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Hardwick Select Board Review of Non-Profit PILOT Policy

Original title: 1/21/25 - Hardwick, MA Select Board Meeting

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Meeting details

Date

January 21, 2025

Duration

59m

Decisions

1 recorded

Action Items

11 assigned

Summary

The Hardwick Select Board continued its discussion on the Payment in Lieu of Taxes (PILOT) policy for non-profit organizations. Initial discussions revealed significant disagreement regarding the policy's fairness, enforceability, and rigidity, with some members opposing its current form due to concerns about voluntary contributions and potential exemptions. While there was general agreement on the need for non-profits to contribute to town services, the board debated whether to adopt a rigid, formula-based approach or a more flexible, relationship-based negotiation model focusing on both financial and in-kind contributions. Key points of contention included the "based on revenue" clause, the scope of small non-profit exemptions, and the method for quantifying non-monetary benefits. The board ultimately moved towards a policy emphasizing open negotiation, documented in-kind contributions, and the allocation of PILOT funds exclusively to a capital stabilization account for long-term infrastructure and equipment needs, with a commitment to public transparency regarding negotiation outcomes.

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Discussion Highlights

Continued discussion on the Payment in Lieu of Taxes (PILOT) policy for non-profit organizations.
Initial opposition to the current PILOT policy was voiced due to concerns about fairness, equality, and enforceability, given its voluntary nature and potential exemptions.
Support for the PILOT concept was expressed by some members, emphasizing the need for non-profits to contribute to town costs and prevent the full burden from falling on taxpayers.
Debate occurred regarding the policy's rigidity, with some advocating for a "softer stance" and a relationship-based approach focused on negotiation rather than a fixed percentage of revenue.
Historical context of previous agreements (2005, 2014) with entities like Eagle Hill was reviewed, noting a shift from informal "handshake" deals to a need for transparent, public negotiations.
Consensus emerged that the policy document requires significant revision, particularly regarding the "based on revenue" clause, and should allow for individual negotiation.
The challenge of quantifying non-monetary contributions (e.g., peace of mind, historical preservation, volunteer hours) was discussed, with a suggestion to document and track in-kind contributions formally.
The board discussed striking specific items from the proposed policy, including a general "contribution structure" (Items 3 and 4) and the "rate of contribution" (Item 5).
A significant point of discussion was the small non-profit exemption (Section 7), with concerns raised about small entities potentially having significant impacts on town services.
The importance of clear guidelines for future board members and proactive communication from non-profits regarding expansions or significant changes was stressed.
Strong consensus was reached that PILOT funds should be exclusively allocated to a capital stabilization account for long-term capital expenditures (e.g., public safety, infrastructure, equipment), not for operational budgets.
The need for a comprehensive, regular maintenance and replacement schedule for all town departmental equipment was emphasized.
Agreement was reached that the outcome of negotiations with non-profits should be public, while the negotiation process itself should occur privately between town representatives and the entity.

Transcript (9,261 words)

Lightly cleaned for readability. Each timestamp opens the video at that point.

00:00:00
The purpose of this um work oh do you want to open your meeting yes uh open meeting at 5 okay so the purpose of this meeting is to um continue discussion on the payment
00:00:21
And L taxes policy um I would just like to I guess I'm going to start sry when this was first presented it sounded like yeah sounds like a a a good idea um I got to tell you after doing my
00:00:42
Own research after reading and rereading and rereading the policy um a lot of the recent banter has brought me to a different conclusion uh don't necessarily think that this is the route that we want to
00:01:00
Go down I I'm actually not in favor of pursuing this anymore that's my two cents anyone
00:01:18
Else I'm not going to take a ton of comments from from the audience at least not right now this is a workshop with the two committees it's not our normal meeting I think it's an inter interesting idea I think it's it could work I think it's only going to be one at a
00:01:36
Time everything is going to be different everyone is going to be different and it's something we could look at certainly going after this state would be wonderful and getting some money from the quav area but uh there's a lot
00:01:54
Of argument about it I don't think it's the way to go we have to figure out a gentler way I have everything that do you want me to hand out everything yeah please sure if there's updated information here's the Stu
00:02:25
You well I am in for I I am in favor of it done a lot of work um trying to get input done a lot of research on it and there are thank you there are costs that are involved with this and it's supposed to be fair and equal you know

