06] um I know it's still preliminary but I [00:46:08] think there's a lot of conversations [00:46:09] that need to happen given where we are [00:46:11] from a budget perspective so maybe we [00:46:13] try to make that agenda a little bit [00:46:15] lighter yeah [00:46:17] okay I should have better school numbers [00:46:19] by then too [00:46:20] I'll be going to the budget committee [00:46:22] meeting next Tuesday with the school so [00:46:24] there is a budget committee meeting on [00:46:27] Tuesday night if you um you guys are [00:46:29] available if you are available to go [00:46:33] um that's the seventh Nicole [00:46:36] yeah uh [00:46:37] yep okay [00:46:40] um if you are available to go visit Zoom [00:46:43] did they send a zoom it's both yes I'm [00:46:45] definitely going in person but it's it's [00:46:47] both yeah I might be able to zoom in I [00:46:49] have an appointment until like till [00:46:51] right at six but I could maybe zoom in [00:46:56] um I may be able to attend as well [00:46:58] Nicole could you [00:47:00] um [00:47:04] I apologize folks I [00:47:07] I'm running on a little bit less sleep [00:47:09] than normal [00:47:10] um could you get a select men's meeting [00:47:12] posted for that just in case to cover us [00:47:14] just if we've got more than one of us on [00:47:17] the meeting yep [00:47:19] so that would be the March 7th at 6 [00:47:23] I don't know I don't remember okay [00:47:25] whatever the time is if you could get [00:47:27] that posted for us that'd be great [00:47:31] um okay [00:47:33] um yeah it's at six [00:47:36] okay thanks Kelly [00:47:40] uh next item is [00:47:42] um planning board relative to the [00:47:45] discussion on zoning bylaw update [00:47:48] um Eric is that something that you [00:47:50] um Eric volheim is that something that [00:47:53] you wanted to discuss [00:47:59] your muted Eric [00:48:02] there you go no I'm not no you're not [00:48:05] uh we have finished [00:48:08] uh going through the zoning bylaws for [00:48:11] the town we started before covid uh [00:48:14] we've gone from minutia to [00:48:19] um all completely new section on solar [00:48:23] commercial arrays [00:48:25] and uh it's before you you all have [00:48:29] copies [00:48:31] um and I'd like to present it as the [00:48:34] chair and start the process [00:48:37] which means that we get it back from you [00:48:40] in the next few weeks and then we [00:48:44] schedule a public hearing [00:48:47] sometime in the next 65 days after that [00:48:51] and uh we deal with it just as a public [00:48:54] hearing might have several [00:48:57] um [00:48:59] events you know several evenings [00:49:02] before we get through it and then when [00:49:04] we're done with that [00:49:05] we can [00:49:07] call a town meeting and I am thinking [00:49:11] that we'd like to have our [00:49:13] our own town meeting and not do it [00:49:16] with the annual [00:49:19] there's a lot of details it depends on [00:49:22] how much [00:49:23] [Music] [00:49:23] um [00:49:24] conversation we have about it but you [00:49:27] have it before you if you could go [00:49:29] through it and look at it and uh get [00:49:32] back to us we can proceed and finally [00:49:35] bring this home [00:49:42] yes ma'am [00:49:44] thank you Eric so um could we come up [00:49:47] with a by Wednesday [00:49:49] um that we're going to if you [00:49:52] if you um Kelly and Rob I don't know if [00:49:54] I I I can honestly tell you I looked [00:49:56] through it um I would like to do another [00:49:58] look through it as well [00:50:01] um and maybe we can individually send [00:50:03] our comments and I know Nicole [00:50:06] um [00:50:07] you know Nicole should look through it [00:50:09] as well um and I know she didn't have [00:50:11] access to it uh [00:50:13] he has it she has it but I think it was [00:50:16] a little delayed I think we had it [00:50:17] before she did [00:50:19] um so maybe if we can set a buy when [00:50:22] date that we'll get any comments or [00:50:23] questions to Nicole [00:50:26] um that we might have from our board [00:50:30] um and then perhaps we can discuss them [00:50:32] briefly [00:50:33] at our next meeting is that enough time [00:50:35] for everyone to go through everything [00:50:37] and you probably already have your notes [00:50:39] and comments but I'd like to just take [00:50:41] another look through it as well [00:50:44] and it doesn't need to be in a final [00:50:47] State when you send it back to us we'll [00:50:50] be going through [00:50:52] public hearings and a town meeting will [00:50:55] be making changes so [00:50:58] um you know it doesn't have to be [00:51:00] perfect [00:51:01] we just need to feel the need to get it [00:51:04] going [00:51:08] is that okay with you Kelly and Rob I'm [00:51:11] fine with Bob [00:51:16] okay and you you as well Nicole [00:51:19] yeah whenever you want I went through it [00:51:21] this weekend [00:51:22] okay so if we can um for our next [00:51:25] meeting just make sure that if whatever [00:51:26] comments or questions or [00:51:29] items do you think we need clarification [00:51:30] on that we'll get those to Nicole so [00:51:32] that she can submit that to [00:51:34] um [00:51:36] uh all of our comments and questions [00:51:38] maybe in one document so we can get that [00:51:40] over to [00:51:41] um the planning board for their [00:51:44] um consideration that would be great [00:51:46] thank you [00:51:48] thank you Eric [00:51:56] uh next item is [00:51:58] um I believe we have the under [00:52:00] appointments so before we start this [00:52:04] um [00:52:05] the listing of appointments Kelly and [00:52:07] Rob we work we were sent an email [00:52:10] relative to [00:52:12] um what was requested in the visitor [00:52:15] comments uh by Eric relative to [00:52:17] appointing that committee do you feel [00:52:19] comfortable doing that this evening it [00:52:21] is the chair's choice or the discretion [00:52:23] to put things on the agenda that were [00:52:25] not posted [00:52:27] um we did have this information ahead of [00:52:29] time and I'm just doing oversight it [00:52:31] wasn't put on do you feel comfortable in [00:52:34] making those appointments tonight [00:52:37] um I don't have any problem with it um I [00:52:39] do have the list in front of me I do [00:52:41] have a couple of questions or comments [00:52:44] um Lisa Condon is on here and so I feel [00:52:46] that maybe we do have to rescind our [00:52:49] initial appointment of Master Plan [00:52:52] whatever that she was initially [00:52:54] appointed to I agree [00:52:57] um Eric Marianne slogaitis had also [00:53:00] emailed you yes and I'm wondering if she [00:53:03] should be on this list as well [00:53:04] well what we've in my experience the [00:53:09] people that want to do to be appointed [00:53:12] to a committee under the planning board [00:53:15] kind of put that into the planning board [00:53:18] the planning board nominates to you guys [00:53:21] and the board of selectman does the [00:53:23] appointment so I would love to say yes [00:53:26] uh I have three other names that have [00:53:29] come in since the night that we [00:53:33] nominated the first seven but if we're [00:53:36] going to be [00:53:37] consistent I would like to [00:53:40] so you know go through a planning board [00:53:42] meeting about them okay so just this [00:53:44] initial list for right now those those [00:53:47] seven would be the first legal ones so [00:53:50] those are my two questions [00:53:53] um sorry Kelly [00:53:54] um so Eric what is the size what is the [00:53:58] planning boards intent on the size of [00:54:00] this because we're appointing seven [00:54:01] tonight we're pointing seven uh I'm [00:54:04] asking for seven uh the planning board [00:54:07] decided that 13 would be [00:54:11] um a top number okay we do have eight [00:54:15] sections to the master plan now this [00:54:18] will be going working with cmrpc helping [00:54:23] us make sure that we're hitting all the [00:54:25] bases as far as the you know what we're [00:54:28] required to do but I think uh the more [00:54:32] people the better right now if they're [00:54:34] if they're interested I wanna [00:54:37] try to Foster that [00:54:40] thank you for um thank you for bringing [00:54:43] some clarity to that we've been sort of [00:54:45] stumbling a little bit around this and I [00:54:48] appreciate that you guys took the [00:54:49] initiative and and put that together and [00:54:51] I'm sure the folks who are interested [00:54:54] and actively [00:54:55] um participating in the town in a in a [00:54:57] meaningful way are [00:54:59] um happy that [00:55:01] um you know this is moving forward I [00:55:03] don't have an issue with addressing it [00:55:04] tonight [00:55:06] um as long as you don't Kelly and Rob [00:55:08] I'll entertain a motion for that [00:55:10] um [00:55:11] those appointments [00:55:15] okay [00:55:16] um I would [00:55:18] you want me to just to do this master [00:55:19] plan steering committee one so that's [00:55:23] the only one we have it's the only yeah [00:55:25] there's other appointments though on our [00:55:27] list that's what I'm questioning yeah I [00:55:29] would let's do this one first I and [00:55:32] um because we need to resend if we need [00:55:35] to rescind our vote on Lisa perhaps we [00:55:39] have two options [00:55:41] um we either delay that appointment [00:55:42] until we do the next round that comes [00:55:45] from so or we make a motion to rescind [00:55:49] but we need to know exactly how she was [00:55:52] appointed to rescind that [00:55:55] well she was she was uh appointed to [00:55:58] this new committee and the new the board [00:56:02] felt that there were several committees [00:56:04] over time and there was some confusion [00:56:08] one of the one of the Committees isn't [00:56:10] even part of the planning board process [00:56:14] so [00:56:15] um so we kind of tried to simplify it [00:56:18] and that's why we named it the master [00:56:20] plan steering committee but I've had [00:56:23] conversations with Lisa and she's [00:56:26] gung-ho so right but we already [00:56:29] appointed her to another committee [00:56:32] yeah to the master plan implementation [00:56:34] committee there is but there is no [00:56:37] commit there is not [00:56:38] that doesn't really exist [00:56:40] right right we just have to resend that [00:56:42] do we know [00:56:44] um [00:56:45] you know I'm asking a loaded question [00:56:47] here do we know when that what at what [00:56:50] meeting we made that appointment [00:56:54] I have to go back you think it was two [00:56:57] meetings ago there from what I heard [00:57:00] it wasn't it's a few more than that but [00:57:03] yeah it's at least a month or six weeks [00:57:06] ago yeah I think it was late January [00:57:12] can we um [00:57:14] so if you want to make a motion on I [00:57:17] just want to be sure that we're accurate [00:57:19] in [00:57:21] um our motion [00:57:22] um because typically when you're [00:57:23] rescinding a vote you're we're sending [00:57:25] the vote and the date [00:57:29] um [00:57:30] I have it right here great thank you [00:57:33] Kelly [00:57:34] yeah [00:57:35] um [00:57:39] looks like January 23rd [00:57:42] okay so I would entertain a motion then [00:57:45] to rescind our vote to appoint Lisa [00:57:50] Khanna to the master plan implementation [00:57:52] committee that was made on January 23rd [00:57:55] of 2023. [00:58:02] um [00:58:06] hang on Billboard is it relevant to this [00:58:10] exactly yes [00:58:12] if I may I think the actual appointment [00:58:14] for Lisa conduct was to the uh master [00:58:17] plan Community Development advisory [00:58:19] committee I thought it was early [00:58:21] December but I think I'm looking at the [00:58:24] agenda right now yeah [00:58:29] and it was the master plan [00:58:33] I thought we were talking about Lisa [00:58:34] conditio we are talking about Lisa [00:58:37] conduct [00:58:38] Lisa Cohen was appointed no I don't [00:58:41] think we ever did those [00:58:43] I think early one of the first meetings [00:58:45] in December Lisa Condit was appointed to [00:58:48] he should ask about the new committee [00:58:50] but was appointed to the Community [00:58:51] Development advisory committee [00:58:54] and that [00:58:55] you know just doesn't show as being on [00:58:58] there but that was what the appointment [00:58:59] was and it seems uh supportive it was [00:59:02] the implementation [00:59:07] so so rather than [00:59:10] um delay this why don't we there's no [00:59:12] reason she can't we can't resend her [00:59:14] appointment at a future meeting [00:59:16] um so let's get her appointed on to the [00:59:18] correct committee and let's just make [00:59:20] sure for next agenda that we [00:59:23] um [00:59:24] yeah [00:59:26] the vote that we took there I don't [00:59:28] think there's any conflict or any issue [00:59:30] to appoint her to both so [00:59:32] um or to her to be appointed [00:59:34] participate now yeah okay [00:59:38] um so Nicole if you can put that on our [00:59:40] next agenda [00:59:42] after we've had a chance to look at what [00:59:44] our actual vote was [00:59:46] um okay so I'm ready to entertain a [00:59:49] motion to appoint [00:59:52] um those recommended by the planning [00:59:54] board to [00:59:56] the master plan steering committee okay [00:59:59] I will make a motion to appoint the [01:00:02] following people to the master plan [01:00:04] steering committee Bill Cole Michaela [01:00:07] Raymond Lisa Condit Lisa Cohn [01:00:10] Tammy Borges [01:00:13] Paul Benoit [01:00:14] and Warren Jack Johnson sorry [01:00:19] for a term of [01:00:21] oh yeah Eric [01:00:24] um three years [01:00:28] I don't know I hadn't thought about that [01:00:31] so why don't we [01:00:33] um [01:00:34] sorry we're talking about the motion mid [01:00:36] motion so you might need to re-motion [01:00:38] Kelly but um I think that the they have [01:00:41] to be appointed annually so I would make [01:00:43] the suggestion that we appoint them [01:00:46] through June 30 2023 and that they be [01:00:50] listed on our reappointment [01:00:53] um [01:00:54] list at that time [01:00:56] most of these are annual appointments [01:00:59] for our [01:01:00] um [01:01:01] committees I believe [01:01:03] um or we appoint them annually [01:01:07] am I am sort of fumbling here that [01:01:09] sounds right that does sound that's [01:01:11] right and and I hope that this master [01:01:14] plan does take three years so I think [01:01:16] one year at a time it's definitely worth [01:01:18] good idea [01:01:19] it's gonna go on forever [01:01:22] it should it should always be touched [01:01:24] so that I would just I would motion to a [01:01:28] point [01:01:30] previous individuals that I've already [01:01:32] mentioned for the remainder of this year [01:01:36] through June 30th 2023 with [01:01:39] reappointments being made annually [01:01:40] thereafter [01:01:46] second [01:01:48] so it's been moved and the motion has [01:01:50] been made and seconded [01:01:52] um any other discussion on the motion [01:01:56] uh hearing none I'll call the roll Kelly [01:02:00] aye Rob [01:02:02] hi and Julie is a yes as well so the [01:02:05] motion carries [01:02:06] thank you Eric [01:02:08] thank you thank you very much and so [01:02:10] we'll look forward to hearing [01:02:12] um uh at some point in the future [01:02:14] additional names for this steering [01:02:16] committee once the planning board has [01:02:18] had a chance to discuss and make the um [01:02:22] the recommendations [01:02:25] thanks thanks thank you thanks to [01:02:28] everyone who expressed interest in being [01:02:30] on the steering committee well um [01:02:33] who should be Eric are you reaching out [01:02:35] to everyone to be sworn in to let them [01:02:38] know they need to be sworn in through [01:02:39] the planet okay yeah [01:02:42] we'll notify him and uh they'll go see [01:02:44] Ryan and yeah okay I'm trying to set up [01:02:48] a meeting for next week with them so [01:02:50] Nicole it was Monday December 5th that [01:02:53] she was appointed okay [01:02:59] thank you [01:03:01] um and now we can move on to the other [01:03:03] appointments we have [01:03:05] um so on the first item we have a [01:03:07] full-time police officer I did see that [01:03:10] um I I knew that the police department [01:03:13] asked to introduce the new officer I [01:03:15] don't know if that's something they want [01:03:17] to do at this meeting before we do the [01:03:18] appointment I see that they're on [01:03:26] awesome [01:03:32] can you hear us we can thank you [01:03:36] um [01:03:42] State Police [01:03:44] for five years he's a good fit for the [01:03:47] team [01:03:48] um so we would like to move him from the [01:03:50] part-time status to full-time [01:03:59] Kelly Rob [01:04:00] um nice to see you Andrew [01:04:03] um [01:04:04] so um I don't think we have [01:04:07] um [01:04:08] you know as as typical I don't think we [01:04:11] have [01:04:12] um [01:04:14] in typical appointments and typical [01:04:16] hires I don't think we at least [01:04:18] historically [01:04:20] um the chief a strong Chief has [01:04:22] appointed his [01:04:24] um or hired his own officers I don't [01:04:26] think we're [01:04:27] need to be involved in doing the higher [01:04:30] but I think we need to do the [01:04:31] appointment [01:04:33] um Kelly and Rob and Nicole are we all [01:04:36] on board with that [01:04:38] yeah that's what we've done in the past [01:04:45] yeah [01:04:47] okay [01:04:49] um and so [01:04:51] um [01:04:53] welcome [01:04:54] um Andrew well you're already here but [01:04:57] um you've already been here but um [01:04:58] congratulations on the um full-time [01:05:01] officer position [01:05:03] um is there a motion to [01:05:05] um while they're on we can do that [01:05:06] motion separately is there a motion to [01:05:09] approve um Andrew as a full-time police [01:05:12] officer [01:05:13] I would make a motion to approve Andrew [01:05:16] is it for now [01:05:19] I don't know if I'm saying that [01:05:20] correctly [01:05:21] oh Renault thank you [01:05:24] um to the position of a full-time [01:05:25] officer [01:05:27] for the town of Harvard okay [01:05:31] I second that so it's been moved and [01:05:33] seconded is there any discussion [01:05:37] hearing none I will call the roll Kelly [01:05:40] hi Rob [01:05:43] hi and Julie's and I [01:05:46] welcome aboard [01:05:47] um welcome from a full-time position [01:05:50] um you've been here but from a full-time [01:05:52] position welcome aboard and uh we're [01:05:55] excited to have you on board Andrew so [01:05:56] thank you and thank you chief [01:05:58] thank you [01:06:01] stay safe [01:06:02] thank you I would say we look forward to [01:06:04] seeing you but if we're seeing you that [01:06:06] might not be a good thing for us driving [01:06:08] so we're looking forward to seeing you [01:06:10] on the screen not in not in the police [01:06:12] car [01:06:15] thank you [01:06:18] um next on the item uh uh this is [01:06:21] another this is the name I'm not going [01:06:23] to get right appointment for the [01:06:24] historical commission John petraglia [01:06:30] yep [01:06:33] okay [01:06:35] so I'll entertain a motion to a point [01:06:38] John [01:06:39] do we know that that [01:06:42] um [01:06:42] that there is a position and that the [01:06:44] historic Commission [01:06:48] there is a position I don't know that [01:06:49] they've they haven't been the ones to [01:06:51] come to us to say that they would like [01:06:54] to have John on the historical [01:06:56] commission there is one vacancy okay I [01:07:00] just I thought that's what we had talked [01:07:02] about doing previously that we would get [01:07:04] the the um kind of okay [01:07:08] from the board or commission that the [01:07:10] person is seeking to sit on I don't have [01:07:12] an issue with it I just want to make [01:07:14] sure that the existing commission is [01:07:16] okay with this [01:07:17] I agree [01:07:19] so can we delay this Nicole until we get [01:07:21] the till we're sure that they're [01:07:24] okay [01:07:28] um and the next two items are actually [01:07:30] accepting resignations [01:07:33] um [01:07:34] the Council on Aging [01:07:36] um Gloria Judd resignation effective [01:07:39] immediately [01:07:43] that makes me a little sad actually I I [01:07:46] feel the same way Julie [01:07:48] um [01:07:49] many meetings yeah and um [01:07:53] do we have I mean you know we can [01:07:56] certainly reach out to her do we have a [01:07:57] sense that [01:07:58] um there's an issue or concern there [01:08:00] that's