[00:00:00] the purpose of this um work oh do you [00:00:02] want to open your meeting yes uh open [00:00:05] meeting at [00:00:13] 5 okay so the purpose of this meeting is [00:00:16] to um continue discussion on the payment [00:00:21] and L taxes [00:00:24] policy um I would just like to I guess [00:00:28] I'm going to start sry [00:00:30] um when this was first presented it [00:00:33] sounded like yeah sounds like a a a good [00:00:37] idea um I got to tell you after doing my [00:00:42] own research after reading and rereading [00:00:44] and rereading the policy um a lot of the [00:00:49] recent [00:00:51] banter has brought me to a different [00:00:54] conclusion uh don't necessarily think [00:00:57] that this is the route that we want to [00:01:00] go [00:01:02] down I I'm actually not in favor of [00:01:05] pursuing this [00:01:07] anymore that's my two [00:01:13] cents anyone [00:01:18] else I'm not going to take a ton of [00:01:20] comments from from the audience at least [00:01:22] not right now this is a workshop with [00:01:25] the two committees it's not our normal [00:01:28] meeting I think it's an inter [00:01:29] interesting idea I think it's it could [00:01:32] work I think it's only going to be one [00:01:35] at a [00:01:36] time everything is going to be different [00:01:38] everyone is going to be different and uh [00:01:41] it's something we could look at [00:01:42] certainly going after this state would [00:01:45] be wonderful and getting some money from [00:01:48] the quav area but uh there's a lot [00:01:54] of argument about it I don't think it's [00:01:56] the way to go we have to figure out a [00:01:59] gentler way [00:02:01] I have everything [00:02:03] that do you want me to hand out [00:02:05] everything yeah please sure if there's [00:02:07] updated information here's the Stu [00:02:25] you well I am in for I I am in favor of [00:02:28] it done a lot of work um trying to get [00:02:33] input done a lot of research on it [00:02:37] and there are thank you there are costs [00:02:40] that are involved with this and it's [00:02:41] supposed to be fair and equal you know [00:02:43] the taxpayers shouldn't be paying you [00:02:45] know covering the cost for everything in [00:02:47] this [00:02:48] town I I don't disagree with that okay [00:02:51] and um I you say it should be fair and [00:02:55] equal but you've made comments recently [00:02:59] that we churches would be exempt and I [00:03:01] don't how in the [00:03:03] policy did you read it I I did Bill [00:03:06] several times and um I don't know how [00:03:10] you can say one thing's exempt and and [00:03:12] not anyone [00:03:14] else that's not to me that's not equal [00:03:16] and fair well also equal and excuse me [00:03:20] thank you yep so I just feel [00:03:23] like we're either like singling out [00:03:25] certain ones or and that's not right the [00:03:30] bottom line is the just not right so if [00:03:33] we think that there are entities that [00:03:35] should be considering more uh then let's [00:03:38] have conversations with them and and see [00:03:42] where we can get with them this is not [00:03:45] enforcible we have there's no way to [00:03:47] enforce this so we said it we're saying [00:03:50] it's [00:03:52] voluntary Nobody Does it there's there's [00:03:54] no means of if nobody wants to do it [00:03:57] because it's voluntary right the state [00:03:59] does it [00:04:00] there's over a hundred of these in the [00:04:01] state massach that cover impact that [00:04:05] cover impact fees K you know what those [00:04:07] are right yes and I'm not all right I do [00:04:10] thank you good it's fire it's police [00:04:13] it's infrastructure It's s absolutely [00:04:17] right we can't even get that out of a [00:04:19] cannabis facility now because the state [00:04:21] stepped in and said we can't put things [00:04:24] on them that we're not putting on [00:04:25] everybody else additional impact he [00:04:28] above and beyond you can't make them buy [00:04:30] you a fire truck to operate marijuana [00:04:33] other towns have been doing this okay so [00:04:37] again so when you say my opinion the [00:04:39] state says with cannabis a 3% fee is [00:04:43] allowed for impact fees not anymore not [00:04:45] anymore on retail on on certain things [00:04:48] yes not just having one in our town not [00:04:51] anymore right oh I understand that [00:04:52] because that's not a resale so a retail [00:04:55] facility that's a like a whole F you [00:04:57] know a farm basically that's going to Ro [00:05:02] marijuana so I I'm just my op do what [00:05:07] you two you know want to [00:05:10] do I guess this is what you're [00:05:15] proposing um we proposing this I didn't [00:05:18] see that till 4:30 this afternoon same [00:05:22] that's why I'm questioning [00:05:25] it you have the floor yes please so [00:05:30] um we don't disagree that this town [00:05:33] should have basic policies that we that [00:05:37] are guidelines guard rails that we [00:05:39] should be able to follow okay um a pilot [00:05:43] policy is not a bad idea to have as a [00:05:46] guideline to [00:05:47] follow we as a board are advising the [00:05:51] selectman to take a much softer stance [00:05:54] on a policy that's negotiated by each [00:05:58] each nonprofit based on the on the [00:06:01] services they provide and the services [00:06:02] we [00:06:03] provide um and it's more of a [00:06:06] negotiation um that should that should [00:06:08] take place these are these are voluntary [00:06:13] contributions they're un [00:06:15] unenforceable so to come up with a [00:06:17] policy as hard as that the one that you [00:06:19] come up with I think is it's I I don't [00:06:23] think it's fair and I don't think it's [00:06:25] it's reality um you're forcing you're [00:06:27] forcing something down you're forcing a [00:06:30] policy down that is um it's very very [00:06:33] rigid and I think it's it's it's [00:06:36] I a percentage of Revenue I think is [00:06:38] just ridiculous uh especially for a [00:06:41] nonprofit and nonprofits add a lot of [00:06:44] add a lot of value to this town they a [00:06:46] lot of value from a long-term [00:06:48] perspective um there's reasons why [00:06:49] people want to move here because we've [00:06:51] got open space we've got these these [00:06:53] communities um and E Eagle Hill does you [00:06:57] know present a lot of value to this town [00:06:59] they bring a lot lot of people in a lot [00:07:00] of um this isn't about eal he it's about [00:07:03] all nonprofits I'm not saying you [00:07:06] brought up I brought open space up quav [00:07:08] and his other ones okay I think we need [00:07:11] a very general policy and let SL board [00:07:15] at the time of whoever's on the board [00:07:17] negotiates deals there's there was deals [00:07:20] have been negotiated in Prior years [00:07:23] we're living with them right now so but [00:07:26] have a guideline have some guard rails [00:07:28] you can follow and that's how we do [00:07:29] things and I think there's a lot of [00:07:31] policies we need to be putting in place [00:07:32] in here in town so we can manage this [00:07:34] town much more effectively that's our [00:07:37] stance [00:07:39] good appreciate the [00:07:43] input waren Glen any other [00:07:48] comments similar comment I just that it [00:07:51] it's [00:07:52] a it's almost an individual Arrangement [00:07:56] between you3 and an entity any entity [00:08:00] and um and [00:08:02] obviously times change different people [00:08:05] come in different companies come in and [00:08:07] and I think uh but I think it all comes [00:08:09] down to um a [00:08:12] relationship and of of the given take [00:08:16] and understanding the benefits that open [00:08:18] space has that understanding the [00:08:20] benefits of any nonprofit whether it's a [00:08:22] church or a library or a big school [00:08:26] there's still um [00:08:30] it's so hard to argue with publicly with [00:08:33] everybody in town about why something [00:08:36] should happen and I think this is almost [00:08:38] like a personal relationship between our [00:08:41] Representatives that we've elected and [00:08:44] the entities and um but I think having [00:08:47] some guidelines to help you guys follow [00:08:50] is it every year is every two years is [00:08:52] there a certain levels of of um kind of [00:08:55] companies or nonprofits that should be [00:08:58] dealt with uh do you leave out churches [00:09:00] automatically do you leave out you know [00:09:02] I think that's the part that's [00:09:05] um and it's all voluntary that's it all [00:09:08] comes down to uh and I think in the past [00:09:12] not sure who sat down and negotiated [00:09:14] with anybody about anything but uh [00:09:16] having some sort of U responsibility of [00:09:19] the Selectmen to initiate the [00:09:22] conversation is a real conversation it's [00:09:24] give and take um and what comes out of [00:09:28] it the town and the people and the [00:09:30] entities should all embrace it and not [00:09:34] Pick A Part each of the parts for what [00:09:39] they've done [00:09:40] yeah [00:09:43] AG you want me to speak to that about [00:09:46] who did what when when um no I I don't [00:09:51] know how any other arrangements been [00:09:53] made with any any [00:09:55] nonprofit you spoke of one where there [00:09:57] was well there was5 ,000 or an ambulance [00:10:00] with with eagle Hill I don't know if [00:10:02] anybody's had a conversation with any [00:10:04] other nonprofit for anything well and we [00:10:07] used to uh it was I was called out in my [00:10:12] email that um that we're not charging [00:10:18] for extra runs with [00:10:21] fire and that is specifically something [00:10:25] I'd like to look at I assumed that that [00:10:27] was still in place but but I've been not [00:10:31] with the fire squad for a long time it's [00:10:34] been it's been a while since we've done [00:10:35] that and and we should and I well that's [00:10:37] something to look at for sure and you [00:10:40] know going to Eagle Hill in the old days [00:10:42] with the assessor and she had come up [00:10:46] with a formula which was a piece of the [00:10:48] infrastructure support you know and uh [00:10:52] and what it would [00:10:53] be and uh we went and uh sat down with [00:10:57] the Headmaster and we came up with this [00:10:59] agreement now I've heard that that's [00:11:02] changed over time so got more uh changed [00:11:06] it changed in 2014 right so I just [00:11:09] wanted to say that you know we did we [00:11:11] did it and so it's not a new idea no I [00:11:14] think I I'm not saying it should be an [00:11:16] new idea but I'm saying that uh at this [00:11:18] point it seems like it's become a public [00:11:20] debate and not an arrangement between [00:11:24] our representatives of the town and and [00:11:26] an entity right let's see social media [00:11:29] as [00:11:42] yeah so does this go with this now [00:11:52] yes was to amend this document if you [00:11:56] wanted more amend it [00:11:59] I [00:12:01] think well I didn't like I said when it [00:12:04] first came before us I didn't think the [00:12:06] idea of it was a bad idea though I I [00:12:09] think that we could work on policies I [00:12:11] agree with Chris there's more policies [00:12:14] that should be put in place um I just [00:12:21] um this one either needs a lot of [00:12:23] tweaking or this one needs maybe more [00:12:27] than one page [00:12:30] and I'm sure we can get there and get [00:12:33] somewhere in between um but I feel like [00:12:35] we're spinning our Wheels re Chris [00:12:37] mentioned is in that policy right in [00:12:39] front of you yep and I don't you know [00:12:42] again I think I don't like the based on [00:12:45] Revenue the percentage Bas on Revenue I [00:12:48] can amend that [00:12:49] tonight form and apply it you know back [00:12:53] charging and again I think I do think [00:12:56] well the the town has a right to go back [00:12:59] years [00:13:01] and I mean that's great that's great [00:13:04] that we have the right to but does it [00:13:06] does it mean that we have to it doesn't [00:13:08] mean we have to but it means we need to [00:13:10] discuss it and have a conversation over [00:13:12] it you shouldn't just decide you know [00:13:14] let's let's let this money [00:13:19] slide I think if we could move forward [00:13:22] with some something we can move forward [00:13:24] with this and amend this and cut things [00:13:26] out and insert things [00:13:30] like if you don't like the revenue Eric [00:13:32] doesn't like the revenue we can remove [00:13:34] that whole paragraph Take Jen's thing [00:13:36] from the 2005 policy and inserted into [00:13:39] this document we can do that we'd have [00:13:42] to talk to her and we'd have the Y it's [00:13:45] right there just think should have it [00:13:48] 2005 [00:13:50] pilot um we touched it back here [00:13:53] right um not a formula no I asked I [00:13:56] called you earlier to see if you had [00:13:57] that 2 [00:14:00] and it's in [00:14:06] there and other things you don't like [00:14:08] you do the same thing you amend it you [00:14:11] remove it you have insert what you want [00:14:14] or let it go let it go well if you don't [00:14:17] want to do the document at all that's up [00:14:19] to you that's your decision but you also [00:14:22] represent the citizens of this town too [00:14:24] not a separate entity understand thank [00:14:26] you [00:14:55] F evening for discussion and debate [00:14:58] deliberation nothing wrong with it it's [00:14:59] the way the way it's supposed to work [00:15:01] yeah I agree can you read your um yeah [00:15:06] two sentences yeah I told Mark I wanted [00:15:09] two sentences and he came back with [00:15:11] three so we didn't we didn't we failed [00:15:13] our our mission but we did pretty [00:15:18] good the select boys committed to [00:15:20] maintaining regular communication with [00:15:22] all nonprofit organizations operating [00:15:24] within the community to this end the [00:15:26] board will extend an invitation to each [00:15:29] NFP for a voluntary meeting to discuss [00:15:32] the organization's contributions in [00:15:34] Impact these meetings will be held at [00:15:36] least once every two years with a shared [00:15:39] goal of fostering a collaborative and [00:15:41] supportive [00:15:44] relationship now it's a very open [00:15:48] General policy but it gives you the [00:15:51] ability to meet with the [00:15:52] nonprofits look at what contributions [00:15:55] they're making what impact they're [00:15:57] having on the town and then negotiating [00:16:00] what makes sense for both parties it [00:16:03] wouldn't be based on anything specific [00:16:04] it wouldn't be based on a formula it [00:16:06] wouldn't be based on a because maybe [00:16:09] that nonprofit isn't capable [00:16:12] of a financial donation but maybe they [00:16:15] can do something other absolutely right [00:16:19] it can come in all all forms there's [00:16:22] lots of there's a there's lots of [00:16:25] contributions we can each make to the [00:16:28] success of the town and that makes that [00:16:30] makes this town a viable Community where [00:16:33] we all work together we're all in this [00:16:38] together and