causing the resignation Nicole [01:08:03] I don't know there's an issue with the [01:08:05] whole entire Senior Center so [01:08:07] I'm going to their next meeting I'm you [01:08:10] know again trying to be there once a [01:08:12] month trying to be involved [01:08:14] um the Barry and Hardwick Counsel on [01:08:17] Aging do not meet together they do not [01:08:19] participate together we really have to [01:08:22] change the culture so I don't know what [01:08:24] happened this resignation was under my [01:08:27] door so [01:08:29] can we um can we just reach out to [01:08:31] Gloria and um [01:08:33] and just get some perspective on this [01:08:36] because she was very much a proponent of [01:08:38] it so if there are issues I'd like to [01:08:40] just understand from her perspective [01:08:41] what those are [01:08:45] um so um motion to regretfully accept [01:08:50] Maria's resignation from the Council on [01:08:52] Aging effective immediately [01:08:55] I would make a motion um and I agree [01:08:58] with much regret to accept the [01:09:01] resignation of Gloria Judd from the [01:09:04] hardwood Council on Adrian [01:09:07] second [01:09:09] any other discussion [01:09:13] okay so I will call the roll Kelly hi [01:09:16] Rob [01:09:19] yes and Julius yes [01:09:23] um second [01:09:24] um is just a housekeeping thing Eric [01:09:26] Fleming had resigned from the master [01:09:28] notified us of his resignation [01:09:31] um from the master plan City Community [01:09:34] Development advisory committee and [01:09:36] effective immediately this is just [01:09:38] accepting that resignation formally [01:09:42] um I would make a motion to accept the [01:09:43] resignation of Eric Fleming from the [01:09:45] master plan Community Development [01:09:47] advisory committee [01:09:51] second [01:09:53] any discussion [01:09:56] hearing none I will call for a vote [01:09:58] Kelly [01:10:00] aye Rob [01:10:02] aye Angeles and I [01:10:08] um [01:10:09] one day license for the Stone Church [01:10:11] Cultural Center I believe that that was [01:10:13] emailed to us separately today [01:10:16] um do we have everything we need [01:10:19] relative to that [01:10:21] um Nicole [01:10:23] yeah I sent you the tip certification [01:10:25] and the liability [01:10:28] insurance [01:10:30] we held that open [01:10:32] um in our last meeting pending those [01:10:33] couple of items right [01:10:37] um [01:10:40] and Cheryl already said that she had [01:10:42] spoken to Lieutenant landing and they [01:10:45] were okay with it right yeah so I don't [01:10:48] have any concerns about this [01:10:54] do you want a motion feeling I do um we [01:10:57] just need to be sure we're correct on [01:10:59] the date [01:11:03] um this the applications was March 11th [01:11:05] okay [01:11:09] which I believe is a Saturday so that [01:11:10] makes sense yep right so um I would make [01:11:14] a motion to approve the application for [01:11:16] a one-day liquor license for the friends [01:11:19] of the Stone Church [01:11:21] to have an Irish luncheon on March 11 [01:11:25] 2023 and [01:11:28] um looks like between two and four is [01:11:30] the function [01:11:39] um any discussion on the motion in a [01:11:40] second [01:11:44] hearing none I will call for a vote [01:11:47] Kelly [01:11:48] aye Rob [01:11:51] hi [01:11:52] and Julie isn't uh yes so the motion [01:11:54] carries thank you [01:11:57] thank you very much thank you Sean thank [01:12:00] you [01:12:03] um anything under other new business [01:12:08] I don't have anything [01:12:10] earlier Rob [01:12:15] not that I can think of Julie [01:12:17] okay [01:12:19] um how about discussion in or vote [01:12:21] relative to arpa funding do we have [01:12:22] anything there [01:12:24] no [01:12:26] okay [01:12:27] um [01:12:28] Marty actually [01:12:30] wanted to discuss if he's on tonight he [01:12:33] wanted to discuss a chipper [01:12:36] because of the the volume of trees that [01:12:39] they've been dealing with he's looking [01:12:40] to get a bigger chipper to kind of speed [01:12:42] up their [01:12:44] work [01:12:46] maybe have a little less labor involved [01:12:49] with the certain trip where you want it [01:12:53] Nicole have anything on about that [01:12:55] no um he told me that he talked about it [01:12:59] with the finance committee and that's [01:13:00] where it sits [01:13:03] you never brought anything to me I did [01:13:05] tell him to you know bring me the quotes [01:13:09] Etc [01:13:12] um did I think it was something like [01:13:13] fifty thousand dollars around that [01:13:15] number [01:13:16] did he get multiple votes do you know [01:13:19] Rob [01:13:21] uh [01:13:22] can't remember what he said [01:13:25] but it sounded like the the 50 000 was [01:13:28] the best number he's gotten [01:13:31] so knowing him he probably told me the [01:13:33] lowest number he got is he got multiple [01:13:36] quotes if it's something that we're [01:13:39] going to consider with Opera I don't [01:13:40] know why he would have gone to finance [01:13:44] foreign [01:13:52] when he had his meeting with Finance [01:13:55] they asked him you know is there any [01:13:56] Capital that yeah yeah [01:13:59] maybe we can reach out to him and get I [01:14:02] did and when he told me that I said well [01:14:04] why don't you bring it in front of the [01:14:06] board from arpa because I don't know [01:14:08] that we're gonna be able to fund it in [01:14:09] the budget so well we're not going to be [01:14:11] able to fund it in the budget so he [01:14:13] needs yeah yeah [01:14:15] I'll maybe reach back out to him [01:14:19] yeah [01:14:21] our next meeting we'll have to hopefully [01:14:23] get some more information [01:14:27] but [01:14:28] my Flags [01:14:32] oh the flags yep [01:14:35] I didn't put it in there but because I [01:14:37] don't I only heard back from Kelly [01:14:41] I apologize Nicole for not responding [01:14:45] um [01:14:48] I'm looking for your email I apologize [01:14:53] that's okay I didn't put it in there I [01:14:55] could put it in next if if you would be [01:14:57] willing if you thought you might be [01:14:58] willing to entertain it [01:15:00] then that would come from arpa [01:15:03] yeah it's it's twenty six hundred [01:15:05] dollars so it's not very much but since [01:15:08] it's a one-time purchase I don't see us [01:15:10] buying these for ever again maybe 20 [01:15:12] years from now and [01:15:14] right so [01:15:16] I thought a one-time purchase [01:15:26] but I could put it on the next [01:15:28] agenda and next meeting and your packet [01:15:31] whatever do we I mean we currently have [01:15:34] that flag that's behind you but did we [01:15:36] have [01:15:38] could we have we just have one flag in [01:15:40] there right yeah yeah [01:15:44] just the American flag and it's like the [01:15:47] eagles half broken [01:15:50] my thought is to have all of the [01:15:53] national flags uh the the [01:15:56] American flag the the Massachusetts flag [01:16:00] and all branches of the service behind [01:16:02] the um [01:16:04] behind the slackmans chick tables in the [01:16:07] selectment's office [01:16:11] I don't have an issue with it but we can [01:16:13] certainly talk about it in another [01:16:15] meeting [01:16:17] yeah is there enough is there enough in [01:16:19] the selectman's budget just to pull it [01:16:21] out of the selectman's budget I think we [01:16:23] could absorb it yes [01:16:25] um [01:16:27] but [01:16:30] I'm I don't you know if we have the arpa [01:16:33] I I haven't looked in the Selections in [01:16:36] the um [01:16:37] expense for the Selectmen [01:16:39] well I have I mean I have the reports [01:16:41] but I didn't look specifically I did say [01:16:44] that I think we could absorb it um [01:16:46] it's not even really a purchase that I [01:16:48] would [01:16:49] really need to come to you for but I [01:16:52] wouldn't buy twenty six hundred dollars [01:16:54] worth of Flags without asking first [01:17:00] earlier Rob do you have any thoughts or [01:17:01] do you want to just delay this to our [01:17:03] next meeting [01:17:05] um I I'm fine doing it either way I [01:17:07] don't have any issues with this I'm not [01:17:09] sure that that [01:17:10] um the line item can absorb that at the [01:17:13] end of the [01:17:14] um at the end of the year and I'd hate [01:17:16] to fall short and have to try to [01:17:18] you know finagle funds at the end of the [01:17:22] um budget year so [01:17:26] if you guys want to think about it [01:17:28] somewhere I'm fine with that [01:17:32] are we going to have enough physical [01:17:33] room to put that many flags behind us [01:17:37] they're not going to be right behind you [01:17:39] they're going to be along the side too [01:17:41] because we're not going to block the [01:17:42] window but a lot of that stuff that was [01:17:45] in there is not going back in there so [01:17:48] it's gonna look like a much bigger room [01:18:00] let's take it under advisement and deal [01:18:02] with the next meeting [01:18:03] everybody's okay with that [01:18:05] that's fine fine with me [01:18:11] um [01:18:13] committee reports do we have any that we [01:18:16] need to review [01:18:18] no not this meeting I give them the mall [01:18:21] to you at the first meeting [01:18:22] which will happen again at the next [01:18:24] meeting [01:18:26] um miscellaneous correspondence [01:18:31] I don't think I'd put anything in your [01:18:33] pocket [01:18:35] do we need to [01:18:37] um you would send us relative to I don't [01:18:39] know if you want to talk about this in [01:18:40] your [01:18:43] um you had sent us an agreement relative [01:18:44] to [01:18:47] our agreement with KP law is that [01:18:49] something we need to discuss [01:18:54] um [01:18:55] uh that's going to be that is in my [01:18:57] report yeah or we can talk about it [01:18:59] right now whatever you think I did put [01:19:00] it in my report under the USDA okay so I [01:19:03] mean it's not in there because I got it [01:19:04] late but I was going to discuss it under [01:19:06] the USD that's fine so nothing is there [01:19:09] anything else under miscellaneous [01:19:11] correspondence we need to talk about [01:19:13] no Julie yes [01:19:17] Marty so I'm here when you get a minute [01:19:21] okay why don't we why don't we take it [01:19:25] now before we get to Nicole's report [01:19:28] so yes the chipper we got is [01:19:32] you know it's it's older uh it's very [01:19:35] small we've used it we pretty much used [01:19:38] it up for what it is [01:19:40] um I like to buy something a lot bigger [01:19:43] so we can actually move on [01:19:46] um they're gonna actually give us 13 5 [01:19:48] for that the original 12 was 16-3 [01:19:52] five for the new one 63.5 for the new [01:19:56] one [01:19:57] um so yes I need 50 000 to buy it [01:20:01] um I don't need to reach out for more [01:20:03] quotes but a bandit was a lot more money [01:20:06] uh so I did I did price two uh because I [01:20:09] buy it on the source well [01:20:12] which is State bid [01:20:14] so uh it keeps me [01:20:17] um legal [01:20:20] that's through Smith [01:20:22] um [01:20:24] yeah and as far as [01:20:28] moving on to snow and ice for about [01:20:32] we'll probably be over a hundred [01:20:33] thousand in the red by the end of this [01:20:36] week [01:20:37] will be storms that are coming [01:20:43] nope [01:20:45] thanks man thanks for the good news [01:20:47] Marty Easy Come Easy Go free cash [01:20:54] this winter has been a piss-up for you [01:20:57] uh it's material material yeah I've got [01:21:01] about I've got about 60 ton of shed they [01:21:03] brought me one load out of seven today [01:21:05] and they're saying uh hopefully I'll see [01:21:08] two tomorrow so I don't know uh we've [01:21:12] been putting a lot more sand down which [01:21:13] we make our own [01:21:15] I I don't know what to tell you [01:21:18] um you know they already got 26 hours in [01:21:20] all the time this week I I you know it's [01:21:25] it is what it is yeah [01:21:28] well it's a little snow squall Sunday [01:21:31] was 10 hours [01:21:33] yeah it was well [01:21:37] any ton of material probably [01:21:40] no [01:21:41] yeah it's brutal [01:21:44] and we scraped it I don't I don't you [01:21:47] know so it wasn't like we're just trying [01:21:49] to burn it off and get out of yeah [01:21:56] thank you Marty we know it's a tough [01:21:58] week so thank you [01:22:00] no problem [01:22:02] so um [01:22:04] so should we get like the the quotes for [01:22:07] our next meeting so that we have that in [01:22:09] front of us to to [01:22:11] to vote on that yes [01:22:14] not a problem [01:22:16] um yeah [01:22:18] would that work Julie thank you Marty [01:22:21] yeah absolutely [01:22:24] thank you thank you thank you Marty good [01:22:27] luck this week [01:22:29] thanks bye [01:22:37] um [01:22:42] sorry I'm flipping through several [01:22:43] emails here to try to try to find [01:22:46] because things came in different emails [01:22:49] um Nicole your administrator report [01:22:51] okay [01:22:52] uh so at the top of the report is always [01:22:55] USDA and we're working [01:23:00] sorry I thought I heard somebody and I'm [01:23:02] here alone [01:23:03] um [01:23:04] on the rates and betterments with our [01:23:06] cap I met with her again on Friday with [01:23:07] Scott we went over [01:23:09] um Parcels we went over hookups we went [01:23:11] over all kinds of things we don't have [01:23:13] the betterments yet she did not do that [01:23:15] um but we're still looking at rates so [01:23:17] we're actively looking at that the [01:23:20] pre-construction meeting for the pump [01:23:21] station is March 15th at 8 30 here at [01:23:24] Town Hall [01:23:25] the second project is just about ready [01:23:27] to go to bid [01:23:29] next week or the week after [01:23:31] and we've been working on the RFP for [01:23:34] oversight and we talked about that at [01:23:36] length [01:23:37] um and then there's just one other thing [01:23:39] that came to me [01:23:42] uh late on Thursday night and um we've [01:23:46] gone over our legal budget by 10 689.51 [01:23:52] um the contract that we have says 62 [01:23:54] well not to see not to exceed 62 000. I [01:23:58] think [01:24:00] we spent just in this change order that [01:24:03] the overage I believe we were okay until [01:24:05] then but I reached out to KP law to see [01:24:08] how much they I was gonna ask them to [01:24:11] read to just put not to exceed 100 [01:24:14] 000 [01:24:15] and [01:24:16] Greg said he'll reach you know he was [01:24:18] going to discuss it with his colleagues [01:24:20] to see if that's going to be enough for [01:24:22] the second and third project [01:24:24] uh and USDA is also requesting that this [01:24:27] come out of town funds [01:24:30] the overage yeah [01:24:36] I I can't say that we didn't see that [01:24:38] coming [01:24:39] yeah like I said just the change just [01:24:42] changing the location of the pump [01:24:43] station was about between ten and twelve [01:24:47] thousand dollars in legal fees so when [01:24:49] we saved money on that so there isn't [01:24:52] any way to go back to USDA and question [01:24:55] you know contingency or well I think I [01:24:59] forwarded you the email and I think that [01:25:01] he's he knows that we saved on the [01:25:03] change order right but still is thinking [01:25:06] that that the projects two and three [01:25:08] haven't been bid yet and knowing you [01:25:10] know what the construction charges are [01:25:13] um they think that the town should [01:25:14] absorb it [01:25:19] we could take it out of the sewer [01:25:21] Enterprise fund [01:25:25] well I think he says in his email Nicole [01:25:27] that it needs to be funded through a [01:25:28] contribution or through contingency [01:25:30] right [01:25:32] yes [01:25:34] so he didn't want to use the key didn't [01:25:35] want to ask to um [01:25:38] he wants to save contingency per [01:25:40] contract award and future construction [01:25:41] change orders [01:25:46] so um I guess I'd ask the question if we [01:25:50] take it out of town funds now [01:25:52] and there is extra in the [01:25:56] nice if there were extra in the [01:25:58] contingency come to town recoup that [01:26:04] I don't know it's a good question [01:26:07] I don't see it I do not see any money [01:26:09] being left over I do feel like it's [01:26:11] gonna cost more [01:26:12] than just working with projects I just I [01:26:15] don't foresee that being [01:26:17] that it wouldn't happen [01:26:21] so so if we do go back to KP law and [01:26:24] have them rewrite the contract can we [01:26:27] um I think we want to be at a not to [01:26:29] exceed and as we're approaching it's [01:26:32] customary when you're working on a [01:26:34] contract like that if you're approaching [01:26:35] the agreed-upon fee that there should be [01:26:37] some notification to us [01:26:39] because we don't always I mean [01:26:42] I I think they bill frequently but we [01:26:45] could be over before they even bill [01:26:48] yeah maybe more communication with us [01:26:50] when we're approaching that and again we [01:26:53] we knew that the change in the location [01:26:56] was going to be expensive from a legal [01:26:59] perspective because of the diligence [01:27:01] that had to happen [01:27:03] um but in the future if we can get them [01:27:05] to agree to and not to exceed that [01:27:07] there's some mechanism for them to let [01:27:09] us know when we're approaching that [01:27:15] I don't know if that's possible I guess [01:27:16] that's just a request I could certainly [01:27:19] ask our accountant who I think would be [01:27:21] doing that already but I couldn't [01:27:23] ask her [01:27:24] to also you know keep an eye on it [01:27:32] okay [01:27:34] I hate to bring this back up again but [01:27:37] this is also another part of oversight [01:27:39] that [01:27:41] might be helpful [01:27:43] well I don't are you expecting this [01:27:45] person to also look at the funds [01:27:49] um that was anyone that was looking at a [01:27:52] project and running a project should [01:27:53] know where the costs are at any given [01:27:55] point yeah I do [01:27:57] it's it's what we do it's what project [01:28:00] managers do [01:28:05] I mean they have a budget in front of [01:28:07] them and they know when it's coming it's [01:28:09] just a thought [01:28:14] that's not uh contract management is not [01:28:17] in my wheelhouse so I would defer to [01:28:19] to you Kelly and Rob on this [01:28:22] we give monthly reports to them so [01:28:25] monthly budget reports that come from [01:28:27] Laurie delolio [01:28:30] so that should be keeping tabs that's [01:28:32] where he that's where Joe found it [01:28:38] okay [01:28:43] so um you'll you'll get back to us on [01:28:46] kPa law and we'll have to [01:28:48] um [01:28:50] we'll have to figure out where that [01:28:52] additional overage is going to come from [01:28:57] whether it be super Enterprise or [01:28:58] whether it be something else [01:29:01] yeah [01:29:02] um [01:29:03] in Maya it will be coming out in the [01:29:05] next couple of weeks to inspect [01:29:06] buildings worth over five hundred [01:29:08] thousand dollars [01:29:09] um I am hoping that Marty and Scott will [01:29:11] uh join them because they it's their [01:29:13] buildings really their facilities [01:29:16] um the four boilers that failed [01:29:18] um state inspection that I had brought [01:29:20] to you guys before we will be [01:29:23] re-inspected in March everything will be [01:29:24] back fixed and back to where it should [01:29:27] be [01:29:29] um let's see the town election is April [01:29:31] 10th three contested races Board of [01:29:34] selectman Border health and school [01:29:35] committee I will be at a conference on [01:29:37] Thursday so I won't be in the office [01:29:41] um and then I still have this it [01:29:44] shouldn't be on here the vacant Parcels [01:29:45] the white building page building in [01:29:47] rogos Hill School uh we were gonna I'm [01:29:50] trying to get up Capital planning [01:29:52] meeting together because that was your [01:29:54] suggestion so that should be an ongoing [01:29:56] and like Julie said we did go live today [01:30:00] with the.gov website and [01:30:04] so the hardwork.com will redirect you to [01:30:07] the to the website there are a few [01:30:09] glitches but overall I think I think it [01:30:12] looks great I think you guys will like [01:30:13] it I have gotten a lot of positive [01:30:15] feedback as well [01:30:17] um we're we're really coming along with [01:30:19] this town hall [01:30:21] um [01:30:22] flood project it should be I'm hoping [01:30:25] it's I'm really hoping it's going to be [01:30:27] completely finished by the end of next [01:30:28] week it's been a long time coming but [01:30:32] um we've been dealing with it [01:30:33] everybody's been really good about it so [01:30:36] um [01:30:36] so yeah I guess the rest of things are [01:30:39] ongoing so [01:30:42] um I don't think I have anything else [01:30:49] any questions for Nicole [01:30:54] I don't have anything [01:30:58] um signatures and approval [01:31:00] um [01:31:02] I know we were forwarded um Nicole we [01:31:05] were forwarded something today relative [01:31:07] to [01:31:09] um highway is that something we need to [01:31:11] address at the meeting tonight I'm not [01:31:12] sure if we got [01:31:14] um [01:31:15] uh [01:31:17] we got a resolution on that is Marty [01:31:20] still on [01:31:25] it is yeah I think she is yeah [01:31:29] the um dangerous road smarty [01:31:32] yep [01:31:35] yes [01:31:37] is that something that you need us so I [01:31:39] think the it hasn't come to the board [01:31:40] officially I think it's a grant [01:31:43] um [01:31:44] all you need to really do is sign off [01:31:47] they they agreed to what they're going [01:31:49] to give us for signs and everything else [01:31:50] we received everything else on it [01:31:55] um [01:31:56] basically [01:31:57] once that signed they're going to [01:31:59] deliver us the signs and we have to put [01:32:01] them up they tell us where we got to put [01:32:03] them and all that but [01:32:05] um [01:32:06] it's it's not [01:32:08] something that's going to be really [01:32:10] voted on yeah I mean we received it [01:32:12] they're just waiting to deliver the [01:32:14] signs once that signed [01:32:17] yeah it wasn't a grant right Marty it [01:32:18] was just part of this New England region [01:32:20] where [01:32:22] dot or something is recognizing [01:32:25] dangerous sections of Road and want you [01:32:27] to put the signs up right right right [01:32:31] it's that's how it was done but it they [01:32:35] wrote it as some kind of a grant [01:32:37] um because there was money left from the [01:32:41] chapter 90. from [01:32:44] I don't know [01:32:46] um so they they they they reached out [01:32:48] and recognized the roads on their own [01:32:50] they told us what they give we met with [01:32:52] them they came out I showed them [01:32:54] dangerous spots they chose the roads and [01:32:58] now they're going to give us the signs [01:33:00] to put up [01:33:03] um but we're gonna sign that agreement [01:33:05] that's all [01:33:12] hello [01:33:14] um thank you [01:33:16] um so the three roads were Barry Road [01:33:19] Greenwich Road [01:33:22] and red Red Bridge [01:33:25] yeah [01:33:28] um [01:33:28] Kelly or Rob is there an issue it [01:33:30] doesn't sound like there's any you know [01:33:32] Financial commitment from the town that [01:33:34] has to go for this grant it's just um [01:33:37] Marty putting up the signs are you okay [01:33:40] with me signing this [01:33:42] yeah I don't did we get an email on this [01:33:44] because [01:33:45] um it only it it came today to Nicole [01:33:48] and myself [01:33:53] I mean uh Friday and Lori forwarded to [01:33:57] you guys today [01:33:59] so [01:34:05] I don't have an issue [01:34:10] I don't have an issue silence [01:34:13] okay [01:34:15] cool I'll get this [01:34:17] um I'll get this signed and um over to [01:34:19] you [01:34:23] so that we can follow up on this [01:34:28] um they actually it actually gave us [01:34:30] digital speed limit signs too and they [01:34:33] already delivered them to us without any [01:34:35] of this so there'll be one going up on [01:34:38] Greenwoods Road down by the winery [01:34:41] um [01:34:42] actually they gave us one they gave new [01:34:44] Braintree a trailer [01:34:46] so [01:34:48] yeah that was something else in the in [01:34:51] through the whole thing too [01:34:54] thank you Marty [01:34:56] no problem [01:35:00] um next under signatures and approval [01:35:01] Park and Nicole did you want to talk [01:35:03] about the park and rec Easter egg hunt [01:35:06] uh they just want to have their second [01:35:07] annual Easter egg on April 1st from 11 [01:35:10] to 1 with the rain date of April 2nd at [01:35:12] Gilbertville Memorial Park [01:35:16] and we need to [01:35:18] um so I believe we need to give them [01:35:20] approval to hold it on that date is [01:35:22] there a motion [01:35:23] good make a motion to Grant approval for [01:35:26] the second annual Easter egg hunt [01:35:28] with the date of April 1st from 11 to 1 [01:35:31] and a rain date of April 2nd from 11 to [01:35:34] 1 at the Gilbertville Gilbertville [01:35:36] Memorial Park [01:35:39] expected that [01:35:41] uh any other discussion [01:35:44] hearing none all in favor [01:35:46] oh actually I have to call the roll you [01:35:49] can tell I'm getting tired I apologize [01:35:50] Kelly bye [01:35:52] rug [01:35:54] hi and Julie is an eye [01:36:00] um where cdbg Grant Nicole did you want [01:36:03] to talk about that [01:36:04] yeah I sent it to you and you had some [01:36:06] questions at the last meeting whether or [01:36:09] not we had any obligations so I reached [01:36:11] out to them and it's just like the [01:36:14] previous where the town is under no [01:36:16] obligation uh this is this is [01:36:19] spearheaded by where but Hardwick [01:36:21] gets to be part of it they will be doing [01:36:25] Summit Road [01:36:27] and there's a lot of public social [01:36:29] services that they'll be doing and some [01:36:31] house rehabs [01:36:32] and then the rest of the money is for [01:36:34] the grant Administration so for the [01:36:37] salaries Etc [01:36:38] but what happened was we need this [01:36:40] signature [01:36:42] um [01:36:44] for the cdb grant that [01:36:46] you wanted more information on first so [01:36:48] there's no obligation to the town of [01:36:50] Hardwick or any monetary contributions [01:36:55] okay where is the lead on this so so how [01:36:59] this all oh I'm sorry go ahead no no [01:37:04] so um how this all came up is they're [01:37:06] working on [01:37:07] putting together the [01:37:09] um joint application and I was presented [01:37:13] with a signature page but nothing else [01:37:15] so [01:37:17] um I asked um I asked for um Nicole to [01:37:21] put together [01:37:22] um or to ask them for information [01:37:24] relative to this if you look at the [01:37:26] design in engineering infrastructure it [01:37:29] doesn't look like Hardwick is slated to [01:37:30] because where is the lead Community [01:37:33] um [01:37:35] that Hardwick is going to benefit from [01:37:37] any of this but we are a party to [01:37:41] um [01:37:41] the grant so [01:37:44] so Julie just I I'm not sure if I [01:37:46] understood you correctly because I [01:37:48] dropped something but [01:37:49] um we definitely are going to be [01:37:53] um [01:37:54] getting these Services we are getting a [01:37:57] road done and we will I asked you know [01:37:59] how are we going to benefit from these [01:38:01] social services and who's going to reach [01:38:03] out and when are you going to reach out [01:38:04] and to whom so they did say that they [01:38:06] will reach out to our Council on Aging [01:38:09] and our Board of Health and whoever they [01:38:11] need to reach out to for the specific [01:38:13] projects to get to our residents so we [01:38:15] will be absolutely benefiting from all [01:38:19] of these Services okay it's just when [01:38:21] you're looking at I guess I was [01:38:22] referring to the designing engineering [01:38:24] and infrastructure improvements is [01:38:26] Summit Road our Summit Road [01:38:29] yes oh okay I misunderstood yes so [01:38:33] Pleasant Street is in where there were [01:38:35] four potential projects two and wear and [01:38:37] two in Hardwick and they chose one for [01:38:39] each [01:38:42] gotcha okay all right thank you for the [01:38:43] clarification I just I guess I wasn't [01:38:45] following when I was looking at this and [01:38:47] I said [01:38:48] a lot of the where project I just wasn't [01:38:51] sure where hardwood fit in thanks for [01:38:53] clarity right I thought so too so I was [01:38:55] like well why would we partner with you [01:38:57] if we're not even going to get any [01:38:58] services so great so sorry Marty did you [01:39:02] want to say something [01:39:03] yeah so actually I reached out because [01:39:06] we're trying to do a Highland Terrace [01:39:07] remember the story issues and everything [01:39:09] we got going on there [01:39:11] um in Mechanic Street in Summit they did [01:39:14] new Braintree Road last year uh we took [01:39:17] the elevator money and we did uh the [01:39:18] Braintree Road [01:39:20] and um so I reached out to M trying to [01:39:24] get high on terrorists done so we [01:39:28] so basically if I do chapter 90 I can do [01:39:32] drainage I can do roads up I can't do [01:39:34] sword and I can't do water [01:39:38] um because they're private entities so [01:39:41] at least with them we can do sewer water [01:39:44] everything like we did on new Braintree [01:39:47] road so that's what I was trying to do [01:39:49] on Highland Terrace but I didn't get [01:39:51] these signatures back in time the only [01:39:53] road we got the signatures back in time [01:39:55] the financial statements would summoned [01:39:58] so they are going to do Summit [01:40:01] um you know [01:40:03] um and then a bunch of other stuff but [01:40:05] uh they're good for three years so the [01:40:08] next phase of the grant they're going to [01:40:09] try and split up so we get the 1.3 [01:40:11] million next year once this is done but [01:40:15] I don't know how it's gonna work [01:40:23] thank you that's terrifying Nicole I was [01:40:25] I was missing the Hardwick's P you know [01:40:29] um Kelly and Rob I so I I think we [01:40:32] probably need to [01:40:35] make a motion to allow me to sign the [01:40:37] where cdbg Grant [01:40:40] um I would make a motion for Julie to [01:40:43] sign the town aware community [01:40:45] development program [01:40:48] um [01:40:49] the block Grant application [01:40:57] any discussion [01:40:59] uh hearing none I will call for a vote [01:41:01] Kelly bye [01:41:03] Rob hi [01:41:08] and I am uh yes so promotion carries [01:41:13] uh slackman Roundtable [01:41:15] um I quickly [01:41:16] um we're hoping this was going to be a [01:41:18] short meeting and as usual it is not a [01:41:21] short meeting so I apologize [01:41:23] um just an update [01:41:25] um so I met with the department heads um [01:41:29] uh this month [01:41:31] um for a brief meeting and one of the [01:41:34] things we talked about I believe at the [01:41:36] board level is uh asking [01:41:39] um the department heads whether it's [01:41:42] um you know too much to have you know a [01:41:46] department heading up meeting with [01:41:47] Nicole and then a department head [01:41:49] meeting with the board slackman and what [01:41:51] I heard is that they would prefer [01:41:52] quarterly [01:41:53] so I think Kelly you are next in the [01:41:56] rotation so [01:41:59] um I I it seemed like that seemed like a [01:42:02] reasonable request because again you [01:42:05] know they're attending a lot of meetings [01:42:08] um and again I I sort of just feedback [01:42:10] from me I found it useful to be you know [01:42:12] when we hear you know Nicole Keeps Us in [01:42:15] uh apprised of everything happening with [01:42:17] the Departments and the department had [01:42:19] reported that she presented to us last [01:42:22] time was really informative and [01:42:24] encompassing [01:42:26] um you know I think sort of to be in in [01:42:29] um in front of the slackman you know [01:42:31] just I used it in perhaps Kelly and Rob [01:42:35] you used it as well with just like [01:42:37] forming them a communication backwards [01:42:39] like what's going on what we're working [01:42:41] on just so that they sort of knew [01:42:44] um you know and and certainly there was [01:42:46] some dialogue back and forth on certain [01:42:48] issues and things but I thought it was [01:42:50] meaningful [01:42:52] um [01:42:52] but quarterly is definitely what they're [01:42:55] looking looking for [01:42:57] yeah I think that's a fair request [01:43:00] considering you know [01:43:02] it's not the only meeting that they have [01:43:04] so I'm happy to hold off until so you [01:43:07] just had yours in February [01:43:09] like May well I'll plan for May [01:43:15] sounds good [01:43:17] that was all I had under selectman [01:43:18] Roundtable Kelly Rob anything else [01:43:22] because I was going to ask the question [01:43:23] same question so that answers my [01:43:25] question [01:43:28] okay if there is nothing [01:43:32] um I will and there's nothing else we [01:43:34] need to discuss Nicole I will entertain [01:43:35] a motion to adjourn [01:43:37] motion to adjourn [01:43:40] second [01:43:41] moved and seconded I will call the roll [01:43:44] Kelly I Rob [01:43:48] hi and Julie is I guess so we are [01:43:51] adjourned at 8 14. [01:43:54] um you will notice that Harvard TV was [01:43:56] not um on [01:43:58] on tonight I apologize I should have [01:44:00] mentioned that earlier the meeting was [01:44:01] recorded Nicole will forward the meeting [01:44:03] to Hardwick TV so that it can be [01:44:05] um put out he did up a family emergency [01:44:07] so [01:44:08] thank you everybody [01:44:10] um and [01:44:12] um stay safe in the snow and uh be kind [01:44:15] to your Highway Department because [01:44:16] they're going to be working very very [01:44:18] hard so [01:44:19] um thank you everybody and thanks Nicole [01:44:21] thank you [01:44:22] good night good night