that is what we want in [00:16:41] this town this town AB is is is a [00:16:44] special [00:16:45] place and we need to make it that we [00:16:48] need to keep it that way and I think [00:16:51] anyone that would anyone that's in this [00:16:53] town would look at that and say okay [00:16:55] let's work together they no one's here [00:16:57] to to take advantage [00:17:18] anybody that's how we see [00:17:21] it so you have no starting date as far [00:17:25] as effective date or anything like that [00:17:28] um [00:17:29] also who's going to determine the impact [00:17:33] piece we have a full team that can [00:17:37] exactly like is it an independent [00:17:39] auditor is it an auditor [00:17:41] who or we have a whole Finance team here [00:17:45] that can that can assess the [00:17:46] impact [00:17:48] [Applause] [00:17:51] okay you don't need to hire other [00:17:54] outside services to do an impact study [00:17:56] well Ian this is all right [00:17:59] then why hasn't it been [00:18:01] done you I don't know ask ask ask the [00:18:06] select this was brought up in 2005 okay [00:18:09] and it's gone [00:18:10] nowhere and then in [00:18:12] 2014 there's been a Revis pilot but no [00:18:15] one can seem to find the original pilot [00:18:18] the the elected officials at that time [00:18:20] made a deal it's ton of Hardware it's a [00:18:23] select board yeah one of them yeah 2005 [00:18:27] and no one seems to know [00:18:29] I think it was a handshake I honestly do [00:18:32] back then I think it was a handshake y I [00:18:34] agree I yeah and yes times have change [00:18:37] should we continue to do things that in [00:18:39] that manner absolutely not there's [00:18:41] something a lot more formal out there [00:18:43] right now [00:18:44] right there should be transparency it [00:18:47] should be all above board plain and [00:18:49] simple like we're talking right here [00:18:51] right now I don't disagree with that [00:18:54] negotiations with all nonprofits should [00:18:56] be out in the open public right here [00:18:58] starting today this is what we should [00:19:01] do you can't go back in time no you [00:19:04] can't yeah you can only correct it I get [00:19:07] that and that's what I'm trying to do is [00:19:12] correct [00:19:20] okay well that's where we're at okay [00:19:24] thanks for the input you're welcome [00:19:26] thanks for thanks for inputting in the [00:19:29] uh the [00:19:34] process [00:19:36] anything we're just waiting for Justine [00:19:39] I think she's looking [00:19:40] for [00:19:43] Gem maybe we should wait for after the [00:19:45] election see what the next select board [00:19:48] wants to [00:19:55] do I I don't know that we have I mean [00:19:57] that's I guess that's up to you guys [00:20:01] but just a [00:20:05] suggestion I want to continue with [00:20:07] this that's what I want to do there's no [00:20:10] reason to table this or shove this no [00:20:13] this this is just a policy let's just's [00:20:15] finalize the policy get something in [00:20:17] place that makes sense and then moving [00:20:21] forward you have something to go by [00:20:41] sorry my printer was still printing [00:20:42] plenty of Bo documents oh no [00:20:49] worries your stuff's printed Bill thank [00:20:52] you you're welcome [00:20:53] [Music] [00:21:10] does this show [00:21:19] open if anything you don't like this [00:21:23] policy we should use this policy created [00:21:25] by Jen the assessor in his for a [00:21:29] specific situation that policy that [00:21:32] number isn't going to work on right but [00:21:34] the form everything will work with all [00:21:37] nonprofits the formula won't work with [00:21:40] all nonprofits because they all take in [00:21:43] money at different points if any this is [00:21:47] this is Eagle Hill school that was what [00:21:49] we were dealing [00:21:51] with and we did it out in the open we [00:21:54] didn't do anything hidden find any [00:21:56] meeting minutes [00:21:58] wasn't who created the pil from 2014 [00:22:02] right 14 I don't know about 05 but you [00:22:05] were there to [00:22:07] 2013 that was when I left [00:22:11] yeah and this document just magically [00:22:14] appears of a revisal of a pilot yeah [00:22:18] that no one seems to know about well [00:22:20] that's after my [00:22:24] time I don't [00:22:27] know um [00:22:30] can we put that formula for us form yep [00:22:35] just email the [00:22:44] whole I have a hard time with a policy [00:22:47] that specifies an exact way that we're [00:22:51] going to analyze every single nonprofit [00:22:55] when it should be looked upon on an [00:22:57] individual [00:22:59] basis they're negotiated individually [00:23:03] right and depending on the [00:23:04] non it it states here in this the easy [00:23:08] solution is just go with a simple yeah [00:23:12] if I had to vote on one today that's the [00:23:13] one I would vote on we're not we're [00:23:15] deliberating we're creating a policy's [00:23:17] create the policy right and I don't [00:23:19] agree with that policy at all don't [00:23:21] every day no I do need to agree with it [00:23:24] well you you can either accept it or not [00:23:26] accept I don't accept it that's fine [00:23:28] right okay we're advising you go [00:23:30] something simple that's right you can do [00:23:32] what you want [00:23:34] exactly you're looking for input we're [00:23:37] going to right and I appreciate the [00:23:38] input but if [00:23:40] anything I'd lean more to s's policy if [00:23:43] you want to get rid of this policy and I [00:23:44] don't recommend getting rid of this [00:23:46] policy I recommend amending this policy [00:23:49] the way you want it because everything [00:23:51] that you have or discussed is in this [00:23:54] policy [00:23:57] okay and let's let's not do it yeah [00:24:01] let's amend [00:24:03] it it's just coming from you it's it's [00:24:08] not just coming from me you said you put [00:24:10] it together I put it together yeah [00:24:12] what's wrong with that nothing I'm just [00:24:14] saying it's one person and it's not like [00:24:16] I signed and and say ex can I finish the [00:24:18] sentence well I just think it's your [00:24:21] opinion that's what I'm saying it comes [00:24:24] out of from you so one person so I think [00:24:28] what we need to do is do this in a group [00:24:31] and come up with something that works [00:24:33] for more than just one person [00:24:37] that's well that's what we're that's why [00:24:39] that's what we're working that's why [00:24:40] we're here to amend the document so if [00:24:42] you'd like to amend it let's amend it [00:24:44] I'd like to throw it out why would you [00:24:46] like to throw it out because I think [00:24:47] it's angry and it's [00:24:49] antagonistic and it's not the town I [00:24:51] want to live in so you think the [00:24:53] citizens of this town should be paying B [00:24:56] like the cost of everything rather Stick [00:24:58] it to them I'd like to see the school [00:25:01] looked [00:25:02] at public school that's where the money [00:25:06] goes it also goes to fire police [00:25:10] ambulance we no longer have an ambulance [00:25:12] we have ambulance service but no longer [00:25:15] an ambulance [00:25:25] right the town never put any money into [00:25:28] the the ambulance but the ambulance was [00:25:30] not a burden on the town the town never [00:25:32] contributed a dime no how's about that [00:25:35] it [00:25:36] didn't so you don't charge for an [00:25:38] ambulance service you don't send out [00:25:40] bills right now no Madam chair can we [00:25:43] get back to policy 100% please which [00:25:49] policy either one I think we should go [00:25:52] with what the finance committee came up [00:25:54] with use that as a starting in [00:25:56] place figured out how to go [00:25:59] after meeting [00:26:01] with [00:26:04] someone I [00:26:07] disagree are you making a motion I so [00:26:12] move i' second [00:26:18] thought all in favor I I no oh uh this [00:26:24] is just a workshop okay well we [00:26:31] what does that mean let's start well [00:26:34] there's really [00:26:36] no [00:26:38] yeah I guess it's our opinion it's our [00:26:40] opinion to work with one and not the [00:26:45] other and it doesn't mean that there's [00:26:47] not good things in both of them but we [00:26:51] need to start somewhere [00:26:54] yeah we do [00:27:10] literally go line by line I don't know [00:27:13] that's for this stuff so you can just [00:27:15] put that aside [00:27:33] what is this it was to amend this [00:27:35] original policy if we going to [00:27:41] yeah and when it says page and line you [00:27:46] know [00:27:54] sure can we mesh the two together [00:27:58] M chair yes right um yeah depending on [00:28:02] which I mean it doesn't matter which one [00:28:03] you go with you still need you know to [00:28:04] have you know definitions of what these [00:28:08] a nonprofit is you still need to you [00:28:10] know Define you know base rate and [00:28:13] everything and I mean I will say you [00:28:14] know this a lot of work did go into this [00:28:17] one so I mean and it's already gone by [00:28:19] legal and they didn't have a problem [00:28:21] with [00:28:22] it they didn't really give an opinion [00:28:25] because it's a policy that's to be made [00:28:27] set by the well all [00:28:30] right it's not like they came back and [00:28:32] said H this is heavy-handed one side [00:28:35] it's not fair and equ they wouldn't [00:28:37] because they Equitable they can't do [00:28:39] that it's a policy to be set by the [00:28:41] board they come back and tell you if [00:28:43] it's legal or not that's all [00:28:46] right all right so if we're going to [00:28:47] work on this policy I think the first [00:28:49] thing we do is we [00:28:51] remove um item [00:28:53] three the structure yeah item four [00:29:01] yeah audited financial [00:29:15] statements so what would you so if we [00:29:18] took out I [00:29:19] mean the contribution spctor they took [00:29:22] it [00:29:24] out every nonprofit's going to have [00:29:26] their own deal [00:29:28] you're going to negotiate a deal based [00:29:30] on what they [00:29:32] contribute they cover their impact right [00:29:36] that's the goal of that Fe their [00:29:39] contribution is to cover their impact [00:29:42] because the town shouldn't be paying it [00:29:43] we agree the last meaning of that that's [00:29:46] still the same right yeah so you [00:29:47] negotiate with it down negotiate with it [00:29:50] with the to cover impact to cover impact [00:29:52] and and whatever that impact is going to [00:29:54] be you guys come up with a and if if if [00:29:57] the nonprofit is is contributing some [00:30:00] value to the town that's nonm monetario [00:30:03] you need to take that into effect right [00:30:04] and it's got to be you know you got to [00:30:06] be able to keep accountable it's got to [00:30:08] be trackable you just can't say oh we [00:30:10] did [00:30:11] this so further in this it says [00:30:14] trackable and accountable okay so it's [00:30:16] not like oh by the way we did this this [00:30:18] and this who did what when when did it [00:30:21] happen you know what I mean it's got to [00:30:23] be accountable [00:30:25] okay I mean I'm not against it in [00:30:32] okay how do you measure some of the some [00:30:35] of the that because you say walking on [00:30:38] trail gives you peace of mind Church [00:30:41] gives you piece of [00:30:42] mind [00:30:45] um what's you're you're looking for a [00:30:48] monetary value on piece of M or on open [00:30:50] space or on I mean if you're going to [00:30:52] look at it fact you say okay for every [00:30:54] acre we preserve we save the town [00:30:57] $220,000 so East qu and land say you owe [00:31:00] us money because we've preserved this [00:31:02] much land and we've saved this many tax [00:31:05] dollars in housing [00:31:07] [Music] [00:31:09] costs you know I would disagree with [00:31:11] that statement on housing cost but [00:31:13] that's your [00:31:15] statement there's data been said many [00:31:18] times about every house is [00:31:20] buil going to our public school and no [00:31:24] costs are being covered there so certain [00:31:27] people when they preserve the land those [00:31:29] things don't happen I think that's what [00:31:31] waren say I'm [00:31:33] saying to limit on open space I mean we [00:31:37] got of a land owned by nonprofits I mean [00:31:40] how much open space the state is [00:31:42] involved in that what about you talk [00:31:46] about it's hard to measure this you say [00:31:49] cost of hous Aesthetics you talk about [00:31:52] cost of housing and cost of town well [00:31:55] what about the future generation where's [00:31:57] their opportunity [00:31:58] you people in this town were given the [00:32:00] opportunity to buy this land cheap buy [00:32:02] their houses cheap and live here but at [00:32:05] the same time we're blocking out the [00:32:07] future generation from buying houses cuz [00:32:09] we don't want a house built a single [00:32:11] family house built cuz they might have [00:32:13] kids someday and send them to our school [00:32:16] I mean where is there American dream I a [00:32:19] I think a lot of people in this town are [00:32:21] portion of those people in town don't [00:32:23] want any more open space developed and [00:32:25] there may be a portion of this town that [00:32:27] they want develop it's it's where's the [00:32:29] balance the community has to decide what [00:32:32] they what they want well not necessarily [00:32:35] because you guys are deciding this [00:32:38] you're saying housing costs money I was [00:32:40] talking about the credit deal if if [00:32:42] you're talking about the cost how to [00:32:44] figure out the the true impact and each [00:32:47] person is going to come to you with [00:32:48] their benefit Historical Society [00:32:51] provides a a [00:32:53] a security for our future history what's [00:32:57] the dollar well how do you benefit [00:32:59] what's that benefit what's Church [00:33:00] benefit and every single entity could [00:33:03] come to you [00:33:05] with uh things that are positive that [00:33:08] they contribute to the town you may not [00:33:10] agree with it someone might not agree [00:33:12] with it but you can't put a dollar value [00:33:17] on piece of mind or on open space or on [00:33:21] Jey or additional farming you know uh [00:33:26] you can't [00:33:28] you can't put that on [00:33:32] paper you you know if if you want to [00:33:34] create a b you know a a balance sheet [00:33:37] saying okay the fir trucks went there [00:33:39] three times that's this much but you [00:33:41] provided beautifulness for 200 people [00:33:44] where's how do you measure that I think [00:33:46] that's well example since you brought up [00:33:48] East Guin Land Trust East Guin Land [00:33:50] Trust has a lot of [00:33:51] volunteers I don't over 100 and it's [00:33:55] pretty simp I mean I say it's simple but [00:33:58] say 50 of them spend time in Hardware [00:34:00] clear clearing Trails 8 hours a day [00:34:03] what's 15 of the minimum wage on those [00:34:05] 50 people or 100 people and they put a a [00:34:09] number to it and say okay instead of our [00:34:11] policy being you know our contribution [00:34:13] being $10,000 at the end of the year [00:34:15] we've done x amount of volunteer hours [00:34:18] to make hogw beautiful and here the [00:34:20] hours part it's zero and the board looks [00:34:23] at it says yep it's accountable it's [00:34:26] trackable it okay okay how is it how is [00:34:28] it track of because each qu and land [00:34:30] trust keeps track of those Hors it's on [00:34:32] them it's it's kind of like an honor [00:34:34] System you know what I mean and and you [00:34:36] walk out well what what did you improve [00:34:38] oh these areas they'll tell you and if [00:34:41] you want to walk out there and walk the [00:34:43] trail take it in and say go look [00:34:45] beautiful okay that's not [00:34:49] difficult but that's an example [00:34:55] okay so those things are quantifiable [00:34:59] but that's not what Warren's [00:35:01] asking I think the balance is hard it it [00:35:04] is there are things that aren't [00:35:05] quantifiable to put it down as facts and [00:35:08] that's what's hard about right the [00:35:11] policy where a negotiation of two people [00:35:14] two intelligent people talking saying [00:35:17] okay let's let's argue a little bit [00:35:20] about what benefits you're bring to town [00:35:22] what cost you have in town instead of it [00:35:24] being a a literally a a a sheet that [00:35:28] says this versus this is every year it's [00:35:31] going to be different you know what if [00:35:33] the police went someplace 10 times this [00:35:35] year but only once next year do we do a [00:35:37] 10-year average for that what if it's [00:35:42] it's just hard it's so hard to measure [00:35:44] that I don't know that having a policy [00:35:46] that says anything other than meet with [00:35:48] the people have a conversation and come [00:35:49] up with a result well you got to know [00:35:52] your cost you got to know your impacts [00:35:54] what's the DPW what's your police CU [00:35:56] every year every other year they're [00:35:58] buying a cruiser there raises you know [00:36:02] labor stuff like that that's just the [00:36:04] police fire got a new fire truck [00:36:06] everybody else in Town's been assessed [00:36:08] or will be assessed a fee for that Madam [00:36:11] chair um maybe just something that could [00:36:14] be said is just you know that this [00:36:16] policy will take in kind contributions [00:36:19] into consideration When developing an [00:36:20] individual polic or whatever however you [00:36:22] want to learn it but just blanket say [00:36:24] like we take in kind [00:36:26] contributions um consideration article [00:36:29] six in kind contributions and Community [00:36:38] benefits any proposed in-kind [00:36:40] contribution must be documented in a [00:36:42] formal agreement to be Quantified and [00:36:44] trackable yeah I gave you an example of [00:36:47] it and there's probably many that aren't [00:36:49] so how do we how do we come up and work [00:36:51] it out when you when you're working it [00:36:53] out like you negotiating an agreement [00:36:55] with somebody and you sit down you yes [00:36:59] how what works for them and they'll tell [00:37:04] you I mean we're not Reinventing the [00:37:06] wheel [00:37:29] [Music] [00:37:30] all right so um item number five send me [00:37:34] in your review how often do you want to [00:37:36] you want to review [00:37:40] this really [00:37:43] depends review the policy or [00:37:46] review well reviewing the the pilot [00:37:48] program the contribution structure I [00:37:50] mean I think it's something you want to [00:37:52] set and let it be a multi-year thing [00:37:57] you don't want to be you don't want to [00:37:59] be you know meeting with them it's going [00:38:02] to put a lot of work on the [00:38:04] administrator the the board of selectman [00:38:07] Finance that's why I originally was tied [00:38:10] to revenue so somebody could simply look [00:38:12] up a form do some math and have a number [00:38:15] Madam chair [00:38:18] um I don't care for the short version [00:38:21] only because I don't think it's it I [00:38:23] just don't think it's enough like you [00:38:25] said however I do like um [00:38:28] I like that they want to you know review [00:38:30] it every two years if I take anything [00:38:32] from the short one I like I like what [00:38:34] you wrote there thank you yeah I think [00:38:37] semiannual is um a lot to put on [00:38:41] anyone yeah I mean you well semiannual [00:38:44] is every two [00:38:46] years that's bu anual bu anual all right [00:38:50] right [00:39:01] it's not that I don't care forish I just [00:39:04] it's no I think if we if we mesh the two [00:39:06] I think there's possibility here I [00:39:11] just I want it to be across the board [00:39:15] though and it's and we're not just [00:39:17] singling out certain [00:39:20] entities I think it's going to have to [00:39:23] be that way I think everyone is [00:39:25] different agreed so every pilot will be [00:39:28] different right right BR the policy [00:39:31] itself is [00:39:33] what hopefully allows you know the [00:39:36] guidelines and the right it sets up [00:39:40] anyone who's on the board regardless of [00:39:43] one it's something to follow and [00:39:45] guidelines to follow that's that's the [00:39:48] what we want to do here think you're [00:39:50] getting [00:39:53] somewhere [00:39:55] yeah why we do [00:39:59] a little good [00:40:00] debate I don't we're working together we [00:40:03] just have different viewpoints right now [00:40:06] certain things you have you have a lot [00:40:08] of passion to the policy which is [00:40:09] fantastic gets gets us gets the [00:40:12] discussion going which we need to do so [00:40:14] right this is this is how this is how it [00:40:16] works right [00:40:18] exactly [00:40:20] yeah [00:40:23] so so right now I'm looking at items [00:40:26] three and four D stke from the [00:40:30] agreement contribution structure so [00:40:32] there's not going to be a contribution [00:40:34] structure to your agreement no so that [00:40:37] it's just what I think it's individually [00:40:39] based based on what though it's going to [00:40:41] be based on impact fees and stuff right [00:40:44] so impact right and certain people [00:40:47] aren't going to have a ton of impact [00:40:49] fees at all right true so I think it [00:40:52] needs to Simply [00:40:54] Be the conversation between [00:40:58] the town and the entity I agree with [00:41:05] that I think yeah the only structure [00:41:07] should be every two years maybe [00:41:10] or maybe it's is an initial one and [00:41:14] maybe it's you got went during the [00:41:16] discussion you might even say listen [00:41:19] things change so much in your world we'd [00:41:21] like to do it every 2 years someone like [00:41:23] the Historical Society we might like to [00:41:25] leave you guys alone for 5 years based [00:41:27] on the impact to the town to the town [00:41:29] correct yeah you know if the if the [00:41:31] asset and costs are so volatile that you [00:41:35] might want to look at a little bit more [00:41:36] frequently but if there's absolutely [00:41:40] no balance sheet you might say you know [00:41:42] we talk to you in 10 years at SES you [00:41:45] know [00:41:50] yeah and it's incumber on on the people [00:41:54] on both sides to come armed with what [00:41:57] whatever it is they think is important [00:41:59] you know each each [00:42:01] entity will be well vered on what they [00:42:04] bring to the table as far as assets go [00:42:06] and as far as contributions and the town [00:42:10] would also [00:42:12] be um amply informed of what the impacts [00:42:16] can be for that particular [00:42:20] entity you yeah I agree in future [00:42:24] expansion of potential entities mhm it's [00:42:28] best for them to you know come to the [00:42:30] town and say Hey you plan on doing this [00:42:33] and it might cost your ex yeah I can [00:42:35] work something out that's the time to do [00:42:38] it beforehand yeah [00:42:46] absolutely I mean at the end of the day [00:42:49] we all live here we all love this town [00:42:52] and we want the [00:42:54] town to at least just be a to [00:42:58] exist and you know Prosper to function [00:43:03] to function properly and you know that's [00:43:06] it I there are a lot of people that do a [00:43:09] lot of volunteer hours and work minimum [00:43:11] wage and we're not giv these group [00:43:13] raises and they're in key roles M [00:43:16] because we can't afford to pay them [00:43:19] more so but we're trying we we are [00:43:22] definitely trying we yeah don't get me [00:43:25] wrong there we tring progress be making [00:43:27] strides yeah but at the end of the day [00:43:31] so you [00:43:34] know arck is a beautiful [00:43:39] place and it should benefit [00:43:49] all else you [00:43:53] guys number five you want strike the r [00:43:57] from that number five or is that or just [00:44:03] the the end result I think it's [00:44:05] dangerous to keep rate of [00:44:07] contribution yeah in in anywhere you [00:44:10] kind of said we know that it will just [00:44:13] be the pilot will be reviewed yeah yeah [00:44:28] so under here um the you know [00:44:32] contribution structure [00:44:35] MH like future [00:44:38] expansion [00:44:40] so like I brought up like if there's an [00:44:43] impact on [00:44:44] that you know we should know about it [00:44:47] and it should be in there I think I [00:44:50] think whatever agreement you have with [00:44:52] each of the nonprofits that's you build [00:44:54] into it build it in there yeah it should [00:44:56] be in [00:44:57] there yeah you could like you said you [00:45:00] could [00:45:02] negotiate we'd like to look at this [00:45:04] again if you go do this maybe that goes [00:45:07] under review and adjustment period yeah [00:45:09] maybe add you know um maybe that kind of [00:45:14] gets dropped [00:45:15] down into [00:45:18] um well wouldn't you just have that in [00:45:21] the agreement it should be of each [00:45:23] indivual but I think what Bill's saying [00:45:25] is that should be one of the guidelines [00:45:27] that is put in there right so doesn't [00:45:30] get the three of us aren't always going [00:45:31] to be sitting here so we may know that [00:45:34] and so if we are negotiating we would [00:45:35] know that but in 3 years from now and [00:45:37] it's three other people then they [00:45:40] wouldn't [00:45:42] necessarily know that I'm sure they're [00:45:45] not going to review all of our meetings [00:45:47] I mean maybe [00:45:50] but never basically you know you want in [00:45:53] this guidelines yeah so you know it [00:45:56] could be [00:45:57] yeah whatever you want to put it just [00:45:59] any any expansion [00:46:02] any change [00:46:05] in whether it be facility land whatever [00:46:09] yeah something to that something to that [00:46:11] right if a nonprofit comes to town buys [00:46:13] up say 500 acres and says hey I want to [00:46:15] put in low income [00:46:17] housing you think there's going to be [00:46:19] impact with that well there's going to [00:46:22] be swer there's going to be all kinds of [00:46:23] stuff yeah this and I'm sure you'd like [00:46:25] to know about that [00:46:27] before they built [00:46:30] yeah that's all so that could be added [00:46:33] down below the review part changes to to [00:46:38] changes in the town's cost economic [00:46:40] conditions affecting the nonprofit [00:46:42] change to land facilities and so okay [00:46:48] [Music] [00:47:05] now you're giving a a small nonprofit ex [00:47:09] exemption MH but what if for some reason [00:47:12] a nonprofit comes in that's a small [00:47:15] nonprofit but has a huge impact [00:47:16] [Music] [00:47:17] on on Services if you want to strike [00:47:21] that that's if you all want to strike it [00:47:24] it's up to you but I think you got to [00:47:26] look at them all on an individual basis [00:47:29] and maybe when you do look at them there [00:47:31] is no impact and so you say okay yeah [00:47:34] you get a 10-e wave or something we're [00:47:35] we're good [00:47:37] yeah unless something changes and then [00:47:40] correct correct and then [00:47:43] um I mean we can reduce the dollar [00:47:46] amount from 500,000 to say 150,000 or [00:47:49] 100,000 or [00:47:51] zero I mean I mean the whole thing with [00:47:55] small small nonprofit is yeah trying to [00:47:58] give them a chance to get off their feet [00:48:00] help them out well I think there there [00:48:02] it it just so if you exempt it and they [00:48:05] do have an impact you know let's say [00:48:08] some crazy nonprofit comes in [00:48:10] and I TR the police they every day [00:48:13] because of you know it's a nonprofit dog [00:48:15] pound and the dogs are always getting up [00:48:17] right yeah so well yeah that's a good [00:48:20] point like an animal shelter or [00:48:21] something you you know the dog office is [00:48:24] down there every day and you got you're [00:48:25] racking up all these feet and they oh [00:48:27] I'm exempt so I'm good you take it out [00:48:30] and if if it's so do you want to get rid [00:48:32] of it all together get rid of it and [00:48:33] then you can you can always pass and say [00:48:36] that's a fine which part the whole [00:48:38] section s [00:48:43] seven I think I think you yeah I think [00:48:45] you look at them all and then yeah face [00:48:48] each one individually and that way it's [00:48:50] fair against to Fair across the board [00:48:52] for [00:48:53] every for what it's worth I like eight [00:48:59] yeah yeah that's a good one I [00:49:05] agree I I think you can [00:49:09] remove why would you remove that well [00:49:11] what do you need it for so the citizens [00:49:13] of the Town know where the money's going [00:49:15] and what it's being used for oh I'm [00:49:17] sorry s Prov it's on us to provide I [00:49:21] thought they had to provide no that's [00:49:23] fine okay [00:49:44] any problem with 10 anybody I mean it's [00:49:47] pretty straight forward pretty [00:49:49] straight 5 years too long depending on [00:49:52] well you're going to review it every [00:49:54] other year well this is a review of the [00:49:56] select board I [00:50:05] believe yeah but but a lot of depending [00:50:08] on the nonprofit they're going to be [00:50:11] here long in 5 years I mean if something [00:50:13] cast or something you know something [00:50:16] major yeah we bring them in and say then [00:50:19] we are looking at them every other year [00:50:21] so you have the conversation in case [00:50:23] there's changes to them not saying it's [00:50:25] it can't be changed a 5 years it can be [00:50:27] changed before 5 years right but at the [00:50:30] same time like we were asking them to be [00:50:32] good neighbors and say hey if you're [00:50:33] going to build something that's going to [00:50:35] impact us at the same time we're going [00:50:37] to be letting them know hey we got this [00:50:40] issue and we need to correct it and [00:50:42] we're planning on if it's going to be [00:50:43] like two or three years out like a [00:50:46] capital [00:50:48] Improvement it's going to benefit [00:50:49] everybody y [00:51:01] and then use of pilot funds that's you [00:51:04] know yeah police fire Emergency Services [00:51:07] water s infrastructure on [00:51:11] this it's all good stuff I mean those [00:51:14] are the things that would be impacted so [00:51:17] yeah I'm okay with that what do you guys [00:51:20] think yeah that's [00:51:27] I'd love to have well [00:51:30] actually I'd love the idea of to have [00:51:32] pilot funds being allocated for a [00:51:35] specific thing like going into [00:51:39] Capital cuz you know if if um if if we [00:51:45] use the pile of funds to fund budgets I [00:51:47] think that's a bad bad idea no I guess I [00:51:50] looked at this as more of like yeah if a [00:51:55] road needed to be redone because it was [00:51:57] because it's Capital go go in and if we [00:52:00] allocated These funds to go into a [00:52:03] specific fund and I'm saying Capital [00:52:05] because that's [00:52:07] where the savings account you got if you [00:52:09] got the fire truck going up every day [00:52:11] you got to need a new fire truck if you [00:52:12] send in police cars up there earli you [00:52:13] need need we add it add it as one of the [00:52:18] items Capital well I think it not go [00:52:21] into it should not fund budgets okay so [00:52:26] capital expenditures she just go the [00:52:28] capital she go into the capital [00:52:30] stabilization account for future years [00:52:33] yeah and that way there we need to build [00:52:35] our Capital program we do and this is [00:52:39] and that's where the big ticket items [00:52:40] can come from if we had a if we [00:52:43] had okay well what about a future fire [00:52:46] truck is that going to be on the account [00:52:48] where we're going to X you know say 5% [00:52:51] allocated from the budget to for a [00:52:53] replacement fire truck yeah goes into [00:52:55] Capital that's would that could [00:52:57] potentially come out of capital [00:52:58] stabilization if we had an account that [00:53:01] was plentiful course we got a grant and [00:53:03] we needed an next some of some of these [00:53:05] fund should go mind you know like [00:53:09] whether it's a percentage or whatever [00:53:10] it's worked out amongst us or amongst [00:53:13] you know finance and the S but I do [00:53:15] agree like we shouldn't be Bal like we [00:53:16] shouldn't be balancing our budget with [00:53:18] the money correct cuz that's taking [00:53:21] that's like using your savings account [00:53:22] to balance your budget right but it's [00:53:24] this I'm just saying [00:53:27] we need to allocate These funds for [00:53:29] replacement future costs so that that's [00:53:32] cap capital 100% Capital all right guess [00:53:35] what that's the place to put it cuz that [00:53:38] way there that money is going in and [00:53:41] it's supporting the the it's supporting [00:53:44] the infrastructure and the Departments [00:53:47] that are going to need that Capital [00:53:49] Equipment to do the job okay Madam chair [00:53:53] yes so something I've been like really [00:53:54] harping on and Chris even I talk talked [00:53:56] about this is we need to get back into [00:53:58] doing a like Fleet Maintenance schedule [00:54:00] not just with fire but police fire [00:54:03] highway so we can replace you know [00:54:05] equipment when need more on a regular [00:54:07] basis and not wait an urgent right you [00:54:12] should have equipment database agree [00:54:14] with maintenance logs and everything y I [00:54:16] agree with [00:54:18] that what do you think I think our [00:54:20] capital is way down and we need to boost [00:54:23] it to do that and that's what it's for [00:54:25] it's for rainy day and emergencies and [00:54:29] if we had [00:54:30] a grant for 3/4 of a fire truck and we [00:54:35] we need we need matching funds and stuff [00:54:37] we can do [00:54:40] that so you want to delete Public Safety [00:54:44] delete infrastructure delete education [00:54:46] just putal Capal Capital [00:54:49] stabilization alloc [00:54:59] I'm not [00:55:01] sure yeah open up to the floor right now [00:55:05] I don't think [00:55:07] so I'm not sure [00:55:09] that that's kind of the problem what [00:55:12] we're battling against it's too much F I [00:55:14] would I mean I would [00:55:16] agree they have the right to know 100% [00:55:20] and during an open meeting we would [00:55:22] likely talk about it that you know [00:55:24] renegotiations coming up or whatever but [00:55:26] the negotiating of it is between the [00:55:30] town and the entity yeah yeah [00:55:40] yep you [00:55:42] mean item 12 here Community engagement [00:55:45] transparency correct right it should be [00:55:47] on the meeting minutes though the town [00:55:49] should be aware of the citizens should [00:55:51] be aware of it if you're negotiating [00:55:53] that's what I just said okay making sure [00:55:55] so in a meeting well well whoever's on [00:55:57] the board is likely going to talk about [00:55:59] oh gee you know coming starting next [00:56:01] week we're reviewing all the pilots okay [00:56:04] right so they'll know that it's going on [00:56:06] but as far as [00:56:08] negotiating that's that that should be [00:56:11] the town its representatives and the [00:56:13] entity [00:56:15] negotiating right but it should be a [00:56:17] working meeting where so the citizens [00:56:19] can observ it just like now yeah just [00:56:22] like right now [00:56:29] so the outcome will be public I don't [00:56:32] know that the negotiation needs to all [00:56:34] made in public yeah I agree after it's [00:56:37] done it's [00:56:39] public go to an executive session you [00:56:42] know I I don't yeah it's executive [00:56:45] session then if we're doing contracts [00:56:47] right the pilot is it a [00:56:51] contract I mean just contract [00:57:06] I'm okay with the last one that just [00:57:09] yeah that's that's just saying [00:57:11] hey that we yep that we're all just [00:57:14] looking to do [00:57:16] this so maybe at the beginning we can [00:57:19] add some of your fluffy stuff yeah [00:57:21] that's I was yeah [00:57:26] straight [00:57:32] forward start hearing here we up in the [00:57:34] middle I think we have a a good a good [00:57:37] policy that the town [00:57:40] live I think it's [00:57:44] important a policy 10 years I have most [00:57:47] of them I think but I kind [00:57:50] of everything i' marked between the US y [00:57:55] so y [00:58:01] I can definitely clean this up and put [00:58:03] together and get it up to everyone to [00:58:05] make sure like nothing was missed [00:58:07] however I will not be able to get it on [00:58:09] myay of no U the first one in February [00:58:11] is fine yeah that's [00:58:13] fine and when will the re when will this [00:58:16] go out so we can revise it like check [00:58:18] well I'm only here tomorrow and then I'm [00:58:19] out the rest of the [00:58:20] week so hopefully by next [00:58:23] week okay it's fine okay yeah that works [00:58:27] because then we won't we won't it won't [00:58:29] be on the agenda until the 10 the 10th [00:58:33] if that's a Monday yes right yeah yeah [00:58:36] so that's our first [00:58:38] meeting yeah to if she gets it up next [00:58:42] week [00:58:44] yeah good good job good [00:58:47] job thank [00:58:50] you is that a motion [00:58:53] wej I need a second uh take a [00:58:59] motion [00:59:01] sorry all in favor all in [00:59:06] favor [00:59:07] 633 thank you thank you madam Madam [00:59:10] chair [00:59:15] job thank you sir don't get [00:59:19] up to get thank you sir appreciate it [00:59:22] thank you [00:59:24] sir thank you man [00:59:26] oh of course I didn't do anything yeah [00:59:29] you [00:59:36] did we got [00:59:51] there to on I know last time